If application (M, N, or T) closes the Remittance, an additional 7 characters are used; if the Remittance is closed to Excess Collections, a history section of 22 characters is also added to the record.

CC's URAPL and UROUT cannot be input to the URF if the name on the UR record is UNKN (UNKNOWN), the name must be changed with CC URENT.

Before entering records into the UR file, the operator should have pre- determined the total number of items and money amounts involved. Then, after the operator has completed the adding to, the operator should compare the total item count and money involved appearing on the screen (line one) with the pre-determined totals to see if they are the same. When the totals are not the same, the operator must recall each record previously entered, to determine which UR record is in error, using CC URINQ. When a record is determined to be in error, corrections to the money amount may be made using CC UROUT-"Z" .

ESAPL records are not considered to be included in the actual accounting and journal functions. Therefore, money amount changes are not allowed. Should the record need changes, the entire record would have to be voided and re-entered at a later period, using CC UROUT- " V" . Information items may be added via CC URENT. Since the record is a research tool, all information therein should be as accurate as possible.

to change the status of an UR record from OPEN to IDEN or IDEN to OPEN.

to record a narrative of follow-up actions.

to generate a 3731 (CG) notice or a 3731(SP) Spanish notice to the taxpayer.

to change the received date of the record.

to add or change the employee number.

to add or change a SSN/EIN.

to add or change TRACE-ID.

Error Conditions: The amount field is not formatted correctly, or The PRIMARY-TRANS-AMT in UROUT "Z" is equal to the ORIGINAL- AMT in the UR record, or The ORIGINAL-AMT and UR-BALANCE-AMT within the record are not identical.

Solution: Correct and re-enter, or PRIMARY-TRANS-AMT must be different, or Review/Apply info-use VOID.

Error Condition: An attempt has been made to apply more money out of a UR record than is available for application.

Solution: Determine the apply amount available and re-enter application.

Error Condition: The AO-CD or SC-CD is not within this Service Center.

Solution: Correct and re-enter.

Error Condition: Another exact UR-CTRL-NUM is present on the existing UR File.

Solutions: Determine reason for duplicate number and Reassign a different UR-CTRL-NUM and re-enter; or VOID original (existing) record if it is in error and Re-enter subsequent (correct) UR-CTRL-NUM after voided one has been dropped from the file.

Error Condition: NAME-LINE-1 is missing. NAME-LINE-1 does not begin in the first position. First position is not alpha-numeric.

Solution: Enter NAME-LINE-1 beginning in the first position.

Error Condition: The RE-MARKS field is all blank. The first position is blank. The RE-MARKS field exceeds 35 positions.

Solution: Begin your RE-MARKS in the first position and keep them within the 35 positions.

Error Condition: One or more of the INPUT DATA fields are in error (fail to pass validity checks). Invalid fields will be indicated by having an asterisk (*) right of the data field. "nn" will indicate how many fields are invalid and must be corrected.

Solution: Locate the invalid fields and correct the erroneous data and re- enter.

Error Condition: Self-explanatory.

Solution: Change search or apply information and re-enter.

Error Condition: The command code immediately preceding the one just entered was not correct for inquiry or for processing. e.g. FMADD entered and URAPL was overlaid.

Solution: Determine correct command code to use and re-enter data.

Error Condition: An attempt has been made to change or apply an amount in a record where the status is not "OPEN " or "IDEN" .

Solution: Be sure this is the record you want before taking further action:
Record subsequent action taken via command code URENT.

Error Condition: An attempt has been made to change the status of a record that does not presently have an "OPEN " status.

Solution: Be sure that this is the record you want before taking further action. Add a subsequent information via command code URENT.

Error Condition: An attempt has been made to change the record status to other than "IDEN" .

Solution: Enter "IDEN" as status change.

Error Condition: *a. No prior totals are stored, or *b EMPLEE-NUM is not the same as the one used to store the subtotal, or *c Prior command code is not compatible with the command code being entered.(*Effect of this error condition will result in zeroing out whatever totals have been stored up to this point.)

Solution: Recall to the screen all prior entries to get totals entered up to this point.

Error Condition: The UR-CTRL-NUM is not formatted correctly or is not all numeric.

Solution: Correct and reenter.

Error Condition: The UR-CTRL-NUM is on file but the NAME-CTRL input does not match the one in the record.

Solution: Change the NAME-CTRL after verifying the correct taxpayer.

Error Condition: NAME-CTRL is not four positions when input. NAME-CTRL is not alpha or numeric in the first position. First position is a blank.

Solution: Correct and re-enter.

Error Condition: The UR-CTRL-NUM is on file but the amount input does not match the amount in the record.

Solution: Correct and re-enter.

Error Condition: When a request is made to go from the URAF-REC display to a corresponding URCF-REC, and no asterisk is found to the left of the NAME-CTRL.

Solution: Insert asterisk and re-enter.

Error Condition: The account is on the TIF but the NAME-CTRL does not match the input record. The TIN and NAME-CTRL from the TIF will be displayed.

Solution: Change the NAME-CTRL after verification that you are change/applying the money to the correct taxpayer.

Error Condition: An attempt to apply to the UR record has been made when the TIF is a "MEMO" record.

Solution: Correct the TIN and/or NAME-CTRL after research has been performed to determine the correct taxpayer.

Error Condition: NEW-STREET-ADDR does not begin in the first position. First position is not alpha-numeric.

Solution: Enter NEW-STREET-ADDR line beginning in the first position.

Error Condition: This message is for information purposes only and does not indicate an error condition. A new notice will be generated.

Solution: If a new NOTICE-3731CG or NOTICE-3731SP to the taxpayer is not desired, have the notice pulled.

Error Condition: An attempt has been made to change the Name on URF record that is not in OPEN or IDEN Status.

Solution: Enter IDEN as status change.

Error Condition: If the account is closed, there is no need to send a notice.

Solution: Do not use CC URENT.

Error Condition: There is no CITY-STATE-ZIP information present on the URF for this account. There should be an address present when a notice is generated.

Solution: Re-input command code URENT with a CITY-ST-ZIP on line 5.

Error condition: An attempt has been made to change a DLN on a record to a DLN which already exists on the file.

Solution: Reassign a different DLN and re-enter.

Error condition: An attempt has been made to change a DLN on a UR record.

Solution: Do not use CC URENT.

Error Condition: An attempt has been made to change the name on a UR record with a name greater than 35 characters.

Solution: Shorten NAME LINE to 35 characters or less.

Error condition: An attempt was made to change a URF record using a XSF record.

Solution: Use URF CC and re-input.

Error condition: An attempt has been made to change entity data on a previously voided record.

Solution: Base record is in void status and entity changes are not allowed.

Error condition: An attempt has been made to change a literal already assigned.

Solution: Correct and re-enter.

Error condition: Item asterisked (*) contains invalid characters, is improperly formatted, is missing, or inconsistent with another asterisked item.

Solution: Correct and re-enter.

Error condition: An attempt is being made to have a blank line between changes in CC URENT.

Solution: Correct and re-enter.

Error condition: Change data not entered on proper line or not entered at all.

Solution: Correct and re-enter.

Error condition: An attempt has been made to use an invalid entity change.

Solution: Determine correct entity change to use and re-enter.

Error condition: An attempt has been made to make changes to the record that has a status of frozen.

Solution: Be sure that this is the record you want before taking further action.

Error condition: An attempt has been made to change a STATUS CODE on an UR record.

Solution: Do not use CC URENT.

Error condition: A TIN exactly the same as the one being entered already exists on the UR File.

Solution: Determine reason for duplicate number and reassign a different TIN and re-enter.

Error condition: The CTRL-NUM is not formatted correctly or is not all numeric.

Solution: Correct and re-enter.

Error condition: An attempt has been made to change a SOURCE CODE on an UR record.

Solution: Do not use CC URENT.

Error condition: Self-explanatory.

Solution: Re-input name line not to exceed 35 characters.

Error condition: Self-explanatory.

Solution: Re-input name line not to exceed 35 characters.

Error Condition: An attempt has been made by the user to access an IMF account. User is not profiled to access this type of account.

Solution: Refer to IRM 2.4.2.2.5.

Error Condition: An attempt has been made by the user to access an BMF account. User is not profiled to access this type of account.

Solution: Refer to IRM 2.4.2.2.5.

Error condition: One of the above areas is down or restricted.

Solution: Contact Service Center Data Base Administrator to find out if this is correct and how long.

Error condition: No change has been made to screen literals.

Solution: Re-input name on name line 1.

Error Condition: This TIN could not be matched against the National Accounts Profile (NAP) Database.

Solution: Check to make sure the TIN is correct. If it is, this message means that this taxpayer is not yet on the Master File.

Error Condition: The Name Control cannot be matched against the National Accounts Profile (NAP).

Solution: Check to make sure the Name Control is correct. If it is, use CC TXMOD to check for prior names.

Error Condition: The TIN-TYPE is not valid. The NAP cannot be completed.

Solution: This response indicates a program error, notify the IDRS Control Staff.

Error Condition: The TIN was not found on the NAP as an EPMF account nor a BMF account.

Solution: Check TIN.

Error Condition: The TIN was not found on the NAP as an EPMF account, it was found as a BMF account.

Solution: Check TIN.

Error Condition: The Communication Replacement System (CRS) for the National Account Profile (NAP) is not available at this time. Processing cannot continue.

Solution: Try Later.

Error Condition: The National Entity File is unavailable at this time. Processing cannot continue.

Solution: Try Later.

Error Condition: TIN associated with the NAME-CTRL could not be found on MF.

Solution: Check TIN or NAME-CTRL for errors or use CC INOLE to verify TIN and NAME-CTRL.

Error Condition: The account could not be found on the NAP.

Solution: Check TIN or NAME-CTRL for errors or use CC INOLE to verify TIN and NAME-CTRL.

Error Condition: TIN, TIN-TYPE, MF-SOURCE-CD are invalid. The NAP cannot be completed.

Solution: Verify and re-input data.

Error Condition: This account is currently being used by another run.

Solution: Try later.

Error Condition: A Recovery is being done to the Database and is unavailable.

Solution: Please try again later.

Error Condition: An area of the Database is down and unavailable.

Solution: Please try again later or try another area.

Error Condition: An area of the Database is restricted and unavailable.

Solution: Please try again later or try another area.

Error Condition: This particular TIF-AREA is unavailable for use.

Solution: Please try again later or try another area.

Error Condition: Subprogram ‘IHXFER’ has aborted when CC URAPL was accessing the NAP.

Solution: Please contact the IBM Programmer.

Error Condition: "An error has occurred when accessing the NAP."

Solution: Please contact the IBM Programmer.

Error Condition: An error has occurred when accessing the NAP.

Solution: Please contact the IBM Programmer.

Error Condition: An error has occurred with the TIF Database.

Solution: Please contact the Database Administrator.

Error Condition: The maximum allowable pending TIF63 records is 96. Your request will exceed this amount.

Solution: Try your request again after some of the pending transactions have posted to the TIF.

Error Condition: The subroutine has timed out.

Solution: Please try your request again later.

Error Condition: The subroutine is currently not available.

Solution: Please try your request again later.

Error Condition: Attempted to use Primary Transaction Code 694 with a DPC 49, 50 or 51 with a MFT code other than 13 or 55

Solution: Enter MFT-CD 13 with a TAX-PRD of 12 or MFT-CD 55 with a TAX-PRD of 01

Error Condition: Attempted to use Primary Trans CD 694 with a DPC other than 47, 48, 49, 50 or 51.

Solution: Re-enter using a valid DPC for the Trans CD.

Error Condition: Attempted to use Primary Trans CD 694 with a Secondary Trans CD other than 360

Solution: Re-enter using Secondary Tran CD of 360.

Error Condition: Attempted to use Primary Trans CD 694 with a DPC of 44 and the amount not = $107.00.

Solution: Re-enter amount for $107.00.

Error Condition: Attempted to use Primary Trans CD 694 with a DPC of 45 and the amount not = $225.00.

Solution: Re-enter amount for $225.00.

Error Condition: Attempted to use Primary Trans CD 694 with a DPC of 46 and the amount not = $89.00.

Solution: Re-enter amount for $89.00.

Error Condition: Attempted to use Primary Trans CD 694 with a DPC of 49 and the amount not = $52.00.

Solution: Re-enter amount for $52.00.

Error Condition: Attempted to use Primary Trans CD 694 with a DPC of 50 and the amount not = $120.00.

Solution: Re-enter amount for $120.00

Error Condition: Attempted to use Primary Trans CD 694 with a DPC of 51 and the amount not = $50.00.

Solution: Re-enter amount for $50.00

Error Condition: Attempted to ENTER two different amounts for the Primary and Secondary Transaction amounts.

Solution: Enter the same amount for both Primary and Secondary Trans amounts.

Error Condition: Entered an invalid DPC for Primary Trans CD 670.

Solution: Enter valid DPC code for TC 670

Error Condition: Attempted to use Primary Trans CD 670 with a DPC of 33 and the amount not = $186.00.

Solution: Re-enter amount for $186.00

Error Condition: Attempted to add an Account with a invalid Campus Code in the DLN

Solution: Re-enter with a Valid Campus Code. Note: Campuses 07,08,17,19, 28, 49 & 89's processing have been consolidated to Campus (09 - Kansas City)

Error Condition: There is a problem with the subroutine.

Solution: Please contact a CSA for further instructions.

Error Condition: Attempted to use invalid System ID as part of the Trace ID

Solution: Re-enter using a valid System ID of 01, 02, 05, 10, 15, 20, 25, 30, 35, 40, 45, 50, or 55.

Error Condition: Attempted to use invalid Julian Date as part of the Trace ID

Solution: Re-enter using a valid Julian Date. It must be greater than 2006001. It cannot be greater than the current date.

Error Condition: Attempted to use invalid Deposit Ticket Sequence Number as part of the Trace ID

Solution: Re-enter using a valid sequence number greater than 0.

Error Condition: Attempted to use an invalid Transaction Sequence Number as part of the Trace ID

Solution: Re-enter using a valid Transaction Sequence Number greater than 0.

Error Condition: Attempted to use invalid Site ID as part of the Trace ID.

Solution: Re-enter using a valid Site ID. The Site ID must be a valid Campus Code, a valid District Office Code, a valid Area Office Code, or a valid Lockbox Bank ID. This does not have to be a current, valid code. It can be one from the past.

Error Condition: Attempted to use Primary Trans CD 694 with a DPC of 47 and the amount not = $43.00

Solution: Re-enter amount for $43.00.

Error Condition: Attempted to use Primary Trans CD 694 with a DPC of 48 and the amount not = $43.00.

Solution: Re-enter amount for $43.00.

Error Condition: Attempted to use an invalid MFT for DPC 26 or 31.

Solution: Re-enter using a valid MFT. When using DPC 26 or 31, MFT must equal 31.

Error Condition: Entered an invalid DPC for Primary Trans CD 640.

Solution: Enter valid DPC code for TC 640