For the IRS, the Agency Head is the IRS Commissioner, Acting Commissioner, or senior IRS executive acting on behalf of the IRS.

Designate a CIO;

Ensure high priority is given to effective information security awareness, security awareness training, and role-based training for the workforce.

Ensure that a Cybersecurity Program is developed within their organizations in accordance with Treasury policy;

Ensure the IRS practices its Cybersecurity Program throughout the life cycle of each IRS system;

Ensure an IRS-wide report on the Cybersecurity Program and any internal annual compliance reviews is submitted annually to the Treasury Associate CIO for Cybersecurity (ACIOCS);

Ensure that a system inventory is maintained following Treasury FISMA inventory requirements;

Ensure IRS employees/contractors complete annual cybersecurity awareness training and specialized training (as required);

Ensure each information system is assigned an AO and that no information systems are operated in production environments without an assigned AO; and

Perform any additional responsibilities set forth in Federal guidance and policies, including applicable Committee on National Security Systems (CNSS) Policies and Directives.

Providing information security protections commensurate with the risk and magnitude of the harm resulting from unauthorized access, use, disclosure, disruption, modification, or destruction of:
i. Information collected or maintained by or on behalf of the agency.
ii. Information systems used or operated by an agency or by a contractor of an agency or other organization on behalf of an agency.

Complying with the requirements of FISMA Section 3544 § and related policies, procedures, standards, and guidelines, including:
i. Information security standards promulgated under the U.S. Code Section 11331 of Title 40.
ii. Information security standards and guidelines for national security systems issued in accordance with law and as directed by the President.

Ensuring information security management processes are integrated with agency strategic and operational planning processes;

Ensuring that the agency has trained personnel sufficient to assist the agency in complying with the requirements of FISMA Section 3544 §, this policy and related policies, procedures, standards, and guidelines;

Establishing the organizational commitment and the actions required to effectively manage security and privacy risk and protect the mission and business functions being carried out by the organization;

Establishing security and privacy accountability and providing active support and oversight of monitoring and improvement for the security and privacy programs; and

Ensuring policies are disseminated to all employees.

Ensure that senior management/executive officials provide information security, for the information and information systems that support the operations and assets under their control;

Assess risk and magnitude of the harm that could result from the unauthorized access, use, disclosure, disruption, modification, or destruction of such information or information systems;

Determine the levels of information security appropriate to protect such information and information systems in accordance with standards promulgated under the U.S. Code Section 11331 and policies for information security classifications and related requirements;

Implement policies and procedures to cost-effectively reduce risks to an acceptable level;

Periodically test and evaluate information security controls and techniques to ensure that they are effectively implemented;

Delegate to the CIO, established under Section 3506 of the FISMA Act (or comparable official in an agency not covered by such section), the authority to ensure compliance with the requirements imposed on the agency; and

Ensure that the CIO, in coordination with other senior management/executive officials, reports annually to the agency head on the effectiveness of the agency information security program to include progress of remedial actions.

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Be responsible for the development, implementation, and maintenance of information technology for the Internal Revenue Service;

Ensure the information technology of the Internal Revenue Service is secure and integrated;

Maintain operational control of all information technology for the Internal Revenue Service;

Be the principal advocate for the information technology needs of the Internal Revenue Service; and

Have regular consultation with the Chief Procurement Officer (CPO) on acquisition of IT for the IRS.

Empower Bureau CSIRC to investigate and respond to incidents;

Ensure the IRS response execution, including engagement of IRS privacy personnel with respect to breaches and appropriate escalation to senior IRS officials, is performed; and

Participate in the Treasury CIO council.

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Designate a SAISO/CISO, who shall carry out the CIO’s responsibilities for system and program security planning and assessments;

Develop and maintain an agency-wide information security program including information security policies, procedures, and control techniques to address system security planning and all applicable requirements;

Ensure information security and privacy considerations are integrated into programming, planning and budgeting cycles, enterprise architectures and acquisition/system development life cycles;

Ensure information systems are covered by an approved security plan and are authorized to operate;

Ensure security authorizations are accomplished in an efficient, cost-effective and timely manner;

Ensure centralized capability for reporting of all security-related activities;

Determine the appropriate allocation of resources dedicated to the protection of the organization's missions and business functions and the information systems supporting those missions/business functions based on organizational priorities;

For information systems that process PII, coordinate any determination about the allocation of resources dedicated to the protection of those systems with the Chief, Privacy Officer;

Manage the identification, development, implementation, and assessment of common security controls;

Ensure compliance with applicable information security requirements;

Ensure that personnel with significant responsibilities for system and program security plans and assessments are trained;

Assist senior management/executive officials with their responsibilities for system and program security plans and assessments;

Report annually to the agency head on the effectiveness of the agency information security program, including progress of remedial actions;

Encourage the maximum reuse and sharing of security-related information including: 1) threat and vulnerability assessments; 2) risk assessments; 3) results from common security control assessments; and 4) any other general information that may be of assistance to information system owners and their supporting security staffs;

Determine the appropriate allocation of resources dedicated to the protection of the agency’s information systems based on organizational priorities; and

In certain instances, operate as the AO for agency-wide General Support Systems (GSS) or as co-AO with other senior management/executive officials for selected agency systems.

Develop and implement an enterprise-level plan that ensures that the agency is in compliance with EO 13103;

Coordinate with Department of Treasury Bureaus and Offices an initial assessment of the agency’s existing policies and practices with respect to the use and management of computer software through qualified personnel or an outside contractor;

Maintain an enterprise list of Treasury Department authorized and supported software. The list shall indicate by Bureaus and Offices, terms of licenses, authorized number of users, and physical location of software;

Perform spot audits. Periodic audit checks shall be done to ensure Bureaus and Offices are in compliance with software license agreements; and

Establish centralized software acquisition whenever possible.

Provide leadership and high level direction in the management of projects and plans involving highly complex, mission critical information systems and business systems modernization projects in support of modernizing the nation's tax system;

Ensure the organization's core IT competencies are aligned to provide maximum value in support of agency business processes, and ensures overall strategies are established and engaged to support long-term enterprise-wide information needs and modernization projects;

Define objectives and make decisions which impact the cost, schedule, supportability and performance modernization projects;

Provide focus for technology management within the IRS by developing integrated enterprise-wide technology policies;

Establish and maintain strong relationships with stakeholders such as oversight groups, IRS business leaders and external stakeholders, etc., to facilitate the exchange of information in support of program goals and requirements;

Provide oversight and guidance to key contractors to ensure successful performance of contracts;

Provide executive leadership in IT strategic and operational planning to achieve business goals by fostering innovation, prioritizing complex IT initiatives and directing the evaluation, deployment and management of current and future IT systems across the organization;

Serve as the external spokesman for the IRS on technology matters to the Administration, Congress and external oversight bodies;

Influence strategic business decisions regarding the use of technology and assesses the impact of emerging technology to strategic business needs;

Drive the vision for all enterprise-wide IT activities including planning, budgeting, acquisition, allocation of computer services and communication services;

Develop and implement IT initiatives that will advance operational efficiencies, improve enterprise-wide decision making and communication, increase revenues, drive cost efficiencies and strengthen financial reporting and controls;

Develop and implement an IRS-wide time server, in accordance with IRM 10.8.1; and

Ensure IRS Information Technology organization notifies the CSIRC of suspicious activities and complies with CSIRC directions.
i. IRS Information Technology organization shall comply with their internal configuration management requirements.
ii. IRS Information Technology organization shall perform containment activities.

Establish overall strategy for the information security awareness and training program;

Ensure that the agency head, senior managers, system and information owners, and others understand the concepts and strategy of the information security awareness and training program, and are informed of the progress of the program’s implementation;

Ensure that the agency’s information security awareness and training program is funded;

Ensure specialized cybersecurity training is completed annually by the employees/contractors with significant cybersecurity responsibilities;

Ensure cybersecurity awareness training is provided annually to information system users in accordance with applicable guidance;
i. All users of information systems shall be sufficiently trained in their security responsibilities and other information security basics and literacy through awareness training.

Ensure that an effective information security awareness effort is developed and employed such that all personnel are routinely or continuously exposed to awareness messages through posters, email messages, logon banners, and other techniques; and

Ensure that effective tracking and reporting mechanisms are in place.

Lead the organization’s ISCM program;

Ensure that an effective ISCM program is established and implemented for the organization by establishing expectations and requirements for the organization’s ISCM program;

Work closely with authorizing officials to provide funding, personnel, and other resources to support ISCM;

Maintain high-level communications and working group relationships among organizational entities;

Ensure ISCM implementation and associated activities are accomplished in a timely and cost-effective manner;

Ensure that there is centralized reporting of all security-related activities; and

Ensure the maximum reuse and sharing of security-related information, especially in the context of risk correlation across the organization.

Serves as the central point of contact for the IRS’s overall cybersecurity program;

Be a Federal Employee;

Develop and manage the IRS cybersecurity program in accordance with Treasury and IRS policies and standards;

Monitor and evaluate the status of the IRS’s cybersecurity posture;

Prepare and distribute IRS policies, security standards, and additional guidance, as necessary, to implement and manage the IRS Cybersecurity Program;

Ensure parameters are defined and documented for system security controls where parameters are required and are not defined by Federal or Treasury standards, policy, or compulsory guidance;

Oversee the execution of the IRS’s System Security Assessment and Authorization (SA&A) process by ensuring at a minimum:
i. All IRS information systems, including contractor systems, complete a security authorization process in accordance with Federal, Departmental, and IRS requirements.
ii. SA&A documents, include but not limited to system security plans, security assessment reports, and POA&Ms, are developed implemented, and reviewed in accordance with applicable Federal, Treasury, and IRS security standards to ensure security requirements are adequately addressed.
iii. Continuous monitoring, to include technical control testing, system security assessments, and updated risk analyses, are conducted in accordance with IRS and Treasury policies and applicable guidance.
iv. Results of periodic testing are reviewed as part of the continuous monitoring of system authorization activities.
v. IRS SA&As are conducted and maintained in accordance with Treasury and IRS defined policies and frequencies.
a. Ensure the re-accreditation/reauthorization and risk analyses are conducted every 3 years or when major changes occur for IT systems/application processing sensitive information. (IRS-defined)
b. Refer to IRM 10.8.1 for additional requirements.

Ensure that cybersecurity requirements are fully addressed in IRS IT business cases and budget submissions;

Establish and maintain a process to track, for all cybersecurity weaknesses reported under self-assessments, external reviews, continuous monitoring activities, and other internal or external assessments, IRS POA&Ms that include milestones, schedules, points of contact, allocation of resources, and status for implementation of any corrective actions;

Ensure the IRS CIO is informed of overall security status and risk posture;

Ensure that the security aspects and day-to-day security operations of the information system, including physical security, personnel security, incident handling, and security training and awareness, are managed, and that summary security metrics are reported to the Treasury CIO or Treasury Associate CIO for Cybersecurity (ACIOS) as requested;

Develop and maintain CSIRC policy and procedures for reporting, investigating, and resolving all cybersecurity incidents involving IRS information systems;

Validate that an ISSO is assigned for each IRS information system;

Provide timely responses to ACIOCS and Treasury cybersecurity data calls as requested;

Prepare and distribute IRS policies, security standards, and additional guidance, as necessary, to implement and manage the IRS cybersecurity program;

Maintain an inventory of the IRS’s information systems and relevant security information for those systems;

Establish and monitor the IRS’s information security continuous monitoring program, including ensuring that information systems are monitored and that issues identified are escalated for appropriate action;

Develop methods and techniques to support situation awareness as to the security risk posture of systems and networks across the IRS;

Support continuing IRS operations by ensuring that requirements are in place for information systems to recover from a contingency event by following information system contingency plans and procedures that:
i. Are developed, maintained, and tested/exercised in accordance with Federal, Departmental, and IRS standards.
ii. Are reviewed and approved by appropriate IRS and system authorities.

Conduct and coordinate information security audits at IRS and contractor facilities. Review security clauses in contracts and statements of work;

Ensure that information system and service contracts and related documents contain security clauses ensuring adequate protection of Treasury information and systems;

Ensure IRS personnel, contractors, and others working on behalf of the IRS receive information security awareness training and that records are maintained to demonstrate individual completion of awareness training;

Ensure IRS personnel, contractors, and others with significant security responsibilities receive role-based training in accordance with Treasury and IRS policies and that records are maintained to demonstrate completion of sufficient hours of role-based training each year;

Complete mandatory annual specialized information security training; and

Review, in consultation with the IRS CIO, any requested IRS-wide exceptions to policy, and sign approved exceptions.

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Possess the qualifications, training and experience required to administer information security program functions;

Maintain information security duties as their primary responsibility;

Head an office with the mission of assisting in achieving FISMA compliance;

Develop, document, and implement an agency wide information security program to provide security for all systems, networks, and data that support the operations of the organization;

Periodically assess risk and magnitude of the harm resulting from unauthorized access, use, disclosure, disruption, modification, or destruction of information and information systems that support the operations and assets of the agency;

Develop and maintain risk-based, cost-effective information security policies, procedures, and control techniques to address all applicable requirements throughout the life cycle of each agency information system to ensure compliance with applicable requirements;

Facilitate development of subordinate plans for providing adequate information security for networks, facilities, and systems or groups of information systems;

Coordinate the development, review, and acceptance of system security plans with information system owners, ISSOs, and the AO;

Coordinate the identification, implementation, and assessment of the common security controls;

Establish and maintain a process for planning, implementing, evaluating, and documenting remedial action to address any deficiencies in the information security policies, procedures, and practices of the agency;

Develop and implement procedures for detecting, investigating, reporting, responding, and resolving security incidents;

Develop and review procedures for monitoring and reacting to system security alarms, warning messages, and reports, and implement said procedures;

Oversee a program of disaster recovery readiness and evaluation;

Ensure preparation and maintenance of plans and procedures to provide continuity of operations for information systems that support the operations and assets of the agency; Ensure that contingency plans for IT systems are developed, maintained and tested;

Support the agency CIO in annual reporting to the agency head on the effectiveness of the agency information security program, including progress of remedial actions; and

Assist senior management/executive officials concerning their responsibilities.

Ensure that IT system SA&A (i.e., Certification & Accreditation reports and risk analyses) are conducted by each AO;

Ensure that security plans are reviewed and submitted to the AO for approval at least annually or upon significant changes to the system, whichever is sooner;

Review IRS business cases and budget submissions to ensure that IT security requirements are addressed and adequately resourced;

Conduct security audits, verifications and acceptance checks and maintain documentation on the results;

Manage and Maintain agency POA&Ms for all IT security weaknesses, tracking milestones, and resource allocation of resources for remediation, and provide a quarterly status to Department of Treasury through the IRS CIO;

Ensure the CIO is informed of technical risks and vulnerabilities, to include those accepted by AOs;

Ensure that IRS security status and other relevant data is provided to the CIO for situational awareness and related purposes;

Prepare and submit a written report for all technical security exceptions. The report shall outline the risks and vulnerabilities and/or advantages that could result from granting the exception or from implementing any alternative. Maintain a file of all approved IT facility security-related exceptions;

Coordinate the implementation of logical access controls into operating systems, Relational Database Management Systems (RDBMS), remote terminals and IT applications;

Provide IT and facility technical and non-technical (e.g., physical and personnel security) certification support to any Information System Owner;

Ensure that re-accreditation/reauthorization and risk analyses are conducted at least every 3 years or when major changes occur for IT systems/application processing sensitive information;

Ensure that a Security Control Assessment (SCA) is performed for each non-national security system when conducting a SA&A (for policy pertaining to national security system Refer to IRM 10.9.1);

Ensure that contingency plans for IT systems processing sensitive information are developed, maintained and tested;

Develop each certification letter citing risks and mitigations along with Authority to Operate (ATO) or recommendation to the AO;

Be a voting member on the Configuration Control Board (CCB) for the IRS' IT architecture;

Review contract vehicles to ensure they address appropriate security measures; and

Define and implement performance metrics to evaluate the effectiveness of their IT security programs.

Refer to IRM 10.8.1 for additional requirements and guidance.

Maintain and provide updates to IRM 10.8.1, in accordance with IRM 10.8.2 and other applicable IRS policies; and

Develop GSP documentation, consistent with the requirements of this IRM, to describe platform-specific files, permissions, and other configuration settings necessary to comply with IRM 10.8.1.

Refer to IRM 10.8.1 for additional requirements and guidance.

Ensure that security awareness, security awareness training, and role-based training material developed or purchased is appropriate and timely for the intended audiences;

Ensure that security awareness, security awareness training, and role-based training material is effectively deployed to reach the intended audiences;

Ensure that employees, users, those receiving role-based training, and managers have an effective way to provide feedback on the security awareness, security awareness training, and role-based training material and its presentation;

Ensure that security awareness, security awareness training, and role-based training material is reviewed periodically and updated when necessary; and

Assist in establishing a tracking and reporting strategy.

Establish, implement, and maintain the organization’s ISCM program;

Develop organizational program guidance (i.e., policies/procedures) for continuous monitoring of the security program and information systems;

Develop configuration management guidance for the organization;

Consolidate and analyzes POA&Ms to determine organizational security weaknesses and deficiencies;

Acquire or develop and maintain automated tools to support ISCM and ongoing authorizations;

Provide training on the organization’s ISCM program and process;

Provide support to information owners/information system owners and common control providers on how to implement ISCM for their information systems; and

Develop and maintain any supplemental policy or guidance to the Treasury ISCM Framework.

Plan for security in all phases of the system life cycle;

Ensure appropriate officials are assigned security responsibility;

Review security controls annually (i.e., FISMA annual security program review); and

Formally authorize (accredit) processing prior to operations (as an AO) and periodically thereafter.

Exercising oversight to ensure that a program manager is assigned for each system;

Exercising oversight over cybersecurity awareness training funding; and

Annually validating and updating the master inventory of information systems.

If the Business and Functional Unit Owner has been approved to perform the functions of acquisition, management, and operation and maintenance of an information system, then they shall be responsible for performing the Information System Owner responsibilities defined within this IRM.

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Include security considerations and identify associated security funding requirements in the procurement of system software, hardware, and support services, including system development, implementation, operation and maintenance, and disposal activities (i.e., life cycle management);

Categorize the information system and document the results of the security categorization in the security plan;

Describe the information system (including system boundary) and document the description in the security plan;

Ensure system personnel are properly designated, monitored and trained;

Ensure the system is operated according to applicable security standards;

Be responsible for addressing the operational interests of the user community (i.e., users who require access to the information system to satisfy mission, business, or operational requirements) and for ensuring compliance with the information security requirements;

Obtain and manage the budget throughout the project's life cycle against a project manager's delivered, locked baseline;

Develop and maintain the SA&A package;

Plan and coordinate activities within his/her organization required to complete SA&A, FISMA reviews, and POA&M development;

Ensure appropriate resources are available for the SA&A effort;

In coordination with the ISSO, the Information System Owner is responsible for the development and maintenance of the security plan and ensures that the system is deployed and operated in accordance with the agreed-upon security requirements;

Assist in the identification, implementation, and assessment of the common security controls;

Provide orderly, disciplined, and timely updates to the security plan, security assessment report, POA&M on an ongoing basis, supports the concept of a near real-time risk management and ongoing authorization;

Ensure all security weaknesses and deficiencies identified during the security control assessment are documented in the security assessment report to maintain an effective audit trail. Organizations develop specific plans of action and milestones based on the results of the security control assessment and in accordance with applicable laws, EOs, directives, policies, standards, guidance, or regulations;

Ensure a strategy is developed for the continuous monitoring of security control effectiveness and any proposed or actual changes to the information system and its environment of operation;

Ensure security controls that are modified, enhanced, or added during the continuous monitoring process are reassessed by the assessor to ensure that appropriate corrective actions are taken to eliminate weaknesses or deficiencies or to mitigate the identified risk;

Identify security control weaknesses or deficiencies (i.e., the direct or indirect effect the weaknesses or deficiencies may have on the overall security state of the information system and hence on the risk exposure of the organization);

Ensure security control assessments are conducted in parallel with the development and implementation phases of the system development life cycle facilitates the early identification of weaknesses and deficiencies and provides the most cost-effective method for initiating corrective actions;

Provide specific recommendations on how to correct weaknesses or deficiencies in the controls;

Ensure any weaknesses or deficiencies in the security controls noted during the assessment are corrected;

Report the security status of the information system (including the effectiveness of security controls employed within and inherited by the system) to the Authorizing Official and other appropriate organizational officials on an ongoing basis in accordance with the monitoring strategy;

Ensure system-level POA&Ms are established and corrective actions are implemented in accordance with the Treasury standard for POA&Ms;

Define how changes to the information system shall be monitored, how security impact analyses shall be conducted, and the security status reporting requirements including recipients of the status reports;

Develop a strategy for the continuous monitoring of security control effectiveness and any proposed/actual changes to the information systems and its environment of operation; and

Inform organizational officials of the need to conduct the authorization, ensure that resources are available for the effort, and provide the required system access, information, and documentation to control assessors.

Conduct an annual FISMA Contractor Review of the contractor’s facility and systems;

Perform continuous monitoring and create and maintain a POA&M of their FISMA Contractor Systems in accordance with NIST SP 800-37 and 800-53 Rev 5, Security and Privacy Controls for Federal Information Systems and Organizations guidance; and

Provide funding to conduct the annual FISMA Contractor reviews.

Fully describe and document the information system in Information System Contingency Plan (ISCP);

Acquire and transport replacement equipment required to restore operations;

Acquire space for processing operation to include occupation of an alternate processing facility when necessary;

Estimate supplies and office equipment needed to support a computer processing operation occupying an alternate processing facility when appropriate; and

Support expeditious acquisition and transportation of replacement equipment required to restore operations.

Refer to IRM 10.8.60, Information Technology (IT) Security, IT Service Continuity Management (ITSCM), and IRM 10.8.62, Information Technology (IT) Security, Information System Contingency Plan (ISCP) and Disaster Recovery (DR) Test, Training, and Exercise (TT&E) Process, for additional information on IT Disaster Recovery roles & responsibilities.

Coordinate with other appropriate business units;

Determine recovery needs and time frames needed for business restoration through comprehensive Business Impact Analysis (BIA) evaluations;

Develop DR requirements during the development phase of all new systems and throughout any production system upgrades;

Provide the funding for the DR equipment/space/storage needed to meet the recovery goals (set by the business);

Fully describe and document the details of the information system in the ISCP that is required by FISMA for each major system;

Support the development of processing priorities for completion of work following emergencies that degrade computer processing capabilities;

Work jointly with IRS Information Technology Operations and SRM to ensure ISCPs and DR Plans for all applications and systems are tested annually;

Work jointly with IRS Information Technology Operations and SRM in the development and testing of DR plans to ensure availability of data from the recovered system and business continuity;

Work jointly in the testing of the DR plans to ensure availability of data from the recovered system; and

Work with SRM regarding enterprise priorities.

Refer to IRM 10.8.60, for additional information on IT Disaster Recovery.

Ensure that Database Management System (DBMS) environments comply with the security change management requirements listed in IRM 10.8.1;

Ensure that changes to DBMSs are documented and tracked using the appropriate change management process;

Ensure that development servers are properly configured and managed in accordance with the requirements in IRM 10.8.21 Information Technology (IT) Security, Database Security Policy;

Work with Program Developer/Programmers to ensure proper configuration of application server software, on the operating system(s) are in accordance with IRM 10.8.21;

Advise the Security Specialist of any technical, operational, or security problems and recommended solutions; and

Ensure Database Administrators (DBAs) do not have unnecessary operating System Administrator privileges. DBAs shall have the least level of elevated operating system privileges required to perform DBA-related duties.

Refer to IRM 10.8.21 for additional requirements.

Assist Program Developer/Programmers to ensure proper configuration of application server software, on the operating system(s) are in accordance with IRM 10.8.6 Information Technology (IT) Security, Application Security and Development;

Advise the Security Specialist of any technical, operational, or security problems and recommended solutions for secure application development; and

Not have operating system Administrator privileges.

Refer to IRM 10.8.6, for additional requirements.

Assist SAs and other stakeholders to ensure proper configuration of Linux/Unix based operating systems in accordance with IRM 10.8.15, Information Technology (IT) Security, General Platform Operating System Security Policy; and

Advise the Security Specialist of any technical, operational, or security problems and recommend solutions for the Linux/Unix environment.

Refer to IRM 10.8.15, for additional requirements.

Assist System Administrators (SA) and other stakeholders to ensure proper configuration of Windows based operating systems in accordance with IRM 10.8.15; and

Advise the Security Specialist of any technical, operational, or security problems and recommend solutions for the Windows environment.

Refer to IRM 10.8.15, for additional requirements.

Ensure that Web servers and Web application servers are properly configured and managed in accordance with the requirements of associated IRM.

Work with SAs and other stakeholders to ensure proper configuration of Web servers and web application server software on the operating system in accordance with associated IRM; and

Coordinate placement of information and scripts on the Web server and Web application servers with appropriate authorities.

Refer to IRM 10.8.22, Information Technology (IT) Security Web Server Policy, for additional requirements.

Develop implementation policies and procedures for managing security patches to the systems and applications for which they are responsible;

Review various sources for security-related patches specific to their systems and applications;

Notify CSIRC prior to the working on each set of their pending patch activities. Notification shall be via the Patch and Vulnerability Group (PVG) member;

Provide application names and implementation counts to the CSIRC for the Business Impact Analysis during the assignment of severity levels;

Maintain hardware/software inventories;

Coordinate their patch activities with other Information System Owners;

Coordinate their patch activities with the CSIRC;

Provide multiple representations to the PVG based on key stakeholder organizations involved in the Enterprise Life Cycle (ELC) and operations;

Acknowledge receipt of the IRS PVG Advisories per the Acknowledgment of Receipt schedule;

In the event an applicable patch is not applied, the Business and Functional Unit Owner shall document this weakness in a POA&M associated with the SA&A package; and

Information System Owners shall be represented on the PVG.

Refer to IRM 10.8.50, Information Technology (IT) Security Service-wide Security Patch Management, for additional guidance.

Establish processes and procedures in support of system-level implementation of the organization’s ISCM program. This includes developing and documenting an ISCM strategy for the information system;

Participate in the organization’s configuration management process;

Establish and maintain an inventory of components associated with the information system;

Conduct security impact analyses on changes to the information system;

Conduct, or ensuring conduct of, assessment of security controls according to the ISCM strategy;

Prepare and submit security status reports in accordance with organizational policy and procedures;

Conduct remediation activities as necessary to maintain system authorization;

Revise the system-level security control monitoring process as required;

Review ISCM reports from common control providers to verify that the common controls continue to provide adequate protection for the information system; and

Update critical security documents based on the results of ISCM.

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Is the only organizational official who can accept the security and privacy risk to organizational operations, organizational assets, and individuals;

Typically have budgetary oversight for the system or are responsible for the mission and/or business operations supported by the system;

Is in a management position with a level of authority commensurate with understanding and accepting such security and privacy risks;

Approves plans (e.g., system security, privacy, assessment), memorandums of agreement or understanding, and plans of action and milestones;

Determines whether significant changes in the information systems or environments of operation require reauthorization;

Coordinates their activities with common control providers, system owners, chief information officers, senior agency information security officers, senior agency officials for privacy, system security and privacy officers, control assessors, senior accountable officials for risk management/risk executive (function), and other interested parties during the authorization process;

May delegate the coordinating and conducting of the day-to-day activities associated with managing risk to information systems and the organization to the Authorizing Official Designated Representative, which includes carrying out many of the activities related to the execution of the Risk Management Framework (RMF).

Is responsible and accountable for ensuring that authorization activities and functions that are delegated to authorizing official designated representatives are carried out as specified;

Determine the authorization boundary of the system;

Review and approve the security categorization results and decision;

Review and approve the security and privacy plans for the system and the environment of operation;

Select the appropriate assessor or assessment team for the type of control assessment to be conducted;

Develop, review, and approve plans to assess implemented controls;

Analyze and determine the risk from the operation or use of the system or the provision of common controls;

Identify and implement a preferred course of action in response to the risk determined;

Determine if the risk from the operation or use of the information system or the provision or use of common controls is acceptable;

Report the authorization decision and any deficiencies in controls that represent significant security or privacy risk;

Respond to risk based on the results of ongoing monitoring activities, risk assessments, and outstanding items in plans of action and milestones; and

Review the security and privacy posture of the system on an ongoing basis to determine whether the risk remains acceptable.

Assume responsibility for ensuring the organization’s ISCM program is applied with respect to a given information system under their purview;

Ensure the security posture of the information system is maintained;

Ensure ISCM is performed in accordance with current policy;

Review security status reports and critical security documents and determines if the risk to the organization from operation of the information system remains acceptable;

In consultation with the ISSO, determine whether significant information system changes require system reauthorization;

Make authorization decisions for information systems under AO’s purview on an ongoing basis; and

Formally acknowledge that an information system and/or common controls are being managed by an ongoing authorization process in accordance with the ISCM Framework and accept the responsibility for performing all necessary activities associated with that process.

Be identified in the system security plan for each system;

Be assigned in writing; and

Have their contact information contained in the system security plan.

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Analysis of security findings, issues, and plans;

Interpretation and clarification of security policy, guidance and new or changing IRM requirements;

Recommendation for action(s) to resolve or mitigate known weaknesses, or for preventive measures and safeguards for potential threats;

Status monitoring for POA&Ms, and other applicable action plans designed to resolve known weaknesses or prevent potential threats;

Guidance in resolving known system weaknesses according to available enterprise-level plans or solutions; and

Situational Awareness through notification of enterprise security issues, solutions, projects and plans that may impact the system(s) under their purview.

Be responsible for ensuring the security of the system is in compliance with the requirements throughout the system life cycle (from design through disposal);

Be appointed in writing;

Accomplish duties through planning, analysis, development, implementation, maintenance, and enhancement of IRS Information Technology Cybersecurity information systems security programs, policies, procedures, and tools consistent with Department of Treasury, FISMA, and NIST guidelines;

Actively support the development and maintenance of the system security plan, to include coordinating system changes with the information system owner and assessing the security impact of those changes;

Perform and/or provide oversight and guidance for day-to-day security activities for assigned systems;

Develop or assist in development of system security policy;

Coordinate changes to the system with the system owner and the information owner, as needed;

Assess security or privacy impact of system changes;

Is primarily responsible for addressing security concerns related to the Configuration Management (CM) program and for providing expertise and decision support to the Configuration Control Review Board (CCRB); and

Be a voting member on the CCB for the systems and applications for which they are assigned.

Support the AO in the management of an enterprise risk management capability that incorporates the specific GSS or application;

Ensure current security plans, ISCP, and disaster recovery plans exist;

Ensure DR planning and testing occurs;

Ensure BR planning and testing occurs;

Participate, as needed, in testing of corrective action effectiveness, system security controls, and any other security testing;

Participate in Cybersecurity Operations Compliance Reviews and Contractor Site Reviews as they relate to assigned systems;

Provide an early warning to appropriate personnel, assisting with (or in) the tasks necessary to plan, allocate resources, and conduct any required security re-certification and accreditation;

Assist in identification of IT and security resources which support critical operations;

Support the activities relating to the security posture of the GSS or application;

Alert the AO to system-relevant security threats and/or vulnerabilities as they are discovered; provide recommendations for mitigation or resolution as appropriate;

Recommend (dis)approval of deviations from policy and/or security input to risk-based decisions for the systems or applications for which they are responsible;

Analyze the proposed changes to the systems and applications (including hardware, software, and surrounding environment) to provide system-specific input to the determination of need for re-certification; and

Analyze, interpret and/or clarify Security Assessment and Authorization packages with requirements and results for the AO.

Support the organization’s ISCM program by assisting the ISSO in completing ISCM responsibilities and by participating in the configuration management process;

Establish and maintain processes and procedures in support of system-level implementation of the Treasury ISCM Framework;

Oversee and coordinate day-to-day Operational ISCM activities associated with ensuring system security as described in NIST SP 800-137 and Section 5 - ISCM Operational Security of the Treasury ISCM Framework;

Review ISCM reports from Common Control Providers to verify that the common controls continue to provide adequate protection for the information system; and

Update critical security documents based on the results of ISCM.

Determine employee access requirements for Federal employees who report to them based on assigned job functions;

Ensure that subordinates comply with this policy and pursue appropriate action for non-compliance based on existing IRS policy;

Review and authorize privileges for employees/contractors and review user security agreements on at least an annual basis to verify the continuing need for access, the appropriate level of privileges, and the accuracy of information contained in the agreement (e.g., systems authorized for access and type);

Notify information system owner to revoke access privileges in a timely manner when a user under their supervision or oversight no longer requires access privileges, requires a change in access privileges, or fails to comply with stated policies or procedures; and

Ensure annual and specialized cybersecurity training is completed for those personnel with roles or responsibilities identified in Exhibit 10.8.2-1.

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Work with the CIO and SAISO/CISO to meet shared responsibilities;

Serve in the role of system owner and/or information owner, where applicable;

Include appropriate security training in the Career Learning Plans (CLP) for those with significant security responsibilities;

Promote the professional development and certification of the information security program staff, full-time or part-time information security officers, and others with significant responsibilities for information security;

Ensure that all users (including contractors) of their systems (i.e., general support systems and major applications) are appropriately trained in how to fulfill their information security responsibilities before allowing them access;

Ensure that users (including contractors) understand specific rules of each system and application they use; and

Work to reduce errors and omissions by users due to lack of awareness, awareness training, and/or specialized role-based training.

Enforce the clean desk policy (refer to IRM 10.2.14, Physical Security Program, Methods of Providing Protection for further information);

Ensure employees complete their annual UNAX Awareness certification;

Be responsible for notifying via the access control system (e.g., Business Entitlement Access Request System (BEARS)) and following up with the responsible organization of the system user status changes (e.g., terminations, transfers); and

Receive cybersecurity awareness training. Detailed training requirements for management are stated in IRM 10.8.1.

Ensure employees are informed of appropriate uses of Government IT resources as a part of their introductory training, orientation, or the initial implementation of this policy. These requirements are part of the employees’ mandatory annual cybersecurity awareness training; and

Ensure IT resources are being used appropriately and shall take corrective action, as needed.

Refer to IRM 10.8.27 for additional requirements.

Ensure appropriate cybersecurity terms and conditions are addressed in all IT procurements and other procurements as appropriate; and

Ensure that contract vehicles address mandatory Federal and Departmental cybersecurity requirements.

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Lead agency enterprise architecture development and implementation efforts;

Collaborate with lines of business within the agency to ensure proper integration of lines of business into enterprise architecture;

Participate in agency strategic planning and performance planning activities to ensure proper integration of enterprise architecture;

Facilitate integration of information security into all layers of enterprise architecture to ensure agency implementation of secure solutions; and

Work closely with the program managers, the SAISO/CISO, and the business owners to ensure that all technical architecture requirements are adequately addressed by applying Federal Enterprise Architecture (FEA) and the Security and Privacy Profile (SPP).

Coordinate with security and privacy architects to determine the optimal placement of systems/system elements within the enterprise architecture and to address security and privacy issues between systems and the enterprise architecture;

Assist with determining appropriate control implementations and initial configuration baselines as they relate to the enterprise architecture;

Assist in reducing complexity within the IT infrastructure to facilitate security;

Collaborate with system owners and authorizing officials to facilitate authorization boundary determinations and allocation of controls to system elements;

Serve as part of the Risk Executive (function); and

Assist with integration of the organizational risk management strategy and system-level security and privacy requirements into program, planning, and budgeting activities, the System Development Life Cycle (SDLC), acquisition processes, security and privacy (including supply chain) risk management, and systems engineering processes.

Employ best practices when implementing security controls within an information system including software engineering methodologies, security engineering principles, and secure coding techniques; and

Coordinate their activities with AO designated representatives, chief information officers, senior agency information security officers/chief information security officer, information system and common control providers, and information system security officers.

Capture and refine information security requirements and ensure that the requirements are effectively integrated into information technology component products and information systems through purposeful security architecting, design, development, and configuration;

Collaborate with system development teams to design and develop organizational information systems or upgrade legacy systems;

Employ best practices when implementing security controls within an information system including software engineering methodologies, system/security engineering principles, secure design, secure architecture, and secure coding techniques; and

Coordinate their security-related activities with information security architects, CISOs, System Owners, common control providers, and ISSOs.

Review cost goals of each major information security investment;

Report financial management information to OMB as part of the President’s budget;

Comply with legislative and OMB-defined responsibilities as they relate to IT capital investments;

Review systems that impact financial management activities; and

Forward investment assessments to the IRB.

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Coordinating with the senior agency information security officer to ensure coordination of privacy and information security activities;

Reviewing and approving the categorization of information systems that create, collect, use, process, store, maintain, disseminate, disclose, or dispose of personally identifiable information;

Designating which privacy controls will be treated as program management, common, system-specific, and hybrid privacy controls;

Identifying assessment methodologies and metrics to determine whether privacy controls are implemented correctly, operating as intended, and sufficient to ensure compliance with applicable privacy requirements and manage privacy risks;

Reviewing and approving privacy plans for information systems prior to authorization, reauthorization, or ongoing authorization;

Reviewing authorization packages for information systems that create, collect, use, process, store, maintain, disseminate, disclose, or dispose of personally identifiable information to ensure compliance with privacy requirements and manage privacy risks;

Conducting and documenting the results of privacy control assessments to verify the continued effectiveness of all privacy controls selected and implemented at the agency; and

Establishing and maintaining a privacy continuous monitoring program to maintain ongoing awareness of privacy risks and assess privacy controls at a frequency sufficient to ensure compliance with privacy requirements and manage privacy risks.

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Develop, promulgate, implement and monitor the organization’s personnel security programs;

Develop, implement, and ensure documentation of position categorization (including third-party controls) and risk level designations, access agreements, and personnel screening, termination, and transfers; and

Ensure consistent and appropriate sanctions for personnel violating management, operation, or technical information security controls.

No officer or employee of the IRS may use a personal email account to conduct any official business of the government.

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Comply with all executive, legislative, Department of Treasury and IRS security policies and procedures;

Immediately report any incidents of loss or mishandling of IRS information technology resources to the IRS CSIRC, their immediate supervisor, and the TIGTA;

Contact CSIRC in the event of a suspected incident (see ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡ ≡);

Follow directions given from the CSIRC during an incident or as suspicious activities are evaluated;

Attend/complete an initial security briefing and acknowledge attendance at the security briefing in writing;

Complete periodic (at least annual) refresher cybersecurity awareness training;

Thoroughly read and abide by the Rules of Behavior for the systems. Consult the access control procedures (e.g., BEARS), as well as associated policies and procedures to which personnel are granted access;

Not have access to sensitive IT systems until they at least have a favorably adjudicated National Agency Check (a component of the full background investigation);

Not access sensitive or classified IT systems until they have received the in brief for the appropriate clearance for the IT system;

Complete and acknowledge the completion (e.g., signing Form 11370, electronic signature) of UNAX training;

Be responsible for protecting any SBU data including Personally Identifiable Information (PII) or tax information that they have in their possession, whether it is paper-based or in electronic form;

Receive training in acceptable computer security practices prior to system access, in addition to the Rules of Behavior (for all IRS employees involved with the management, operation, programming, maintenance, or use of IRS information systems);

Immediately report any incidents of mishandling, tampering, or the loss of a laptop computer to IRS Information Technology Cybersecurity organization (refer to IRM 10.8.26, Information Technology (IT) Security, Government Furnished and Personally Owned Mobile Device Security Policy for further guidance);

Complete cybersecurity awareness training. Refer to IRM 10.8.1 for detailed training requirements; and

Escort visitors of IRS facilities.

Protect SBU data, including PII and tax information contained on IRS IT Systems and other forms of portable media from risk of disclosure or compromise; and

Minimize the threat of viruses from portable mass storage devices (including, but not limited to, flash disks, pen drives, key drives, and thumb drives), ensuring that these devices have no additional software or firmware beyond storage management and encryption. Also, never knowingly circumvent anti-virus safeguards.

Refer to IRM 10.8.1 for additional requirements.

Refrain from using Government IT resources for activities that are inappropriate based on established Codes of Ethical Conduct for employees;

Be responsible for their own personal and professional conduct and shall follow, among others, the rules and regulations described below;
• The Office of Personnel Management (OPM) Employee Responsibilities which states, "An employee shall not engage in criminal, infamous, dishonest, immoral, or notoriously disgraceful conduct, or other conduct prejudicial to the Government." (5 CFR § 735.203)

Adhere to the Office of Government Ethics (OGE) Standards of Ethical Conduct which states:
• "Employees shall put forth honest effort in the performance of their duties…" (5 Code of Federal Regulation (CFR) § 2635.101(b)(5))
• "…an employee shall not use or permit the use of his Government position or title or any authority associated with his public office in a manner that could reasonably be construed to imply that his agency or the Government sanctions or endorses his personal activities." (5 CFR § 2635.702 (b))
• "An employee has a duty to protect and conserve Government Property and shall not use such property, or allow its use, for other than authorized purposes." (5 CFR § 2635.704(a)). Employee conduct pursuant to the IRM policy on limited personal use is considered an "authorized use" of government property as the term is used in 5 CFR § 2635.704(a). See TD 87-04(4)(e) (defining limited personal use).
• "…an employee shall use official time in an honest effort to perform official duties" and "…in accordance with law or regulation…" (CFR § 2635.705)
• The Department of the Treasury Employee Rules of Conduct states: (1) "Employees shall not engage in criminal, infamous, dishonest, or notoriously disgraceful conduct, or any other conduct prejudicial to the Government." (31 CFR § 0.213)

Ensure that they do not give the false impression that they are acting in an official capacity when they are using Government IT resources for non-government purposes. In addition, they shall not post, disseminate, or otherwise use IRS documents and/or symbols as part of personal documents, Internet sites, or other forms of communication.
• If there is an expectation that such a personal use could be interpreted to represent an agency, an adequate disclaimer must be used. One acceptable disclaimer is - "The content of this message is mine personally and does not reflect the position of the U.S. Government, the Department of the Treasury, or the IRS."

Refer to IRM 10.8.27 for additional requirements.

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Be instructed on appropriate security procedures before being granted unescorted system access;

Be subject to background investigations at the risk level appropriate to the sensitivity of the position and sensitivity/classification of the data;

Not access sensitive IT systems until they have at least a favorably adjudicated National Agency Check (a component of the full background investigation);

Be responsible for protecting any PII that they have in their possession, whether it is paper-based or in electronic form;

Understand the provisions and applicable criminal penalties under Public Law 105-35, Taxpayer Browsing Protection Act, shall also apply to all contractors and contractor employees;

Comply with all executive, legislative and Department of Treasury and IRS security policies and procedures;

Minimize the threat of viruses by write-protecting removable media, routinely scanning files, systems and media for viruses and never circumventing anti-virus safeguards;

Report any suspicious or unusual activity to the appropriate supervisor and CSIRC;

Notify the CSIRC of any suspicious activities that may result in security incidents;

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Follow directions given from the CSIRC during an incident or as suspicious activities are evaluated;

Not access sensitive or classified IT systems until they have received the in brief for the appropriate clearance for the IT system;

If involved with the management, operation, programming, maintenance, or use of IRS information systems, shall receive training in acceptable computer security practices prior to system access;

Receive the same level of information security awareness and training as federal employees. While under contract to the IRS, contractors are responsible for ensuring that their employees are provided appropriate cybersecurity awareness training;

Contractors with significant security responsibilities shall receive, at least annually, specialized security awareness training specific to their security role and responsibilities;

Attend/complete an initial security briefing and acknowledge attendance at the security briefing in writing;

Attend/complete periodic (at least annual) refresher training and briefings.
Complete any acknowledgements (e.g., UNAX Form 11370); and

Thoroughly read and abide by the Rules of Behavior for the systems, as well as associated policies and procedures by which personnel are granted access.

Protect SBU data, including PII, contained on IRS IT Systems and other forms of portable media from risk of disclosure or compromise; and

Minimize the threat of viruses from portable mass storage devices (including, but not limited to, flash disks, pen drives, key drives, and thumb drives), ensuring that these devices have no additional software or firmware beyond storage management and encryption. Also, never knowingly circumvent anti-virus safeguards.

Refer to IRM 10.8.1 for additional requirements.

DBA’s system administrator accounts with limited privileges shall be monitored and audited in accordance with IRM 10.8.1. The implementing organization is required to coordinate this activity with the ACIO Cybersecurity.

Establish security for database objects within the database and for the DBMS according to IRS security policies;

Support disaster/recovery planning, documentation and implementation efforts for the database(s);

Establish database points of consistency;

Coordinate with the SA to integrate database backups into the system related backup and recovery, including creating the backups if necessary;

Periodically test backup copies of the databases;

Recover the database to a current or previous state, if necessary;

Recover individual objects (e.g., data rows) to a current or previous state;

Identify database requirements of system resources;

Provide network requirements for the database to the organizations responsible for designing and implementing network services;

Manage the database configuration (e.g., architecture, internal settings) according to the SA&A operating system security configuration;

Support Security Assessments and Authorization efforts;

Monitor/manage database performance and capacity;

Monitor user activities where appropriate; and

Enable and configure audit logging on all IRS systems in accordance with IRM 10.8.1, and all other applicable configuration IRMs.

The keying material that needs to be saved for a given application;

How and where the keying material would be saved;

Who shall be responsible for protecting the Key Recovery Information (KRI), whether it be an individual or an external organization;

Who is authorized to receive the KRI upon request and under what conditions;

What audit capabilities and procedures would be included in the Key Recovery System (KRS), including a policy which identifies the events to be audited;

How the KRS would deal with aged keying material or the destruction of the keying material;

Who would be notified when keying material is recovered and under what conditions; and

The procedures that need to be followed when the KRS or some portion of the data within the KRS is compromised.

Configure network device parameters within the documented security standards, using the applicable IRMs, policies and system life cycle documentation;

Ensure the proper installation, testing, protection and use of network device software, including installing network software fixes and upgrades;

Maintain the configuration of wireless networks or network devices under his/her control in accordance with the requirements of IRM 10.8.55, Information Technology (IT) Security Network Security Policy;

Enable and configure audit logging on all IRS systems in accordance with IRM 10.8.1, and all other applicable configuration IRMs;

Maintain current documentation that properly defines the hardware and software configuration of the network devices and connections for which they are responsible;

Ensure inventories are accurately maintained;

Recommend and implement processes, changes and improvements to programs, procedures and network devices;

Monitor network performance; performing network diagnostics; analyzing network traffic patterns; and

Support disaster recovery planning, documentation, and implementation efforts for the network.

Develop application programs in accordance with established organizational policies and procedures;

Develop application programs in accordance with IRM 10.8.1 and IRM 10.8.6;

Adhere to IRS CM practices and the ELC requirements; and

Create installation scripts, processes, and instructions for production organizations to utilize. The developer shall incorporate feedback mechanisms into the installation processes as needed.

Development of Web sites and applications, including creating/manipulating/implementing graphic images and formulating documentation for Web sites and Web applications in accordance with IRM 10.8.1; and

Formulating specification requirements, producing level of effort estimates, providing informational support to security certifications, and performing Web server and Web application server project planning, scheduling, and testing.

Refer to IRM 10.8.22 for additional requirements.

Ensure the site contingency plans remain up-to-date in response to new security requirements or changes in the IRS IT architecture;

Conduct and support all security reviews of IRS systems and networks;

Provide or recommend security measures and countermeasures based on the security reviews and security policies;

Upon management request, review individual user's access verifying it is the least privilege necessary to perform his/her job;

Inspect and monitor user files, as directed by management;

Conduct security audits, verifications and acceptance checks, while maintaining documentation on the results;

Promote security awareness and compliance;

Report security incidents including those discovered while reviewing audit logs/trails; and

Assist with developing a deviation request, such as interpreting policy to determine if a deviation is required, assisting with the risk assessment and possible mitigations.

Ensure integrity, confidentiality and availability of information and resources;

Detect inappropriate user and system actions that could be construed as security incidents;

Investigate possible security incidents; and

Monitor user or system activities where appropriate.

Be familiar with the requirements and procedures specified in IRM 10.8.1;

Notify their management of any implementation discrepancies between the requirements of IRM 10.8.1 and the actual audit logging status of systems that the SecSpecs support; and

Follow any applicable organizational-level incident reporting procedures (such as contacting management, system administrators, or the Computer Security Incident Response Center) in the event that evidence of suspicious activity is discovered in the course of reviewing security audit log information.

Refer to IRM 10.8.1 for additional requirements.

Obtaining database security technical training necessary to implement the requirements of this IRM. The training shall cover the security features specific to the DBMS products the individuals are required to support;

Ensuring that the requirements of IRM 10.8.1 and IRM 10.8.21 are met;

Ensuring that DBAs, SAs, and others having daily operational responsibilities for IRS databases comply with the security requirements of IRM 10.8.21. In general, the SecSpec is not expected to personally implement the requirements, but rather ensure that others do so; and

Reporting IRM non-compliance issues initially to DBAs and SAs for resolution, and escalate non-compliance reporting to IRS management officials (such as the ISSO and Information System Owner) as necessary to bring systems into compliance with IRM 10.8.21.

Refer to IRM 10.8.21 for additional requirements.

Reviewing all activity of administrators and those responsible for administration of IT equipment;

Ensuring that SAs and others having daily operational responsibilities for IRS Linux/Unix servers and workstations comply with the security requirements of this IRM. The SecSpec is not expected to personally implement the requirements but shall ensure that others do so;

Reporting Windows IRM non-compliance issues initially to Information System Owner and SAs for resolution, and escalate non-compliance reporting to IRS management officials as necessary to bring systems into compliance with IRM 10.8.15; and

Not have operating System Administrator privileges.

Refer to IRM 10.8.15 for additional requirements.

Reviewing all activity of administrators and responsible for administration of IT equipment;

Ensuring that SAs and others having daily operational responsibilities for IRS Windows servers and workstations comply with the security requirements of this IRM. The SecSpec is not expected to personally implement the requirements but shall ensure that others do so;

Reporting Windows IRM non-compliance issues initially to Information System Owner and SAs for resolution, and escalate non-compliance reporting to IRS management officials as necessary to bring systems into compliance with IRM 10.8.20; and

Not have operating System Administrator privileges.

Refer to IRM 10.8.20 for additional requirements.

Ensuring that the requirements of IRM 10.8.22 are met;

Ensuring that SAs and others having daily operational responsibilities for IRS Web servers and Web application servers comply with the security requirements of IRM 10.8.22; and

Reporting IRM non-compliance issues initially to Information System Owner and SAs for resolution, and escalate non-compliance reporting to IRS management officials as necessary to bring systems into compliance with IRM 10.8.22.

Refer to IRM 10.8.22 for additional requirements.

Add, remove, maintain system users and configure their access controls to provide the users necessary access with least privilege, as defined for each user in the access control system (e.g., BEARS);

Provide lists of system users for systems under his/her control and providing the lists to the appropriate users' managers and appropriate SecSpecs for review, update and certification;

Configure system parameters within the documented security standards, using the applicable IRMs and system life cycle documentation;

Maintain current documentation that properly defines the technical hardware and software configuration of system and network connections for systems they are responsible for;

Ensure the proper installation, testing, protection, and use of system and application software;

Install and manage application server software including development tools and libraries, software compilers, code builds, and middleware interfaces between servers and application servers and back-end storage media in accordance with IRM 10.8.6;

Install and manage servers and workstation software in accordance with the applicable IRM for the OS in use;

Start up and shut down the system;

Perform regular backups and recovery tests and other associated contingency planning responsibilities for systems for which they are responsible;

Enable, configure, and archive audit logs/trails and system logs for review by the SecSpecs for all IRS systems in accordance with IRM 10.8.1, and all other applicable configuration IRMs;

Monitor system/user access for performance and security concerns;

Establish conditions on the system so that other operational entities can perform application management activities; and

Run various utilities and tools in support of the SecSpecs.

Safeguard equipment, data, and magnetic media during day-to-day performance of their duties: and

Be able to perform SA duties delegated them from the SA with associated least privilege permissions to perform those functions.

The IDRS Security Account Administrator performs the user and unit account administration tasks previously performed by the IDRS Security Officer.

The IDRS Security Analyst performs the policy support and oversight tasks previously performed by the IDRS Security Officer.

The IDRS Security Account Administrator performs the user and unit account administration tasks previously performed by the IDRS Security Officer.

The IDRS Security Analyst performs the policy support and oversight tasks previously performed by the IDRS Security Officer.

Have a full analytical and operational knowledge of specific software applications in order to resolve systemic & procedural problems and user errors thereby enabling the user to perform all tasks related to their jobs;

Have a working knowledge of operating systems, protocols, and equipment used in business customer organizations;

Have a working knowledge of methods and practices for troubleshooting, recovering, modifying, and improving application files;

Utilize extensive problem solving skills and limited elevated permissions in order to diagnose and troubleshoot application problems in the performance of customer support;

Have a working knowledge of all BOD processes including field, support functions and the Campuses;

Act as a liaison between the Area/Territory Offices, Campus, and National Office;

Provide both oral and written communication to all users’ levels (including Area Managers, Territory Managers, Group Managers, etc.);

Coordinate activities relating to the security posture of the application with responsible business units and IRS Information Technology (UNS, EOPS, AD) staff;

Forward problem descriptions to the appropriate personnel as these individuals are often the first to encounter application problems;

Coordinate reporting within the Business Unit to ensure workstations are in compliance for consistency purposes;

Ability to perform in an instructor capacity by conducting training and security awareness programs;

Educate & communicate to end users security awareness and practices in the context of performing these and other tasks;

Analyze and evaluate the effectiveness of system operations and make recommendations to correct deficiencies. Develops plans, goals, & objectives for long-range implementation and administration of program activity;

Ensure adequate physical security controls are implemented at the workstation level;

Provide technical direction to users who ensure the confidentiality, integrity, and availability of the tax systems;

Consult with users to ensure they have applied patches and hot fixes as directed following configuration management policies and procedures in compliance with the IRM for purposes of application support;

Escalate IT security matters to the respective party(s) as defined in local guidance; and

General knowledge of Disaster Recovery/Contingency Planning terminology and concepts.

Perform analytical studies affecting agency program operations;

Analyze and evaluate the effectiveness of program operations and make recommendations to correct deficiencies; and

Develop plans, goals, & objectives for long-range implementation and administration of program activity.

Review and approval of products to ensure they incorporate and meet IRS security requirements; and

Planning, documentation and integration of security into a system’s lifecycle from its initiation to its disposal phases.

Refer to IRM 10.8.1 (e.g., SA-11 Developer Security Testing and Evaluation) for additional security control assessments requirements.

Review, develop, promulgate, implement, and monitor the organization’s Physical Security Programs, for the protection of employees, equipment and property at all IRS facilities; and

Review organizational implementation and monitoring of access controls (i.e., authorization, access, visitor control, transmission medium, display medium, logging) to ensure they are in accordance with NIST, Treasury and IRS Physical Security standards and guidance.

Act as the primary point of contact for addressing IRS CIP issues with Treasury;

Participate in CIP Assessments and critical infrastructure for the IRS;

Maintain a prioritized list of critical infrastructure for the IRS;

Participate in all CIP Working Group meetings;

Provide coordination and collaboration among stakeholders on all IRS Cyber CIP activities; and

Determine the IRS Cyber Security Program status relative to the Plan’s objectives.

Develop, publish, and disseminate security policy;

Develop security controls for systems and applications;

Conduct annual testing of the systems and applications;

Test and validate the effectiveness of corrective actions;

Ensure ISCP and DR requirements are addressed for all applications and systems owned by IRS Information Technology Cybersecurity organization;

Implement corrective actions and validate fixes to mitigate vulnerabilities assigned to IRS Information Technology Cybersecurity;

Create and implement configuration management plans that control changes to systems and applications during development; and

Track security flaws, require authorization of changes, and provide documentation of the configuration management plan and its implementation.

Jointly develop the detailed content of each DR plan to include recovery of the system, the application, and the associated data, including all platforms applicable to the system/application;

Ensure requirements, priorities, recovery times, and costs of each DR plan are appropriate and achievable;

Support the exercise of the ISCP;

Ensure maintenance and update to the content of the DR plans by BU;

Support procurement activities to enhance DR capabilities to meet stated business objectives;

Ensure DR equipment located at recovery locations for the business units are maintained;

Ensure establishment of DR location(s) based on FISMA, NIST, and IRS DR policy and requirements;

Ensure offsite storage of data needed for recovery and ongoing backup of data;

Establish a schedule and notify IRS Information Technology Cybersecurity and the impacted BU of the schedule for coordinating ISCP/DR exercises and tests throughout the year;

Annually test each major system and establish DR testing priorities; and

Work with business units and IRS Information Technology Cybersecurity organization to resolve (if possible) issues identified during DR testing or document reasons/risk/impact.

Refer to IRM 10.8.60 for additional requirements.

Develop security controls for systems and applications;

Maintain and disseminate IRM 10.8.1;

Establish sufficient controls to ensure equipment is used appropriately; and

Ensure evidence is preserved for potential prosecution in lieu of immediate eradication; detailed instructions from CSIRC (or possibly TIGTA) shall be given to SAs, NAs, and other key personnel on how to preserve the evidence.

Refer to IRM 10.8.1 for additional requirements.

IRS Information Technology organization shall comply with their internal configuration management requirements.

IRS Information Technology organization shall perform containment activities.

Refer to IRM 10.8.54 for additional requirements.

Implementing CSIRC-approved Firewall Change Requests (FCRs);

Troubleshooting access problems;

Applying security patches and software updates;

Refreshing hardware; and

Securing maintenance contracts.

Be responsible for notifications and routing of information to the appropriate organizational POCs;

Notify CSIRC of any Knowledge Incident/Problem Service Asset Management (KISAM) ticket needing CSIRC’s attention;

Notify CSIRC for a user’s problem that originated with the Enterprise Service Desk; and

Report suspicious activity or incidents.

Provide timely technical assistance to operators of agency information systems regarding security incidents, including guidance on detecting and handling information security incidents;

Compile and analyze information about incidents that threaten information security;

Inform operators of agency information systems about current and potential information security threats, and vulnerabilities; and

Consult with the NIST, agencies or offices operating or exercising control of national security systems (including the National Security Agency), and such other agencies or offices in accordance with law and as directed by the President regarding information security incidents and related matters.

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Serve as primary coordination point for IR within the IRS;
i. It is crucial at the initial analysis stage for the CSIRC to identify whether the incident involves PII, including paper or oral disclosures (e.g., unauthorized disclosures to individuals who lack a need to know).

Oversee IR activities at the IRS level;

Serve as the liaison to the TSSSOC for all communications and follow up activities in response to an incident;

Ensure compliance with the Treasury Incident Response Plan policy; and

Report to TSSSOC in accordance with the Incident Response Plan section 4.2.3 Reporting and Escalation reporting requirements.

See Exhibit 10.8.2-2, Incident, Breach, and Event Definitions for Treasury definitions of Incidents and breaches.

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Refer to IRM 10.8.55 for additional requirements.

Establish and manage the IRS computer security incident handling capability;

Establish and maintain the policies for the IRS security incident handling capability;

Have four basic functions defining the Incident Management Lifecycle:
•Prevention
•Detection
•Response
•Reporting

Track and document information system security incidents on an ongoing basis;

Actively and continuously monitor IT resources, to include but not limited to firewalls, wireless, network-based and host-based Intrusion Detection Systems (IDSs) and event records, watching for suspicious cyber activities (termed, "suspicious activities," within IRM 10.8.1);

Conduct offline/passive monitoring of logs from IDSs, firewalls, Web servers, and critical hosts, watching for possible security incidents;

Inform TIGTA of suspected criminal activities, following established procedures in the MOU with TIGTA;

Perform routine vulnerability assessments (announced and unannounced;

Serve as front line/1st tier support for security alerts;

Perform initial analyses to determine validity, applicability, impact, and risks from potential security incidents;

Record all detected intrusion attempts and report such events;

Ensure that forensic evidence is properly collected and retained when investigating computer and network security incidents;

Promptly report incident information to appropriate authorities;

Maintain an Incident Handling Contact List of personnel that are involved in security incident handling activities. The list shall include the contacts' various pager and phone numbers so they can be reached in the event of a security incident;

Employ automated mechanisms to assist in the tracking of security incidents and in the collection and analysis of incident information;

Maintain all incident reports in an incident database (For electronic reporting, the original messages will be retained. For telephonic reporting, the analyst who answered the phone will prepare a summary and enter it into the database. For each incident, the database record will include the date and time the report was received, the person who submitted the report, the handling analyst, and the original message or a summary.);

Develop a plan to acquire the data used for analysis;

Create a plan (i.e., Data Acquisition Plan) that prioritizes the sources, establishing the order in which the data should be acquired;

Respond to Government Forum of Incident Response Teams (GFIRST) surveys that are of an incidental or routine administrative nature;

Not respond to GFIRST surveys inquiring as to the status of Treasury systems, whether certain remediation actions have taken place, future security budget plans, and the like;

Participate in an MOA/MOU with the Situational Awareness Management Center (SAMC); and

Establish an MOA/MOU with TIGTA to: establish formal custody transfer procedures for forensic evidence; and establish reporting procedures for incidents.

Refer to IRM 10.8.1 for additional requirements.

Establish and manage the IRS minimum firewall administration requirements;

Oversee and approve all rule sets for the IRS Network perimeter firewall environments; and

Review and concur with IRS Information Technology organization DMZ efforts.

Refer to IRM 10.8.54 for additional requirements.

Process physical security incidents; and

Establish a MOA/MOU with the CSIRC to establish notification procedures for when either organization discovers an incident affects the other; ensure information is recorded in the incident database for both incidents; and ensure shared staff meets the requirements of each organization.

Refer to IRM 10.8.60 for additional requirements.

Facilitate the identification and distribution of patches in accordance with NIST SP 800-40 Rev 3 Creating a Patch and Vulnerability Management Program;

Inventory the organization’s IT resources to determine which hardware equipment, operating systems, and software applications are used within the organization;

Monitor security sources for vulnerability announcements, patch and non-patch remediations, and emerging threats that correspond to the software within the PVG’s system inventory;

Prioritize the order in which the organization addresses remediating vulnerabilities;

Create a database of remediations that need to be applied organization-wide;

Conduct testing of patches and non-patch remediations on IT devices that use standardized configurations;

Oversee vulnerability remediation;

Distribute vulnerability and remediation information to local administrators;

Perform automated deployment of patches to IT devices using enterprise patch management tools;

Configure automatic update of applications whenever possible and appropriate;

Verify vulnerability remediation through network and host vulnerability scanning; and

Train administrators, who apply vulnerability remediations, how to apply them appropriately.

Refer to IRM 10.8.50 for additional requirements.