Part 3. Submission Processing

Chapter 13. Campus Document Services

Section 62. Media Transport and Control

3.13.62 Media Transport and Control

Manual Transmittal

November 22, 2024

Purpose

(1) This transmits revised IRM 3.13.62, Campus Document Services Media Transport and Control.

Material Changes

(1) Exhibit 3.13.62-1 - Added additional Terms and Acronyms.

(2) Exhibit 3.13.62-53 - Removed CP14A, CP14B and CP14 and added CP14IA undeliverable notices. - IPU 24U0072 issued 01-10-2024.

(3) Exhibit 3.13.62-53 - Changed the mailing address for CP2100 and CP2100A to Cincinnati Service Center Stop 8152G effective 1-01-2025.

(4) Exhibit 3.13.62-53 - Added Letter 4281C send to ICT.

(5) Minor editorial changes have been made throughout this IRM (e.g., spelling, punctuation, formatting, etc.). This includes updates to organizational title Wage and Investment (W&I) to Taxpayer Services (TS) where applicable.

Effect on Other Documents

IRM 3.13.62, Campus Document Services - Media Transport and Control, dated November 14, 2023 (effective January 1, 2024) is superseded. The following IPU 24U0072 was issued 01-10-2024.

Audience

Submission Processing and Accounts Management staff including clerks, tax examiners, Customer Service Representatives and managers.

Effective Date

(01-01-2025)

James L. Fish
Director, Submission Processing
Customer Account Services
Taxpayer Services Division

3.13.62.1 (01-01-2018)

Program Scope and Objectives

  1. Purpose: This IRM provides mail distribution instructions for IRS campuses, Computer Services, Correspondence Production Services, Machine Services and Shipping functions including instructions for mail outs of publications and returns and manual preparation of non-machinable items.

  2. Audience: The primary users are Submission Processing and Accounts Management staff including clerks, tax examiners, Customer Service Representatives and managers.

  3. Policy Owner: Submission Processing, Return Processing Branch, Mail Management / Data Conversion Section.

  4. Program Owner: Return Processing Branch, Mail Management / Data Conversion Section (an organization within Submission Processing).

  5. Primary Stakeholder: Taxpayer Services due to recent change from Wage and Investment (W&I) to Taxpayer Services (TS).

3.13.62.1.1 (01-01-2018)

Background

  1. Media Transport and Control is the distribution of letters, registers, notices, transcripts, listings and forms within the Submission Processing Centers, IRS campuses, Headquarters (HQ), area offices, other agencies and taxpayers.

3.13.62.1.2 (10-18-2019)

Authority

  1. The following provides authority for the instructions in this IRM to be performed in support of completing compliance functions to make credits or refunds of any internal revenue tax, processing of non-revenue forms, and administrative support forms.

    1. IRM deviations must be submitted in writing following instructions from IRM 1.11.2, Internal Revenue Manual (IRM) Process, IRM Standards and elevated through the appropriate channels for executive approval.

    • Code subsections which provide the IRS with the authority to issue levies.

    • Congressional Acts which outline additional authorities and responsibilities like the Travel and Transportation Reform Act of 1998 or the Tax Reform Act of 1986.

3.13.62.1.3 (01-01-2018)

Roles and Responsibilities

  1. The Operations Manager secures, assigns and provides training for the staff needed to perform the task required throughout this instruction.

  2. The Planning and Analysis Staff provides feedback and support to local management to achieve and effectively monitor scheduled goal.

  3. The team manager assigns, monitors and controls the workflow to accomplish timely completion of the tasks required throughout this IRM.

3.13.62.1.4 (01-01-2018)

Program Management and Review

  1. Program Reports: The program reports provided by Monitoring is to ensure program goals are met. These reports will be utilized to report and monitor daily and weekly status of the program to completeness.

  2. Program Effectiveness: Local Management conducts quality reviews and takes and monitors corrective action to ensure quality products are released to the next function.

3.13.62.1.5 (01-01-2018)

Program Controls

  1. Review the processes included in this manual annually to ensure accuracy and promote consistent tax administration. This may be included under responsibilities for a manager.

3.13.62.1.6 (01-01-2018)

Terms and Acronyms

  1. See Exhibit 3.13.62-1 for commonly used terms throughout this IRM.

3.13.62.1.7 (01-01-2025)

Related Resources

  1. IRM 3.10.72, Campus Mail and Work Control - Receiving, Extracting and Sorting.

  2. IRM 3.10.73, Campus Mail and Work Control - Batching and Numbering.

  3. IRM 10.5.1, Privacy and Information Protection, Privacy Policy.

  4. IRM 25.13.1, Taxpayer Correspondence Services.

  5. IRM deviations must be submitted in writing following instructions from IRM 1.11.2.2, Internal Management Document System - Internal Revenue Manual (IRM) Standards and elevates through appropriate channels for executive approval.

3.13.62.2 (01-01-2016)

Media Transport and Control

  1. This subsection defines Media Transport and Control and provides Distribution instructions for Submission Processing Centers, Internal Revenue Service (IRS) campuses, Computer Services, Correspondence Production Services, Machine Services and Shipping functions; instructions for mail outs of publications and returns; and instructions for manual preparation of non-machinable items.

3.13.62.3 (01-01-2015)

Machine Processing Guide

  1. Requirements for sorting, decollating, trimming, bursting, folding, inserting, labeling and mailing.

3.13.62.3.1 (01-01-2015)

Labeling

  1. Set up labeling machine; make adjustments for continuous multiple width labels.

    1. Affix labels (per your local postal procedures).

    2. Affix labels with proper placement on all items being labeled.

    3. Examine labeling process frequently to ensure a quality product.

3.13.62.3.2 (01-01-2015)

Folding

  1. Set folder to fold forms in one pass through the machine.

    1. Ensure that the name and address shows through a window envelope.

    2. Fold notice to fit tight in the envelope.

3.13.62.3.3 (01-01-2015)

Inserting

  1. Set up inserter. Make adjustments for forms and other inserts (stuffers) as required.

3.13.62.3.4 (01-01-2015)

Bursting

  1. Set up burster. Make adjustments for continuous forms. Keep forms in established sequence.

3.13.62.3.5 (01-01-2015)

Decollating

  1. Set up decollator. Make adjustments for separating continuous forms. Keep forms in established sequence.

    Note:

    Leave the pinfeed on the side of the notice where the name and address appear when bursting and decollating. This will lessen the amount of notice shifting in the envelope.

3.13.62.3.6 (01-01-2015)

Visual Quality Review of Printed Notices

  1. Pull a random sample of five (from every 100) pieces of correspondence to ensure it properly fits in the envelope. If the correspondence is multiple pages, ensure that each page represents the same taxpayer identifying number. If multiple taxpayer information is identified in the same envelope, take steps to resolve mismatches before continuing your mail out.

  2. Ensure all incoming products are reconciled to match the outgoing finished product. For example, if you receive 100 letters to be mailed after the stuffing and sealing operation is finished, you must have a total count of 100 for mailing. If there is a discrepancy in reconciliation, steps must be taken to resolve the mismatches before continuing your mail out. If the product you are mailing has equal pages for each taxpayer, the operator must check the weight of the envelopes to determine if an envelope was double stuffed. If the operator cannot identify the problem, contact the originating area to determine if notices were added or deleted to listings without proper annotation.

3.13.62.4 (01-01-2015)

Restricted Items and Security Review Log

  1. The following items are generally prohibited from the secure Restricted Area within Receipt and Control. There are some exceptions if they are related to a medical condition or a religious practice:

    • Backpacks

    • Books

    • Briefcases

    • Bulky Outerwear

    • CD or Tape Cases

    • Fanny Packs

    • Hats

    • Lunch Bags

    • Purses

    • Shopping Bags

    • Shoulder Totes

    • Sports Bags

    • Newspapers, magazines and similar type items

      Note:

      Employees can keep personal items at their desks, eat at their desks (If a past practice has been established), and carry small items on their person in and out of the secure area as long as such items are displayed in clear plastic bags.

  2. First line managers or a designated representative will conduct at a minimum one monthly random review of each employee in Receipt and Control to ensure compliance with all security policies as they relate to personal belongings described above in the secure area.

3.13.62.5 (01-01-2015)

Multifunctional Document Handling System (MDHS)

  1. The Multifunctional Document Handling System (MDHS) is the principal machine used by Machine Services Units (MSU) to prepare Notices/Computer Paragraphs (CPs) for mail out. Use MDHS, whenever possible, to process all mailings.

  2. The Machine Services Manager weighs each required insert, mailer, and return envelope for each Job Number and programming the MDHS computer with the correct weights.

  3. MSU will provide weight to Service Center Mail Sorters prior to turning the mail over for presort.

3.13.62.6 (01-01-2015)

Mail Processing Equipment Operator (MPEO)

  1. The Mail Processing Equipment Operator (MPEO) receives Notices/CPs for processing through normal local procedures and identifies the work for Automated set up by Job Number.

  2. The MPEO will maintain the mail in separate weight categories, and in those cases where required by local procedures, maintain separation by Notice/CP and/or Job Number.

3.13.62.6.1 (01-01-2016)

MPEO Responsibilities

  1. The MPEO handles the following activities:

    • Producing an Audit Trail Report that accurately reflects set up time, idle time, break and lunch time, fault, and service time.

    • Ensuring the accuracy of mail separation by weight.

      Note:

      This requirement is necessary to certify to the United States Postal Service (USPS) that the mail, which may later be commingled by the Service Center Mail Sorters during the presort operation, has been correctly sorted and counted by weight.

3.13.62.6.1.1 (03-02-2022)
Sorting Undeliverable Mail

  1. These are mail items that have been mailed to the taxpayer and are being returned to the IRS because they could not be delivered for various reasons.

  2. Attach envelopes to the back left corner of returns or documents with the address and postmark/Private Delivery Service (PDS) label facing outward.

  3. This mail usually has a yellow label on them from the USPS or some sort of rubber stamp from the USPS. They can also have a handwritten message on the envelope indicating it could not be delivered.

  4. Undeliverable mail can also be returned by one of the Centralized Print Sites (CPS) because it either has a "Bad Address" (i.e., does not meet the USPS standards as a valid address) or it has a "campus address" .

  5. "UD" or "UNDELS" (undeliverable mail) is generally large volume but is not priority work. In some cases, it can be held for processing later.

  6. Run the mail through the slicing machine to open the mail and load into trays, approximately 150 per tray. Tag each tray as "UD" , "UNDELS" or some indication of "undeliverable" , current date, and the volume. Place tray on mail rack. When the undeliverables are done, fill out a VOLUME sheet listing each tray type and volume on the rack. Attach the volume sheet to the rack, then send the container to the Extracting area, or they can be extracted in the Mail Sorters area, since no received date is required.

  7. Extract undeliverable mail from the envelope, unless a local agreement is in place or the notice is to be destroyed. Let the Mail Sorters machine sort by Code Format Number (CFN) and keep each CFN pocket of mail together when you remove from each pocket. Route by the CFN (if unique to one organization), CP number, or Integrated Data Retrieval System (IDRS) number (printed in the top right-hand corner of the notice). It is not necessary to stamp a Received Date on undeliverable mail. See Exhibit 3.13.62-53, CP Notice Distribution and Mailing Guide, for action to take on all undeliverable CP notices. Some notices are not required to be routed and can be destroyed by Receipt and Control as classified waste. Classified waste is documentation containing taxpayer entity or account information that is not part of the case and is not needed for audit trail purposes. Refer to IRM 21.5.1 General Adjustments, for guidance on handling classified waste to prevent inadvertent/unlawful destruction of records.

  8. When routing mail to another function, keep the Incoming responses separate from the undeliverable mail and identify as "UD" .

  9. If the Print Site returns letters/notices because they have a "Campus Address" or a "Bad Address " (inconsistent with USPS address standards, FINALIST), please route per the table listed below:

    Notices/Correspondex Letters without mailing addresses or with bad addresses (not accepted by USPS) will be returned to the service center of origin as soon as possible via overnight mail.
    AUSPC Internal Revenue Service
    Attn: R & C STOP 6052 AUSC
    3651 S. IH 35
    Austin, Texas 78741-0001
    KCSC Internal Revenue Service
    Attn: Mail Sorters Stop 6054
    333 W. Pershing Rd
    Kansas City, MO 64108
    ACS Unaddressed Notices:
    Notices without addresses/campus addresses will be returned to the ACS area listed below.
    CSC IRS
    ACS Support
    201 Rivercenter Blvd
    Florence, Ky 41042
    FSC IRS
    ACS Support Stop 76
    3211 S Northpointe Dr.
    Fresno, CA 93779
    KCSC IRS
    ACS Support Stop 5050 Brian Korb
    333 W. Pershing Rd
    Kansas City, MO 64108-4302
    PSC IRS
    ACS Support M/S 4-Q26.132
    2970 Market St
    Philadelphia, PA 19104

    Reminder:

    Sort the mail into bundles separate from regular undeliverable mail. Identify the mail on a routing slip as either Bad Address or "Campus Address."

  10. CP 71, CP 71A, CP 71C, CP 71D, and CP 160 only - If returned as undeliverable, destroy it.

    Exception:

    If there is a USPS yellow sticker address change or handwrittenaddress change on the envelope, route to Collections Address Research (ADR). If there is any type of "protest statement" written or attached to any envelope that was "refused" , do not destroy. Route it to Collections for them to determine if it needs to be routed to the Frivolous Filer unit.

  11. The following undeliverable CP, 2797CG, and Automated Collection System (ACS) "LT" letters will be forwarded to ADR in Compliance Services Collection Operations (CSCO). Keep the undeliverables sorted separately from the responses when routing to Collection. Identify the group as "UD" .

    If CP or CG or LT is: Then Route to:
    CP 59

    1. If the notice date is over 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – DESTROY.

    2. If the notice date is within 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – Forward to CSCO.

    3. All notices with an indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer –Forward to CSCO.

    Note:

    Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices.
    CP 259 Same instructions as above
    CP 501 Same instructions as above
    CP 503 Same instructions as above
    CP 515 Same instructions as above
    CP 516 Same instructions as above
    CP 518 Same instructions as above
    CP 521 Same instructions as above
    CP 522 Same instructions as above
    CP 601 Same instructions as above
    CP 603 Same instructions as above
    CP 615 Same instructions as above
    CP 616 Same instructions as above
    CP 618 Same instructions as above
    CP 621 Same instructions as above
    CP 622 Same instructions as above
    2797CG ADR
    ACS "LT" letters (except LT-11) ADR
    Letter 11 ACS Support

  12. When the Mail Sorters machine cannot sort the undeliverable mail by the CFN, use the chart below, your routing guide, or Exhibit 3.13.62-53, CP Notice and C-Letter Distribution and Mailing Guides, to determine routing or the originator.

    ITEM DESTINATION
    Automated Underreporter (AUR) Correspondence AUR Branch
    Items with yellow tag address correction Originator (Including "refused" and "unclaimed" CP 504, CP 523, CP 604, and CP 623)
    Computer Paragraphs (CPs) See Exhibit 3.13.62-53.

  13. Route any undeliverable Letter 4445C to Andover. Use either of the following addresses, depending on the carrier:

    For a PDS, use:
    IRS
    Stop 604
    310 Lowell St.
    Andover, MA 01810-4500
    For the USPS, use:
    Internal Revenue Service
    P. O. Box 9039
    Andover, MA 01810-0939

  14. Undeliverable volumes from the USPS must be reported using Unit Production (UPC card) under OFP code 31-140-00800.

3.13.62.6.1.1.1 (01-01-2015)
Undeliverable Bulk Rate or Standard Mail Kansas City Submission Processing Center and Ogden Submission Processing Center (KCSPC and OSPC Only)

  1. Undeliverable standard or bulk rate mail (formerly known as third class mail, which is normally tax packages) is returned to one of two sites listed below with the following return address on the package:

    SITE RETURN ADDRESS
    IMF - Kansas City P.O. Box 218499
    Kansas City, MO 64121-8499
    BMF - Ogden Ogden, UT 84201

  2. Destroy all undeliverable standard mail, generally tax packages as classified waste. Recycling this material is acceptable if all taxpayer specific information is removed.

  3. Since taxpayers could possibly use the address listed on a tax package mailed to them to correspond with the IRS, do not automatically destroy all items received from the specific Post Office Box in Kansas City or unique Zip Code in Ogden. If any correspondence addressed to one of these addresses is found mixed in with the tax packages, pull it out. Extract, sort, and route appropriately using Exhibit 3.13.62-53, CP Notice and C-Letter Distribution and Mailing Guides.

3.13.62.7 (01-01-2016)

Mail out Processing Procedures

  1. Use the most current Domestic Mail Manual when boxing or bundling, tying, sacking and mailing.

  2. For Forms mailed to Puerto Rico and Virgin Islands from IRM 3.13.62, Media Transport and Control, sort, tie and insert envelopes in accordance with instructions provided by Regional Postal Service Representatives. These bags will then be placed in Air Freight Containers and shipped via Air Freight or Air Freight Forwarder to General Post Office, 585 Ave FD Roosevelt, San Juan, PR 00936.

    Note:

    Contact Headquarters, HQ:F:P, Traffic Management Unit on any problems with the above.

  3. Forms mailed internationally will adhere to the International Mail Manual.

  4. Effective January 26, 2015, the Unites States Postal Service (USPS) requires all parcels and packages to have a barcode (USPS Label 400). The following parcels and packages require the Label 400:

    • Priority Mail

    • Priority Mail Express

    • First Class Mail Package Services

    • Parcel Select

    • Parcel Select Lightweight

    • Any manila envelope (flats) that weighs 13 ounces or more.

    Exception:

    Regular envelopes, certified mail, and flats not weighing 13 ounces or more do not require the Label 400. Current certified mail labels are still being accepted by the USPS. New revised certified mail labels with the bar code imbedded will be sent out prior to January 26, 2015.

  5. Assigned mail room personnel must order the Label 400 from USPS. Order the Label 400 by calling the USPS at 800-222-1811. It will take 7 to 10 days to receive the labels.

3.13.62.7.1 (03-09-2017)

Shipping Procedures (Other than to a Corresponding Campus)

  1. All campus mail rooms have designated baskets/buckets set up for sites that they mail to daily. If you are mailing to one of these sites, you simply need to enclose your document in an envelope with the function/mail stop indicated on the outside envelope with the Form 3210, Document Transmittal and document enclosed.

  2. If you are mailing “single” documents (i.e., not an entire box full of documents or a small shipment), prepare a Form 9814, Request for Mail/Shipping Service, to attach to your submission before routing to your campus mail room. A Form 9814, Request for Mail/Shipping Service, must be accurately completed and submitted with the mail piece by the Sender. Mail room staff may reject the mail piece if the Form 9814 is not submitted or accurately completed, does not provide justification for Air Delivery Service and/or does not contain an authorization name and signature.

    Note:

    A Form 3210 must accompany the Form 9814 or be placed inside the box when delivered to the mail room. Form 9814 is not a substitute for the Form 3210, even though it has the sender’s name on it. The tracking number will be identified on the Form 9814 and will be emailed to the Sender via UPS World Ship or Form returned to the sender with the tracking number attached. The Form 9814 must be archived for one year, per Document 12829- General Records Schedule (GRS) 5.5, Item 020 – Mail, printing and telecommunication services management records. Refer to IRM 10.5.1.6.9.3, Shipping through Private Delivery Carrier, and IRM 10.5.1.6.9.2, Mail through USPS, for proper data protection procedures when shipping PII.

  3. If you are mailing multiple documents (i.e., a box full of documents) to another IRS site, agency, or individual you must secure the proper shipping box, internal packaging (i.e., an envelope, a plastic bag, a small box) etc., and follow the shipping guidelines outlined in the Postal and Transport Policy website at http://publish.no.irs.gov/mailtran/pii.html. Seal the box when you route to shipping. Prepare a Form 9814 and attach to the box for shipping personnel to use to prepare the label.

    Note:

    Always follow the guidelines indicated on the Form 9814 and secure proper signature if Overnight delivery is necessary. Otherwise, it will be shipped UPS Ground, or the cheaper method. IRM 10.5.1.6.9.3, Shipping and IRM 10.5.1.6.9.2 - Mail

3.13.62.8 (08-28-2020)

Transmittal Procedures to Other Offices

  1. Receive items to be transmitted to other offices from areas authorized to initiate shipments.

  2. Transmit the registers and listings to the area offices in accordance with all other current procedures. Registers and listings shipped to area offices may either be microfilm tapes or hard copy printouts.

  3. If documents with multiple destinations within the Headquarters are shipped in the same container, be sure that the receiver's identification, (Office symbols and room number) are highlighted on each Document to ensure proper Distribution.

    Note:

    All Individual Master File (IMF) forms identified as international returns must be transshipped to the Austin Submission Processing Campus, 3651 Interregional Highway, Austin, TX. 73301–0002, within 24 hours of receipt. All Business Master File (BMF) Forms for Excise taxes, (e.g., Form 2290, Form 2290FR ,Form 2290SP, Form 720, etc.) and Estate and Gift Taxes (e.g., 706, 709, etc.) transship to the Internal Revenue Service Stop 5701G, 7940 Kentucky Dr Florence, KY 41042-0001 within 24 hours of receipt. All other BMF returns identified as International returns must be transshipped to Ogden Submission Processing Campus, 1973 N. Rulon White Blvd., Ogden, UT 84201–0005, within 24 hours of receipt.

  4. To avoid the risk of tampering and to reduce the opportunity for the disclosure of personally identifiable information (PII), IRS pipeline (unprocessed batch tax returns) work transported from one IRS location directly to another IRS location will be sent via courier in a secured truck.

    1. Submission Processing manager or designee will:

    • Have IRS personnel witness and ensure all work for transporting is loaded onto the truck.

    • Ensure that the truck door is secured with a numbered tie lock before leaving the originating area. Document the date, time, and tie lock number on the log sheet.

    • Ensure that the tie lock is still secured upon arrival at the receiving area. Document the date, time, and tie lock number on the log sheet.

    • The lock can then be removed, and SP will off load the work, taking it to its destination within the receiving area. The tie lock must be disposed of after it is removed, and it must only be used once.

    • Reconcile a sample of the documentation from the originating and receiving area at least once per month.

    Note:

    Any discrepancies with the transported work must be reported immediately to the Headquarters IRM analyst.

  5. An IRS manager or designee (one at the sending end and one at the receiving end) will conduct a review by observing the process at least once per month. The review needs to be documented, initialed and dated by the reviewer and kept on file for no less than one year. Any discrepancies identified during the review must be reported to the Headquarters IRM analyst within two business days after the review has been conducted.

    Note:

    Real Estate and Facilities Management (REFM) will be conducting random reviews to verify that the transportation truck vehicle cargo doors are locked prior to delivery and upon receipt of pipeline work from one facility to the other. This review is separate from the one conducted by Submission Processing manager or designee.

3.13.62.8.1 (01-01-2015)

Form 3210, Document Transmittal

  1. Form 3210 is a four-part general-purpose transmittal form used by all IRS functions.

  2. Preparation of a Form 3210, Document Transmittal is the responsibility of the office originating the document and making the determination that security handling is required. The mail manager in each Submission Processing Center (SPC) will ensure procedures are current as to the processing and control of all Form 3210s. Procedures will permit the originating office to obtain a block of numbers, prepare and number each form and place in an appropriate envelope. The mail manager will establish a centralized location for Form 3210 to be numbered and controlled. Each organization will prepare the Form 3210 and forward with the documents for numbering and dispatching.

  3. Put parts 1, 2 and 3 of Form 3210 in last pouch for each shipment.

  4. Seal each pouch using lead or plastic seals.

  5. File part 4 of Form 3210 (when acknowledged Form 3210 is received, replace file copy with acknowledged copy, then route file copy back to originator (if requested) or otherwise destroy file copy).

  6. Each sealed carton or package within a USPS mail pouch must bear an appropriate shipping label with complete address information.

  7. Pack documents for shipment in heavy cardboard boxes and place in mail pouches.

  8. Use Postal Service orange drawstring sacks if the standard Priority Mail postal tag (obtainable from the Postal Service) is attached.

  9. Use IRS orange mail sacks to consolidate mail between Submission Processing campuses and area offices.

  10. Complete address information is not required, and accountability is for the bag only as one priority mail item.

  11. Shipments must be reviewed and acknowledged within seven working days of receipt.

  12. Release pouches or sacks to the Postal Service.

  13. If a duplicate copy of Form 3210 is returned by an area office indicating missing items, follow up with the area office to assure that items are not lost (all Form 3210s must be acknowledged).

3.13.62.8.2 (04-02-2018)

Suspense Copies, Form 3210

  1. The originating office will maintain suspense copies of Form 3210s with instructions to the mail room for the acknowledgment copy to be returned.

  2. Place suspense copies of Form 3210s in a review file and check daily to verify the document has been received.

    Note:

    For additional information refer to the Report Losses, Thefts, or Disclosures page in the Privacy and Disclosure Virtual Library at: Report Losses, Thefts or Disclosures of Sensitive Data; Report Lost or Stolen IT Assets: Disclosure and Privacy Knowledge Base.

  3. The acknowledgement copies of all Form 3210s must be documented with the date received.

  4. The Submission Processing Center (SPC) must provide the acknowledgement copy (electronic copies are acceptable) of the Form 3210 within ten (10) business days. When missing acknowledgement copies of Form 3210 are identified, the manager or designee will follow up with the SPC within five (5) business days after the 10 days has expired. Employees must document the actions taken. The documentation must either be recorded on or attached to the originator's copy of Form 3210.

  5. Supervisors are responsible for conducting quarterly managerial reviews to ensure that procedures are being followed. Management may, at its discretion, conduct these managerial reviews at more frequent intervals.

3.13.62.8.2.1 (01-01-2017)
Acknowledging Field Office Documents on Form 3210

  1. Field offices include Form 3210 transmittal listing items in the package. The technician verifies and marks Form 3210 with a distinctive check mark ✓ adjacent to each item received on the transmittal.

  2. The technician will sign and date acknowledgment copy Form 3210 and must return it to the originator of Form 3210 within 10 business days.

  3. The campus manager directs that the current day's transmittals are separate from the previous days to ensure the earliest received dates are sent first.

  4. Supervisors are responsible for conducting quarterly managerial reviews to ensure that procedures are being followed. Management may, at its discretion, conduct these managerial reviews at more frequent intervals.

  5. Enterprise Electronic Fax (EEFax) will be the Servicewide standard for faxing by October 2017. For additional information refer to: http://mits.web.irs.gov/News/20120403HTLEEFAX.htm.

  6. Originators of packages are required to provide 2 copies of Form 3210 transmittals, one that will be used as an acknowledgement copy by the campus to return in the mail. If an acknowledgement copy is not provided, and you have to mail the transmittal, then photocopy the verified transmittal and mark Acknowledgement Copy, and return to the originator at the specific address listed on the transmittal.

3.13.62.8.3 (01-01-2015)

Magnetic Tape Shipments

  1. Address all magnetic tape shipments designated for the Data Center as follows:

    1. For other than postal service use: Detroit Computing Center, Internal Revenue Service, 985 Michigan Avenue, Detroit, MI 48226–1128 (This must also show the project code and be addressed to the attention of the Tape Library).

3.13.62.8.4 (03-02-2022)

Certified Mailing Procedures

  1. General certified mailing procedures (manually prepared shipping function):

    1. Receive certified/registered letters (non-automated) identified for certified or registered mailing from the originating campus function.

      Note:

      Any letters with a foreign address that are received for certified mailing must be sent via Registered Mail.

    2. Affix certified or registered mail sticker to the top center portion of the envelope. Prepare Postal Service Form 3811 indicating type of service and attach to the back of the envelope if a return receipt is requested.

    3. Maintain a mail log with date of mailing, taxpayer identifying number, name, address, city, state, zip code and certified or registered mail number. Ensure that the USPS acceptance employee date stamps and signs each page of the listings or logs to verify or hold as proof of mailing. Maintain these logs or listing in a secure cabinet.

    4. Seal envelopes and release to the USPS. An exact count of manually prepared certified and registered mail must be provided to the campus mail coordinator each week.

  2. Specific certified mailing procedures for C letters and other automated mailings were certified mail numbers are applied by the computer and a corresponding listing received from the originating function responsible for the mailing:

    1. Receive letters/notices from the originating function along with the corresponding listings. Use E-142 Mailer Envelope.

    2. Fold, insert, and seal letters/notices for mailing.

    3. Cross out any letters or notices from the listing that are not being mailed.

    4. Ensure that the USPS acceptance employee date stamps and signs each page of the listings and either store the listings in a locked cabinet or return the listing to the originating function.

  3. Specific mailing procedures for all Automated mailings or notices/letters mailed from the Certified Print Sites (CPS) sites:

    1. ACS LT11 (ACS), CP 77 (AKPFD), CP 90 (FPLP), CP 90C, CP 177 (AKPFD), CP 297, CP 297A, CP 297C (FPLP), CP 92, CP 242, (SITLP) are sent via USPS Bulk Proof of Delivery (BPOD) and sent from the Centralized Print Site (CPS) sites. CPS utilizes the Notice Delivery System to assign all certified and registered mail numbers, apply all bar codes and generate all certified and registered mail listings for each mailing. The numbers assigned by CPS/NDS can be reused only after a period of two years has elapsed. This new process for handling certified and registered mail is known as Outbound Return Receipt Automation and Inbound Return Receipt Automation or Outbound Return Receipt Automation (ORRA)/ Inbound Return Receipt Automation (IRRA). All Certified and Certified Return Receipt requested mail is electronically manifested or listings of the certified mail articles established with the USPS and the articles tracked through the mail system. This process is in lieu of the previous use of "Green Cards" or Postal Service Form 3811.

    2. CP 90C, CP 92, CP 242, CP 297A, and CP 297C are sent Certified Mail only – NOT Return Receipt Requested.

    3. CP 504, CP 523, CP 604, and CP 623 - Collection Balance Due and Installment Agreement Default Notices are sent by CPS as certified mail through the NDS system.

    4. All data related to the above COLLECTION DUE PROCESS notice is exchanged with the USPS by CPS and the results of the mailing are received by CPS from USPS and updates to IDRS applied or sent to update each account for which a notice was sent.

    5. The data returned from USPS as described in paragraph d above for other certified mailings is retained in a Certified Mail Repository (CMR) maintained by CPS for further research when needed by originating functions. CDP notices or accounts are the only mailings in which IDRS is updated. Other mailings receive a data file of the results from NDS to their host systems. These include AUR and ASFR.

    6. Letter 3172 and Letter 3176 Automated Lien System (ALS) letters are sent by CPS as certified mail and utilize the NDS for assigning all certified mail numbers and bar codes along with the listings.

    7. Letter 3219 90 Day Statutory Notice of Deficiency for Automated Underreporter cases are sent through CPS and NDS and receive the same services described above.

    8. Letter 3219 90 Day Statutory Notice of Deficiency for Automated Substitute for Return (ASFR) are sent through CPS and NDS and receive the same services described above.

    9. After the release of each mailing, CPS ships the stamped receipt certified and registered mail listings back to the originating campus for retention and use it as proof of mailing when needed by Appeals or Counsel in court proceedings.

    10. Where to Ship Certified Mail Listings for the Automated Levy Programs (CP 77, CP 90, CP 90C, CP 92, CP 177, CP 242, CP 297, CP 297A and CP 297C).

    Campus Designation Receiving Site Name Function Address
    Cincinnati
    Ogden    		 Cincinnati Debbie Kuss ACS
    Support/CDPl    		 201 W Rivercenter Blvd.
    Stop 814G
    Florence Ky. 41042–0001
    Austin
    Fresno    		 Fresno James P. Williams ACS Support 3211 S Northpointe Dr. 1
    Fresno CA 93779
    Andover
    Atlanta
    Kansas City    		 Kansas City Otis Stewart ACS Support IRS
    Attn: CDP Coordinator
    333 W. Pershing Rd.
    Stop P-4 5050
    Kansas City MO 64108–4302
    Brookhaven
    Memphis
    Philadelphia    		 Philadelphia Fred Orth CSCO Dept ll M/S 4-Q26.132
    2970 Market Street
    Philadelphia PA 19104

  4. Specific registered mailing procedures for Collection C letters and notices destined for international addresses:

    1. Receive international destination letters from the Correspondence function and notices from Compliance Services Collection Operations (CSCO).

    2. Affix prenumbered registered mail sticker on the top center of each envelope.

    3. Originator will prepare Postal Service Form 2865 International Return Receipt and attach to the back of each mailer envelope.

    4. Prepare a separate mail log as above.

    5. Seal, meter, and mail.

    6. See paragraph (6) below.

  5. Maintain manually prepared logbooks in the Shipping function. The log must be available for research by appropriate SPC function personnel sending mail requiring certification by the manual process.

  6. Report to the SPC Mail Coordinator each week manually prepared certified and registered mail totals from all logbooks. DO NOT report computer generated as described in paragraph (2) above.

  7. Computer generated certified totals must be obtained from the SPC function. Determine the total by the number printed and subtract the number withdrawn during review. Total mailed must be furnished to the SPC Mail Coordinator each week.

  8. See IRM 3.13.62.23 for USPS Package Intercept.

3.13.62.8.5 (01-01-2015)

Presorted Certified Mail Procedures

  1. Certified Mail Notices are generated by run TDA17 on Sunday, for letters dated for Monday of the following week.

  2. Report TDA1711 is generated as a United States Postal Service (USPS) firm Mailing Listing for the certified notices generated in a given cycle, computer notices 504, 523, 604, and 623. The report is in ascending notice sequence, and within each notice number, the listing is in descending certified number order.

  3. Report TDA1712 is also generated from the same information as TDA1711. This report lists information in ascending certified article number within each zip code. This report also has a running total of certified notices within a given cycle.

  4. Both reports are sent to Notice Review for final pulls.

  5. Upon receipt of the Extraction Listing, Report TDA2311, on Friday, Notice Review extracts the notices listed on the report. Some of these are voided and some have to be adjusted on the Integrated Data Retrieval System (IDRS) to suspend status using the STAUP command. The technical areas determine Computer Notices 523 status.

  6. The notices are then sent to the Machine Services Unit (MSU) to be folded, inserted and sealed.

  7. Notice Review currently goes through the listing crossing off all internal mail that has to go registered mail, as well as all pulls made by Notice Review. The total number of pulls will be indicated on the cover of the TDA1712 Report.

  8. Once the crossing is completed, both TDA1711 and TDA1712 are sent to Machine Services Unit (MSU).

  9. When all notices have been inserted, the Certified Envelopes and the TDA1711 and TDA1712 Reports are sent from MSU to the sorting room. A Form 3210, Document Transmittal, is used as a shipping document.

  10. Process Certified Mail Notices in sorting as follows:

    1. Include the word "CERT" in the run description entered into the sorter terminal at the start of the run.

    2. Optionally commingle certified mail with First-Class Presort mail.

    3. Place mail in 3/5-digit trays and load onto All-Purpose Carts (APCs).

    4. Prepare documentation for presentation to the Postal Service.
      Include the certified fee on the line for "Additional Postage Payment" in completing USPS Form 3600R and Form 3540S. The entire certified fee is included on one USPS Form 3600R, although the physical location of the certified mail may be in two runs.

    5. Place the Presort Postal Summaries, along with the supporting USPS Forms, in a large manila envelope. On this envelope, print the run description as it appears on the Presort Postal Summary Report.

    6. Place the TDA1711 and the TDA1712 Reports in a "Priority Box" provided by the USPS.

    7. Transport the "Priority Box" , the envelopes, and the cages containing the mail to the Business Acceptance Unit at the Post Office. Work out the time and place locally.

  11. Once the mail has been verified, the TDA1711 Report is "round stamped" by a Postal employee, placed in the "Priority Box" and placed in a drop at the Business Acceptance Unit.

  12. Some postal sites may wish to have the verifier perform this operation at the IRS Service Center. Work this out locally with USPS.

  13. The TDA1712 Report is retained by the Postal Service as additional verification for the USPS Form 3600R.

  14. The TDA1711 Report must be kept in the area responsible for controlling outgoing Certified Mail Listings.

3.13.62.9 (01-01-2015)

Mailout of Publications and Returns

  1. See Exhibit 3.13.62-12, IMF/BMF Form Numbers, Form, and Package Codes for Mail Labels.

3.13.62.9.1 (01-01-2015)

Tax Practitioner Newsletter Mailing Labels

  1. Receive and label.

  2. Sort, tie and mail.

  3. See IRM 1.18.3, Tax Forms Distribution Programs, for more detailed instructions.

  4. Self-mailer newsletters are to be third class mail.

3.13.62.9.2 (01-01-2015)

Pre-stuffing Operation for Non-Receipt of Form W-2/ Form 1099/ Form 1098 Program

  1. This work formerly performed by the Machine Services Units has been discontinued due to costing and staffing concerns.

  2. For additional information regarding the distribution of these packets to taxpayers please refer to IRM 21.3.6.4.7, Resolving Form W-2, Form 1099, and Form 1098 Inquiries.

3.13.62.10 (01-01-2016)

Assistant Commissioner (A/C) International Returns Mailout (FO 66 and FO 98)

  1. For current mail out of 1040 packages to taxpayers with non-Stateside addresses the labels will be sorted by the computer by the first four letters of the country name; and designated by package code and destination.

  2. Remove from the label sequence and hold separate for insertion into a E-44 envelope the FO 98 (Mail Label Service Center (MLSC) 96 and 97) labels destined for Canada and Mexico.

  3. Remove from the label sequence and hold separate for application to envelopes bearing appropriate postage the FO 98 and 66 labels destined for areas containing US Possessions.

    Note:

    Separate the US Possessions and Non-US Possession.

  4. FO 66 has been realigned to include, Puerto Rico, Virgin Islands, American Samoa, Guam, Palau, Federated States of Micronesia, Commonwealth of the Northern Mariana Islands, Marshall Islands, Midway Islands, Palmyra, Johnston Islands, Kingman Reef, Wake Island, Howland Island, Baker Island, Jarvis Island, Canton (Phoenix) Islands and Tutuila Island.

3.13.62.10.1 (01-01-2015)

Form 1040ES (MLSC 66 and 98), Estimated Tax for Individuals (7S7-95-11) (MLSC 96 and 97 for Canada and Mexico)

  1. Insert preaddressed 1040ES packages into mailer number-3RD for foreign addresses; for Puerto Rico, Virgin Islands, Guam, American Samoa, Canada, Mexico, Commonwealth of the Northern Mariana Islands and stateside addresses, treat as self-mailer.

3.13.62.10.2 (01-01-2015)

Form 1042, Annual Withholding Tax Return for U.S. Source Income of Foreign Person (7S7–26–11)

  1. Label mailer E-72T and prepare:

    1. Two Forms 1042, U.S. Annual Withholding Tax Return for U.S. Source Income of Foreign Persons.

    2. Two Forms 1042–T, Annual Summary and Transmittal of Forms 1042–S.

    3. Four Forms 1042–S, Foreign Person's U.S. Source Income Subject to Withholding.

    4. One Pub 1187, Specifications for Electronic Filing of Form 1042–S, Foreign Person's U.S. Source Income Subject to Withholding for Tax Year 2018, Magnetically or Electronically.

    5. One Pub 515, Withholding of Tax on Nonresident Aliens and Foreign Corporations.

    6. One return envelope E-156.

  2. Insert, seal and mail.

3.13.62.11 (01-01-2015)

Key Index File (KIF) Research Listing (Daily)

  1. Receive Run KIF-90

  2. Route to User Support Staff, if there is an Invalid Report on top.

  3. Send the SSNADX/EINADX Listings to the SPC functional area or Field Office (FO) utilizing the employee number on the listing pages as follows:

    1. Route to functional area indicated by the third and fourth digits, if the first two digits are the SPC code.

    2. If the first two digits are an FO code, gather all transcripts for each FO code and mail to the appropriate FO for further sorting and distribution. Shipments of transcripts to a FO must be controlled with Form 3210 and must be addressed to the attention of Facilities Management Branch (FMB) mail room.

3.13.62.11.1 (01-01-2015)

MF Requested Transcripts (Daily)

  1. Receive from TRS 0201

  2. Route to the SPC functional area or FO (including Headquarters) utilizing the employee number in the upper right corner of the divider sheets identified by the route to literal as follows:

    1. Route to functional area indicated by the third and fourth digits, if the first two digits are the SPC code.

    2. If the first two digits are a FO code, gather all transcripts between FO coded divider sheets and mail to the appropriate FO for further sorting and distribution. Shipments of transcripts to FO must be controlled with Form 3210 and must be addressed to the attention of FMB mail room.

  3. Priority must be given to mailing the FO transcripts on the same day they are received from Computer Branch. SPC transcripts must be distributed the same day as well; but mailing FO transcripts has a higher priority than SPC Distribution when time is a factor.

3.13.62.11.2 (01-01-2016)

Tax Return Print (TRPRT) Requested Transcripts/Graphic Prints (Daily)

  1. Receive Transcript print from run RDB-14/RDB-24.

  2. Route to the SPC functional area or Field Office (FO) (including Headquarters) utilizing the employee number in the upper right corner of the divider sheets identified by the route to literal as follows:

    1. Route to functional area indicated by the third and fourth digits, if the first two digits are the SPC code.

    2. If the first two digits are a FO code, gather all transcripts between FO coded divider sheets and mail to the appropriate FO for further sorting and Distribution. Shipments of transcripts to FO must be controlled with Form 3210 and must be addressed to the attention of FMB Mail room.

  3. Priority must be given to mailing the FO transcripts on the same day they are received from Computer Branch. SPC transcripts must be distributed the same day as well; but mailing FO transcripts has a higher priority than SPC Distribution when time is a factor.

3.13.62.11.3 (01-01-2015)

IDRS Claims Disposition Record Listing

  1. Forward both copies to the SPC Refund Inquiry function.

3.13.62.11.4 (01-01-2015)

IDRS Diagnostic Transcripts, DIAG-P and DIAG-Q TRS-04

  1. Route to User Support Staff.

3.13.62.11.5 (01-01-2015)

IDRS Terminal Usage Reporting System (Report Symbol NO-D:C:H-241) (TUR-50-01)

  1. Distribute according to local requirements.

3.13.62.11.6 (02-22-2023)

Form 8288/ Form 8288-A, OECD

  1. Form OECD - Mail with letter to appropriate treaty country. See Exhibit 3.13.62-10.

    Note:

    DO NOT MAIL WITHOUT EXPRESS PERMISSION FROM THE OFFICE OF THE A/C (INTERNATIONAL). APPROVAL CAN BE OBTAINED BY TELEPHONE CONTACT FTS 447-1484.

  2. Reports - Summary of Foreign Investment Real Property Tax Act (FIRPTA) Tax Withheld and IRC 1446(f)(1) withholding- Send to Statistics of Income (SOI).

  3. Summary of Form OECD - Send to SOI and A/C (International).

  4. Reconciled - Send to A/C (International), 950 L'Enfant Plaza S.W., Attn: LM:IN:I:A Washington, DC 20024-2123.

3.13.62.11.7 (01-01-2015)

Payer Master File (PMF) Uncollectable Unpostables Meeting Penalty Criteria for TY XX (P/R/F 102-95-11)

  1. Route to Information Returns Processing (IRP) Civil Penalty Unit.

3.13.62.11.8 (01-01-2015)

Form 972 Listing (102-8C-41)

  1. Route to Civil Penalty Unit.

3.13.62.11.9 (01-01-2016)

Employee Plans Master File / Exempt Organization (EPMF/EO) Registers, Notices and Listings

  1. See Exhibit 3.13.62-2, EO Output and Distribution, Exhibit 3.13.62-3, Exempt Organizations - States of Jurisdiction, Exhibit 3.13.62-4, TE/GE Mailing Addresses for Headquarters, Submission Processing Campuses, Area Offices, EP Processing Center, and Associate Area Office, Exhibit 3.13.62-5, EPMF Output Reports and Distribution, and Exhibit 3.13.62-7, Social Security Administration (SSA) Addresses.

3.13.62.11.10 (01-01-2015)

IDRS Correspondex C Letter Handling Procedures

  1. Receive IDRS C Letters (CRX0310) from computer operations in cut sheet format and route to letter review for review and association with other documents. Return Envelope E-205 (window envelope) must be inserted with each C Letter, when applicable, to facilitate the taxpayer returning their response to appropriate area within the campus. All C Letters now have a cover page that contains a return address with a nine-digit service center ZIP Code and a POSTNET bar code which can be read and sorted on incoming mail to route to the appropriate functional area designated to work the replies. C Letters from this file are commonly referred to as "Complex C Letters."

  2. After receiving the letters from the letter review area, seal and route to Mail Sorters for Presorting or seal and meter depending on local practices. Return envelope E-73 may be substituted if desired locally.

    Note:

    Mailer envelope E-125L must be used whenever a C Letter is to be mailed via certified or registered mail except when the cover page contains the computer-generated certified mail number and bar code, then use E-142.

3.13.62.12 (01-01-2015)

Miscellaneous Registers, Notices, Listings and Forms

  1. This subsection provides Distribution instructions for miscellaneous registers, notices, listings and forms.

3.13.62.12.1 (01-01-2015)

DMF Agency Address File (480-15-21)

  1. One copy to Submission Processing Center, Adjustments.

  2. One copy to Submission Processing Center, Taxpayer Advocate Office.

  3. Two copies to each Taxpayer Assistance Center, Attn: Area Assistance.

  4. One copy to Notice Review Section.

3.13.62.12.2 (01-01-2015)

MF Report of U.S. Internal Revenue Receipts, IMF (480-40-11) and BMF (180-40-11)

  1. One copy to Area Office, Regional Chiefs Customer Service.

  2. One copy to Submission Processing Center, Accounting Branch.

3.13.62.12.3 (01-01-2015)

EPMF (IRAF) Report of U.S. Internal Revenue Receipts

  1. One copy to Headquarters, SE:W:CAS:SP:IMF:N.

  2. One copy to Area Office, Regional Chiefs Customer Service.

  3. One copy to SPC Accounting Branch.

3.13.62.12.4 (01-01-2015)

Summary of Excise Tax Liabilities (Report Symbol TREAS-92) (180-40-11 and 180-50-11)

  1. One copy to Area Office, Regional Chiefs Customer Service.

  2. One copy to Submission Processing Center Accounting Branch.

  3. One copy to Submission Processing Center Accounting Branch, Attn: Reports Analyst.

3.13.62.12.5 (01-01-2015)

Million Dollar BMF EPMF Reports (Weekly 180-46-11) (Monthly 180-48-11)

  1. Send to SPC Accounting Branch, Attn: Reports Analyst.

3.13.62.12.6 (01-01-2015)

Report of Corporate Collection - Table S-2 (Report Symbol TREAS-91) (180-40-11)

  1. Copy to Area Office, Attn: Regional Chiefs Customer Service.

3.13.62.12.7 (01-01-2015)

Report of Individual Collections - Table S-2 (TREAS-91) (480-40-11)

  1. Copy to Area Office, Attn: Regional Chiefs Customer Service.

3.13.62.12.8 (01-01-2015)

Quarterly Excise Tax Listing, Posting Summary for the Processing Quarter Ended, or Special Posting Summary (701-73-11 and 707-73-12)

  1. Send to Accounting Branch, Attn: Reports Analyst.

3.13.62.12.9 (01-01-2015)

Wager - Tax Forms (701-83)

  1. Send two copies to Fraud Detection Centers.

3.13.62.12.10 (01-01-2015)

Report of ES Declarations Filed and ES Claims Validated (Report Symbol NO-3(17)(41)0-82) (480-40-11)

  1. One Copy to Area Office, Attn: Regional Chiefs Customer Service.

  2. One copy to SPC Accounting Branch.

3.13.62.12.11 (01-01-2015)

Report of Overpayment Offsets (Report Symbol NO-3(17)(41)0-83) (480-40-11)

  1. One copy to Area Office, Attn: Regional Chiefs Customer Service.

  2. One copy to SPC Accounting Branch.

3.13.62.12.12 (01-01-2015)

Report Form 720 IRS Numbers (Report Symbol NO03(17)(41)0-268) (Run 701-29-11)

  1. Send to SPC Accounting Branch, Attn: Reports Analyst.

3.13.62.12.13 (01-01-2016)

Employee Plans Master File (EPMF SCCF Extract Tape (OSPC only)

  1. Ship File Label SCF 01 - 12 to the following address: U.S. Department of Labor 200 Constitution Ave., N.W. Washington, DC 20210–0001 ATTN: Mary Bryant Rm N5454.

3.13.62.12.14 (01-01-2015)

Control Case Inventory (735-07-11 and 735-37-11)

  1. Send to Criminal Investigation Control.

3.13.62.12.15 (01-01-2015)

Form 2290 Discrepancy Cases (802-19-11)

  1. Send to appropriate Compliance Field Territory Office.

3.13.62.12.16 (01-01-2015)

Notice List, (460-31-14 and 160-31-12)

  1. Send two copies of the Notice List to Notice Review function.

3.13.62.12.17 (01-01-2015)

Special Excise Tax List (701 OM 11)

  1. Send to Accounting Branch Reports Analyst.

3.13.62.12.18 (01-01-2015)

Report of Mathematical Verification of Returns (Report Symbol NO-D:R:R-31)

  1. Two copies to National Office 5000 Ellin Road New Carrollton, MD 20706–1348 Attn: SE:TS:CAS:SP:IMF:DPIC

3.13.62.12.19 (01-01-2015)

Report of Frozen Credits (Report Symbol NO-D:R:R-58)

  1. One copy to Area Office, Attn: Area Director.

  2. One copy to Chief, Management Staff.

  3. One copy to Headquarters, DC:TS:CAS:SP

3.13.62.12.20 (01-01-2015)

Adjustment Information Report (480-40-11)

  1. Route to Adjustments Branch.

3.13.62.12.21 (01-01-2015)

Special Posting Summary (701-OM-12)

  1. Send to Accounting Branch.

3.13.62.12.22 (01-01-2015)

Bankruptcy Open Cases (737-24-11 737-27-11)

  1. Send to appropriate FO ATTN: Case Processing or Technical Support.

3.13.62.12.23 (01-01-2015)

Child Support Enforcement Agencies Project 419 RUN 460-18-11

  1. Send to Taxpayer Relations Branch.

3.13.62.12.24 (01-01-2015)

Million $ Exempt Organization Report (180-56-11)

  1. Send to Accounting Branch.

3.13.62.12.25 (01-01-2015)

Department of the Army Form 5174-R Refund of Prior Year Salary Overpayment

  1. Send to Adjustments Branch.

3.13.62.12.26 (01-01-2015)

Direct Deposit Activity Report Year to Date 1040-ERA (480-26-14)

  1. Send to Headquarters, DC:TS:CAS:SP:IMF.

3.13.62.12.27 (01-01-2015)

Electronic Filed Returns and Direct Deposit for RUN Control (480-26)

  1. Send to Headquarters, DC:TS:CAS:SP:IMF

3.13.62.12.28 (01-01-2015)

TRACS Listing (Limited Payability, Reclamation, Unavailable Check, Miscellaneous, and Payment Over Cancellations) (793-12)

  1. Send three copies to SPC Accounting Branch.

3.13.62.12.29 (01-01-2016)

Distribution of AIMS Outputs

  1. See Exhibit 3.13.62-17, AIMS Outputs: Shipping Address and Exhibit 3.13.62-18, Abusive Tax Shelter.

3.13.62.12.30 (01-01-2015)

Computerized Uniform Workload Study and Examination Planning System (NO-4000-439)

  1. Bind and send Workload and Planning Reports 418-96-11, to appropriate area office, ATTN: Chief, Examination Division.

3.13.62.12.31 (01-01-2015)

BMF-MF Currency Transaction Report Matching Program Listing (160-40-11)

  1. Send to Examination Branch.

3.13.62.12.32 (01-01-2015)

Form 720 Excise Tax Selection Lists and Grade Summaries (180-05-11)

  1. Field Selection List:

    1. Separate by area office.

    2. Send two copies to the appropriate Field Excise Territory Manager.

  2. Field Grade Summary:

    1. Separate by area office.

    2. Send one copy to the appropriate Field Excise Territory Manager.

3.13.62.12.33 (01-01-2015)

Form 720 District Liability Reports (180-07-11)

  1. Separate by area office.

  2. Send one copy to the appropriate Field Excise Territory Manager.

3.13.62.12.34 (01-01-2015)

Form 720 Excise Tax Abstract Lists (180-OD-11)

  1. Separate by area office.

  2. Send ten copies to the appropriate Field Excise Territory Manager.

3.13.62.12.35 (01-01-2015)

Form 720 Excise Tax Index Lists (180-OF-11)

  1. Separate by area office.

  2. Send to the appropriate FO Excise Territory Manager.

3.13.62.12.36 (01-01-2015)

Annual Audit Form 2290 Alphabetic Listing (802-33-11)

  1. Send to the appropriate Field Excise Territory Manager.

3.13.62.12.37 (01-01-2015)

Form 2290 Liability Report - Field Counts (802-38-11)

  1. Send one copy to the appropriate Field Excise Territory Manager.

3.13.62.12.38 (01-01-2015)

Form 2290 Liability Report - Region Counts (802-38-12)

  1. Send the second copy to Headquarters — Excise Tax Program, SE:S:C:CP:RC:EX.

3.13.62.12.39 (01-01-2015)

Annual Alpha Wagering Tax List for Examination (Form 11C and Form 730 Filers) (110-05-11)

  1. Send two copies to the appropriate Field Office, Attn: Excise Territory Manager.

  2. Send one copy to the appropriate Field Office, Attn: Chief, Criminal Investigation.

  3. Send one copy to the appropriate Regional Office (RO), Attn: Compliance Area Director (Criminal Investigation).

3.13.62.12.40 (01-01-2015)

District Liability Report (Form 11C and Form 730 Filers) (110-05-11)

  1. Send to the appropriate FO, Attn: Excise Territory Manager.

3.13.62.12.41 (01-01-2015)

Regional Liability Report (Form 11C and Form 730 Filers) (110-05-12)

  1. Send to the appropriate RO, Compliance Area Director (Examination).

3.13.62.12.42 (01-01-2015)

Report of Individual Income Tax Examination Changes (Form 1902-B) (ACR-3000)

  1. Burst.

  2. Send to Campus Examination or Collection Branch.

3.13.62.12.43 (01-01-2015)

Form 1902-B Error Register (ACR-3000)

  1. Send to Campus Examination or Collection Branch.

3.13.62.12.44 (01-01-2015)

Examination ZIP Code Report (Annual) (480-54-11 and 118-31-12)

  1. Send both copies to Headquarters SE:S:C:CP:CW:GRS.

3.13.62.12.45 (01-01-2016)

Form 1120 Alpha Lists and North American Industry Classification System Codes (NAICS) Code Summaries (118-19-11, 118-23-11, and 118-31-11)

  1. Send Returns Posted List, Form 1120 (118-23-11):

    1. Parts 1 and 2 to Compliance Field Territory Office.

    2. Part 4 to SPC Examination Branch.

  2. Send Asset PIA Code Summary, Form 1120, (118-19-11) (one copy only) to:

    1. Each area office, ATTN: PSP Support Manager.

    2. Each SPC, ATTN: Chief, Exam Classification.

    3. Headquarters, ATTN: Team Manager, Exam Classification.

      Note:

      Area office send:

    4. Parts 1 and 2 to Compliance Field Territory Office.

    5. Part 4 to Headquarters (DC:TS:CAS:SP), Project 118 Analyst.

  3. Send Post of Duty Summary and Comparison Form 1120 (118-31-11):

    1. Part 2 to Headquarters (DC:TS:CAS:SP), Project 118 Analyst.

    2. Part 3 - Make sufficient photocopies of Part 3 to provide one complete copy for each Compliance Field Territory Office within service jurisdiction.

3.13.62.12.46 (01-01-2015)

Examination Return Preparer Listings and Outputs

  1. Audit Prepares (IMF and BMF) Inventory Listings (Runs 480-1Y-11 and 480-1Y-12)

    1. Send area office portions to the Program Coordinator in the appropriate Compliance Field Territory Office.

    2. Send the SPC portion to the Examination Coordinator Management Support Division.

  2. Audit Prepares (IMF and BMF) Volume Listings (monthly) (480-1V-11 and 480-1V-12)

    1. Send one copy to the Program Coordinator in the appropriate Compliance Field Territory Office.

    2. Send one copy to the Examination Coordinator Management Support Division.

3.13.62.12.47 (01-01-2015)

Listing of IMF/BMF Prepared Returns (437-42-11 and 437-42-12)

  1. Send to the appropriate Compliance Field Territory Office.

3.13.62.12.48 (01-02-2019)

International Boycott Report (Form 5713) Philadelphia Submission Processing Center (PSPC only)

  1. Destroy

3.13.62.12.49 (01-01-2015)

Centralized Files and Scheduling System Letters (CSP 4143)

  1. Route to Examination Branch.

3.13.62.12.50 (01-01-2015)

Math Error Abatement Program and Unallowable Items Reports (445-75-11)

  1. Send to Examination Branch.

3.13.62.13 (01-01-2015)

Confirmation of Request for Information Return Listing, CP-2018 (IRP 05.42)

  1. Send to area office if Field Office (FO)/ Area Office (AO) is specified.

    1. Send to SPC function specified in heading if FO/AO is blank.

    2. Send to SPC Criminal Investigation if undeterminable.

3.13.62.13.1 (01-01-2015)

IRMF Request Counts (IRP-05-41)

  1. Send to Management Support Division.

    1. BWH Control-Listing/Bad Payer List (BWH0140).

    2. Only Recreate Notice Request Performed by Management Staff for 1st 90 days after notice issue date.

    3. After 1st 90 days from notice issue date ECC-MTB responsible for notice recreates.

3.13.62.13.2 (01-01-2015)

Underreporter CP-2000 Report by Area Office (URX 37)

  1. Send to Management Support Division, SPC Information Returns Processing (IRP) Coordinator.

3.13.62.13.3 (01-01-2015)

Underreporter CP-2501 Report by Area Office (URX31)

  1. Send to Planning and Analysis Staff, SPC Automated Underreporter (AUR) Analyst.

3.13.62.13.4 (01-01-2015)

Return Charge-Out (URX07)

  1. Send to Planning and Analysis Staff, SPC AUR Analyst.

3.13.62.13.5 (01-01-2015)

Underreporter File Labels (URX93)

  1. Apply file labels to case folders and send to Underreporter function.

3.13.62.13.6 (01-01-2015)

Multiple Filer Examination Notice (MUL 20-40)

  1. One copy to file.

  2. Two copies to Examination Branch.

3.13.62.13.7 (01-01-2015)

MFS 3 Case Notice (MFS 20-41)

  1. One copy to files.

  2. Two copies to Examination Branch.

3.13.62.13.8 (01-01-2015)

Multiple Filer Examination Case Summary (MUL 20.41) (Periodically)

  1. One copy to Field Territory Manager.

  2. One copy to Headquarters, Examination Division, SE:S:C:CP.

3.13.62.13.9 (01-01-2015)

MFS 3 Inventory (404-07-12)

  1. One copy to Headquarters, IS:S:TS:W, A-3 NCFB.

  2. Two copies to SC Examination Branch.

3.13.62.13.10 (01-01-2015)

SPC Address Updates (404-81) Optional to Print this File

  1. Send to Underreporter function.

3.13.62.13.11 (01-01-2016)

Distribution of Collection Outputs

  1. See Exhibit 3.13.62-21, Case Assignment Listings.

3.13.62.13.12 (01-01-2016)

Daily Transaction Register (DTR 03-11)

  1. Send to Compliance Services Collection Operations (CSCO).

3.13.62.13.13 (01-01-2015)

Delinquency Investigation (TDI) Inventory Profile and Delinquent Account Inventory Profile (Form 3624-3 pt.)

  1. Send CSCO, DAIP (Delinquent Account Inventory Profile)(TDA 40-11).

  2. Send CSCO DIAL (Delinquent Investigation/Accounts Listing).

  3. Send to Accounting Branch Non-Masterfile (NMF) DAIP (Delinquent Account Inventory Profile) (TDA 41).

3.13.62.13.14 (01-01-2015)

Delinquent Account and Delinquent Investigation ZIP Code Summaries (TDI 37)

  1. Send CSCO.

3.13.62.13.15 (01-01-2015)

Levy Source Listing (TDA 13)

  1. Burst and send CSCO.

3.13.62.13.16 (01-01-2015)

IDRS Collection Listing of Unreversed TC 598 (TDI 45)

  1. Send 1 copy to appropriate area office.

  2. Send 1 copy to Headquarters, PC:E:D.

  3. Send 1 copy to Compliance Area Director (COLL).

3.13.62.13.17 (01-01-2016)

IDRS Notification of Unreversed Transaction Code (TC) 594 and TC 599

  1. Send CSCO. EXCEPTION: Send Employee Plans Masterfile (EPMF) to ECU M/S Ogden only.

3.13.62.13.18 (01-01-2015)

IDRS Collection Listing of Selection Code 92 (TDI 45)

  1. Send CSCO.

3.13.62.13.19 (01-01-2015)

Installment Agreement Accounts List (TDA 19)

  1. Send CSCO.

3.13.62.13.20 (01-01-2015)

Return Delinquency Notice Review Register (IT&D)

  1. Send CSCO.

3.13.62.13.21 (01-01-2015)

Expired TC 530 Accounts Listing (721-56-11)

  1. Send to appropriate area office, Attn: Case Processing or Technical Support.

3.13.62.13.22 (01-01-2015)

BMF Canvass Directory (720-15)

  1. Send to appropriate Field Territory Manager, Collection.

3.13.62.13.23 (01-01-2015)

53 (Uncollectable Accounts) Register and Uncollectable Accounts Greater than $25,000 Register (721-07-11)

  1. Send 1 copy to area office, Attn: Collection Files.

  2. Send 1 copy to area office, Attn: Case Processing or Technical Support.

3.13.62.13.24 (01-01-2016)

Recap of Accounts Currently Not Collectible (Report Symbol NO-5000-149) (737-18-11) (All Submission Processing Centers (SPC) except Ogden Submission Processing Center (OSPC), Memphis Campus and Andover Campus)

  1. Send to Compliance Area Director (Collection).

3.13.62.13.25 (01-01-2015)

IRC 2032A Election Indicator List and IRC 6324B Lien Indicator List (701-30-11)

  1. Send IRC Section 2032A and IRC 6324B Election Indicator Lists:

    1. One copy to FO Collection Division, Attn: Chief, Case Processing or Technical Support.

    2. One copy to Estate and Gift Territory Manager.

  2. Send 1 copy of IRC Section 6324B Lien Indicator List to Collection Division, Attn: Case Processing or Technical Support.

3.13.62.13.26 (01-01-2015)

IRS Employee Delinquency Notice List (SUP-04-42)

  1. Send CSCO.

3.13.62.13.27 (01-01-2015)

Large Dollar ARDI Listing (TDA-80)

  1. Send CSCO the following listings:

    1. Master Listing TDA 8111

    2. SPC Listing TDA 8211

  2. Send to Regional Commissioner, 2 copies of area office Listing TDA 8212.

3.13.62.13.28 (01-01-2015)

IMF and BMF Report of Accounts Suspended Due to Bankruptcy (5000-91/IMF and 5000-92/BMF)

  1. Separate and distribute 1 copy of their listing to each area office, ATTN: Case Processing or Technical Support.

3.13.62.13.29 (01-01-2015)

TDI Supplements

  1. Send CSCO the following listings:

    1. Fail to Match List (SUP-05-41)

    2. Supplement Report (SUP-05-40)

    3. Employee Listing (SUP-04-42)

  2. Send to Headquarters A/C SE:LM:IN:C:C, Territory Listing (SUP-04-40).

3.13.62.13.30 (01-01-2015)

Employment Commission Information Listing from Run TDA-64

  1. Send CSCO.

3.13.62.13.31 (01-01-2015)

Large Dollar Tracking Report (TDA-83)

  1. Send to Headquarters, Small Systems Support HQ:F:I Rm. 6209.

3.13.62.13.32 (01-01-2015)

Delinquent Returns Activity Report, (Report System NO-5000-139) (737-43-11)

  1. Send edited report tapes form ECC-MTB to SPC using the following list:

    File number SPC Region
    737-43-11 ATPC SER
    737-43-13 KSPC MSR
    737-43-14 CSPC NER
    737-43-15 AUSPC MSR
    737-43-16 ANPC NER
    737-43-18 PSPC NER
    737-43-19 FSPC WR

  2. Each SPC will:

    • Print two report copies from tape.

    • Send to appropriate Area Office, ATTN: Compliance Area Director (COLL)

  3. NER will mail to the following address:

    IRS
    950 L'Enfant Plaza South, SW
    Washington, DC 20024-2123 Rm. 3311
    ATTN: Compliance Area Director Collection SE:LM:IN:D:C
    Marilyn Correa

3.13.62.13.33 (01-01-2015)

IMF Report of Non-Bankruptcy Litigation Accounts (5000-225) (737-32-11) and BMF Report of Bankruptcy Litigation Accounts (5000-226)

  1. Separate and distribute to each area office a copy of their area office listing, ATTN:Case Processing or Technical Support.

3.13.62.13.34 (01-01-2015)

Employer Tax Employee Project (ETEP) IMF Generated Leads

  1. Information Systems Management (MITS:S:CP:E:IH) will produce following:

    • 10 batches of ETEP IMF generated leads

    • One batch for each SPC

    • Within each batch one set of ETEP IMF Generated Leads for each area office

    • Produce a count showing the total number of cases for that set of ETEP lead source documents, at the end of each set of ETEP Lead Source Documents

  2. Each SPC will distribute these leads to their area offices, Attn: ETE Coordinator. The cumulative reports are to be sent to the following addresses:

    1. Internal Revenue Service
      5000 Ellin Rd.
      Lanham, MD. 20706-1348
      (MITS:S:CP:E:IH) NCFB

      Internal Revenue Service
      1111 Constitution Ave NW RM 7539 (SE:S:CO:C:P)
      Washington, DC 20224–0001

3.13.62.13.35 (01-01-2015)

Incorrect Mail Label Data Register (707-13-11)

  1. Route to Entity Control.

3.13.62.14 (01-01-2015)

Distribution of Taxpayer Service Outputs

  1. This subsection provides Distribution instructions for Taxpayer Service Outputs and SPC Control File Outputs.

3.13.62.14.1 (01-01-2015)

Taxpayer Service Quality Review Reports (Report Symbol NO-TR:R:T-126) (QMS 06-40)

  1. Send to the appropriate area office, Attn: Chief, Taxpayer Service.

3.13.62.14.2 (01-01-2015)

Listing of Undelivered Refund Checks (714-39-11, 714-40-11, 39-21 and 40-21)

  1. Use table below to distribute listing of undelivered refund checks:

    *714-39-11 **714-39-21 ***714-40-21
    (a) Send 1 copy of each listing to SPC Penalty Area Office (PAO). (a) Send 3 copies to appropriate FO Chief, Taxpayer Division. (a) Send 3 copies appropriate FO Chief, Taxpayer Service Division.
    (b) Send 1 copy of the October listing only to Fraud Detection Centers. (b) Send 1 copy to Fraud Detection Centers (QRDT). (b) Send 1 copy to Fraud Detection Centers (QRDT).
    (c) Separate 4 copies of each listing by FO:

    • Send 1 copy to appropriate FO Attn: Chief, Taxpayer Service Division. FO 66 and 98 to OP:IN:D:CS.

    • Send 1 copy to PAO in FO.

    • Send 2 copies to the PAO in FO.

    		 (c) Send 1 copy PAO in FO.
    **(August prior year in ZIP Code sequence).    		 (c) Send 1 copy to PAO in FO.
    ***(August prior year in Alpha Sequence).

  2. Print 6 copies of October listing; 6 copies of January listing.

3.13.62.15 (01-01-2015)

Distribution of FUTA Program Outputs

  1. Send 1 copy to PAO in FO.

3.13.62.16 (01-01-2016)

Distribution of Criminal Investigation Outputs

  1. See Exhibit 3.13.62-23, Criminal Investigation Case Management and Time Reporting System and Exhibit 3.13.62-24, Correspondex Letters Reports.

3.13.62.16.1 (01-01-2015)

Unmatchable Information Return Output (UIR 25-40 and UIR 27-40)

  1. Send to area office, SPC or Headquarters Criminal Investigation, if specified.

  2. Send to SPC Criminal Investigation, if undeterminable.

3.13.62.16.2 (01-01-2015)

Multiple EIN/Common Address Listing (125-27-11-May and 139-23-11-July)

  1. Send to Chief, Fraud Detection Centers.

3.13.62.16.3 (07-09-2020)

Returned EIP Debit Cards

  1. If a taxpayer returns a debit card indicating "Economic Impact Payment" , forward the returned debit card along with any document(s) to the Refund Inquiry Unit in a sealed envelope or container using Form 3210, Document Transmittal. List the debit card number on the Form 3210.

    Note:

    If the Refund Inquiry Unit is located in another building, seal the debit cards in an envelope and place in a lockable canvas bag or container, or double wrap and double seal in an opaque paper envelope or box.

3.13.62.16.4 (01-01-2015)

Criminal Investigation Case Management and Time Reporting System (Report Symbol NO-OP:CI-46)

  1. Group and Field Level Reports and Date Tables for shipment of reports:

    Produce Reports Ship Reports
    *01/02/2001 01/05/2001
    02/05/2001 02/08/2001
    03/05/2001 03/08/2001
    *04/02/2001 04/05/2001
    05/01/2001 05/04/2001
    06/04/2001 06/07/2001
    *07/02/2001 07/05/2001
    08/03/2001 08/06/2001
    09/04/2001 09/06/2001
    *10/01/2001 10/04/2001
    11/05/2001 11/08/2001
    12/03/2001 12/06/2001
    *01/02/2002 01/04/2002

  2. Regional/National Level Reports (Enterprise Computing Center at Martinsburg (ECC-MTB) Only):

    Produce Reports Ship Reports
    *01/08/2001 01/11/2001
    02/05/2001 02/08/2001
    03/05/2001 03/08/2001
    *04/02/2001 04/05/2001
    05/01/2001 05/03/2001
    06/04/2001 06/07/2001
    *07/02/2001 07/05/2001
    08/06/2001 08/09/2001
    09/04/2001 09/06/2001
    *10/01/2001 10/04/2001
    11/05/2001 11/08/2001
    12/03/2001 12/06/2001
    *01/07/2002 01/10/2002

3.13.62.17 (01-01-2015)

Data file PCS0801xxxx

  1. Generated weekly at Martinsburg Computing Center / Andover Service Center (ECC-MTB/ANSC).

  2. Individual file of Partnership Control System (PCS) updates for each AIMS database where xxxx represents the SCAB for the AIMS Service Center (SC).

3.13.62.17.1 (01-01-2015)

Data file PCS1001

  1. Generated weekly at ECC-MTB/ANSC.

  2. Downloaded copy of the PCS database.

  3. Used at ECC-MTB and ECC-MEM to refresh SC PCS databases at both CCs.

3.13.62.17.2 (01-01-2015)

Data file PCS0719

  1. PCS datafile FTP monthly from Enterprise Computing Center, Martinsburg Andover Service Center (ECC-MTB/ANSC) to CSC for use by Appeals.

3.13.62.17.3 (01-01-2015)

Data file PCS2502xxxx

  1. Generated weekly at each Service Center (SC) and FTP (from ECC-MEM) or copied (from Enterprise Computing Center, Martinsburg Brookhaven Service Center (ECC-MTB/BSC), Philadelphia Service Center (PSC), Ogden Service Center (OSC), Austin Service Center (AUSC) to ECC-MTB/ANSC.

3.13.62.17.4 (01-01-2016)

Report file PCS2801

  1. Generated on demand at Campus Tax Equity and Fiscal Responsibility (TEFRA) Function (CTF) campuses (Brookhaven and Ogden) or at National Office.

3.13.62.17.5 (01-01-2015)

Notice files PCS4142, PCS4242, PCS4342, PCS4442, PCS4542, PCS4742, PCS4842, PCS4942

  1. Taxpayer Notice files generated at Enterprise Computing Center, Memphis (ECC-MEM) or ECC-MTB and electronically transmitted to CTF campuses for printing and mailing.

  2. See Exhibit 3.13.62-46 for Letter Numbers and descriptions.

3.13.62.17.6 (01-01-2015)

Data file PCS5302

  1. Generated weekly at ECC-MTB/ANSC and electronically copied to the Ogden CTF for local use.

3.13.62.17.7 (01-01-2015)

Data file PCS6701/ PCS 6702

  1. Report files generated monthly at ECC-MTB/ANSC.

  2. Written to compact disk (CD) and distributed to Tax Equity and Fiscal Responsibility Act (TEFRA) contacts.

3.13.62.17.8 (01-01-2016)

Print file PCS7001

  1. Generated weekly at ECC-MTB/ANSC and electronically transferred to the two CTF campuses at Brookhaven and Ogden for printing of included reports.

  2. See Exhibit 3.13.62-46, Remittance Processing System, for Report Numbers and descriptions.

3.13.62.17.9 (01-01-2015)

Data file PCS9101

  1. A copy of PCS1301 used by BSC and OSC and input into PCS28 (IVL).

3.13.62.18 (01-01-2016)

Shipping Procedures for Statistics of Income (SOI) Material

  1. See IRM 1.13.3, Statistics of Income - Document Management.

3.13.62.19 (01-01-2015)

Taxpayer Compliance Measurement Program (TCMP)

  1. Send to Taxpayer Relations Branch.

3.13.62.20 (01-01-2015)

Social Security Administration (SSA) Shipments

  1. This subsection provides instructions for the various documents shipped to SSA, including SSA addresses and any items returned from SSA.

3.13.62.20.1 (01-01-2017)

Transmittal of Documents to SSA

  1. Sort all documents by form number. Forward any document relative to correspondence directing replies to a specific address:

    1. Form 8955-SSA must be mailed to Ogden, M/S 6054. OSPC will date stamp and forward to the Social Security Administration (SSA). OSPC will extract any item meant for IRS processing and route to the applicable function. OSPC will mail the Form 8955-SSA (no IRS documents or correspondence) to SSA at the following address:
      Social Security Administration
      Data Operations Center
      Attn: ERISA Process
      1150 East Mountain Dr
      Wilkes-Barre, PA 18702-7797

    2. Sort to Group G, if no group specified for a document.

    3. If current procedures specify additional sorting within a category, continue to perform these sorts while maintaining previously made sort categories.

  2. Maintain numeric category integrity, merge various classifications into groups. Grouping is required because each group will be sent to a different processing function at SSA.

  3. Prepare listing by Social Security Number/Employer Identification Number (SSN/EIN) on plain paper and transmittal Form 3210. Do not forward more than one group in the same transmittal.

    Note:

    Documents requiring listings of SSN or EIN of each item, SSA 7041A, SPCs now have the option of microfilming these forms before the forms are shipped to SSA. Microfilming is in lieu of preparing form listing. These forms must be sorted by form type and quantity indicated.

  4. Prepare transmittal Form 3210s for the remainder of the forms not requiring specific transmittal controls in accordance with the following instructions:

    1. Enter the transmittal code; do not use a number in the A control series.

    2. Enter the notation IRS-SSA Group Correspondence in the Document Identification portion of the Form 3210; note the appropriate group symbol, i.e., A, B, C, D, etc., after the word Group

    3. Estimate the total number of items in the count or estimate column.

    4. No entries are required in the Remarks column.

    5. Ship the containers under control of Form 3210, Document Transmittal:

    • Sealed with heavy tape or double sealed envelopes.

    • Prepare a separate Form 3210 with a separate transmittal number for each container.

    • Place the original and two copies of Form 3210 in each container and file the fourth copy.

    • Transmit to SSA daily if volume warrants, but not less than once each week.

    Note:

    All IRS employees and contractors are responsible for protecting any PII that they may have in their possession, whether the PII is in paper form, or on IRS computer equipment. The loss, theft or unauthorized disclosure of PII places individuals at serious risk for identity theft and invasion of privacy. Additionally, the proper protection of PII helps maintain taxpayer confidence and the IRS’ reputation for privacy protection, which are critical for IRS to perform its mission.

    Refer to IRM 10.5.1, Privacy and Information Protection, Privacy Policy, for additional guidance and IRM 10.5.6.9.2, Mail.

3.13.62.20.2 (01-01-2016)

SSA Addresses

  1. See Exhibit 3.13.62-7, Social Security Administration (SSA) Addresses, for SSA Addresses.

3.13.62.20.3 (01-01-2016)

Group A Contents

  1. Transmittal of Form W-3 and Form W-2 from the reconciliation and delinquent Form W-3 and Form W-2 to SSA (regular and special).

    1. Arrange the schedules in stacks. Sort separately, forms stamped 1092 or Resolution Trust Corporation (RTC) or Recon (Supplement) on Form OAR 5008.

    2. Joggle each stack after listing by EIN and band from top to bottom with rubber bands. Do not band the sides of the form.

    3. Place the stack in a heavy cardboard box(es). Seal and number each box. Record Transmittal Control Number on box.

    4. Prepare Form 3210, Document Transmittal, for each container. Form 3210 identifies the documents and the total number of documents being shipped to SSA.

    5. Transmit daily if volume warrants, but not less than once a week.

    Note:

    Send current year Form W-3 and Form W-2 to the appropriate Data Operations Center. See Exhibit 3.13.62-9, Social Security Administration (SSA) Addresses.

  2. Transmittal of forms stamped 1092, or RTC or Recon (Supplemental) Group A.

    1. Sort forms stamped 1092 or RTC or Recon (Supplemental) according to form number.

    2. List forms by EIN.

    3. Prepare Form 3210, Document Transmittal, for each container. These documents are listed by form number and total of documents.

    4. Place in boxes or packages enclosing Form 3210.

    5. Transmit schedules daily if volume warrants, but not less than once a week.

    6. Refer to IRM 10.5.1.6.9.3, Shipping.

3.13.62.20.4 (01-01-2015)

Group B Contents

  1. Prepare Form 3210, listing the total number of Form 3857 or Form 9409, IRS/SSA Wage Worksheet in each container.

  2. Refer to IRM 10.5.1.6.9.3, Shipping.

3.13.62.20.5 (01-01-2015)

Group C Contents

  1. Transmittal of Form SS-16, Form 2516, Form 6494, Form OAR-L5076, Form OAR-L5096, and Form SSA-7010:

    1. Sort and count forms.

    2. Prepare Form 3210, Document Transmittal, for each container.

    3. List forms and total counts of each group.

    4. Place in boxes or packages enclosing Form 3210.

    5. Transmit daily if volume warrants, but not less than once a month.

  2. Transmittal of Form 1040 unreported tip income hereafter referred to as Schedule U and Form 885 Schedules TA Group A.

    1. Combine the forms.

    2. Examine forms for completeness. If there is no SSN, the form must be sent back to Correspondence for completion before it can be shipped to SSA.

    3. Prepare listing by SSN.

    4. Prepare Form 3210, Document Transmittal, for each container. These documents are listed by form number and total of documents.

    5. Place in boxes or packages enclosing Form 3210.

    6. Transmit schedules daily if the volume warrants, but not less than once a week.

  3. Sort and count forms.

    1. Prepare Form 3210, Document Transmittal, for each container.

    2. List forms and total count for each group.

    3. Place in boxes or packages enclosing Form 3210.

    4. Transmit daily if volume warrants, but not less than once a week.

  4. Transmittal of Form SSA-4002A and Form 4029, and employer correspondence to correct erroneously reported Social Security Number and/or name:

    1. Sort and count forms.

    2. Prepare Form 3210, Document Transmittal, for each container, listing form and total count of each group.

    3. Place in boxes or packages enclosing Form 3210.

    4. Transmit daily if volume warrants, but not less than once a month.

  5. Transmittal for Form OAR-7041A, Form 885F, and Amended Form 1040SE.

    1. Sort forms by form number.

    2. Examine forms for completeness. If there is no SSN, the form must be sent back to Correspondence for completeness before it can be shipped to SSA.

    3. Prepare listing by SSN.

    4. Prepare Form 3210, Document Transmittal, for each container. List by form and total count of each group.

    5. Place in boxes or packages enclosing Form 3210.

    6. Transmit daily if volume warrants, but not less than once a week.

    7. Refer to IRM 10.5.1.6.9.3, Shipping.

3.13.62.20.6 (01-01-2015)

Group D Contents

  1. Transmittal of Form 4361, OAAN-7003:

    1. Sort and count forms.

    2. Prepare Form 3210, Document Transmittal, for each container, listing form and total count.

    3. Place documents in package and seal enclosing Form 3210.

    4. Label each package IRS FOR MANUAL HANDLING.

    5. Refer to IRM 10.5.1.6.9.3, Shipping.

3.13.62.20.7 (01-01-2015)

Group F Contents

  1. Transmittal of Form SS-4, SSA L-361, and SSA 5019 to SSA under EIN Research and Assignment System (ERAS):

    1. Receive Forms 3210s (partially prepared) with documents.

    2. Complete Form 3210, Document Transmittal, for each box, listing the total forms for each box.

    3. Place in boxes, enclosing Form 3210.

    4. Ship once a week to SSA.

    5. Refer to IRM 10.5.1.6.9.3, Shipping.

3.13.62.20.8 (01-01-2015)

Group G Contents

  1. Transmittal of all other letters and forms not listed in any group:

    1. Sort forms and count each group.

    2. Prepare Form 3210, Document Transmittal, for each container, listing form and total count of each group.

    3. Place in boxes or packages enclosing Form 3210.

    4. Transmit daily if volume warrants, but not less than once a month.

    5. Refer to IRM 10.5.1.6.9.3, Shipping.

3.13.62.20.9 (01-01-2015)

Documents Returned from SSA

  1. Documents that are returned from SSA must be forwarded to the originating office. If shipping and receiving personnel cannot determine the originating office these documents must be returned to the SSA Unit in the SPC for resolution.

3.13.62.21 (01-01-2015)

Tax Shelter Registration Program Output

  1. This subsection provides Distribution instructions for tax shelter registration program output.

3.13.62.21.1 (01-01-2015)

Tax Shelter Transcript (TSR-35-40)

  1. Send one copy to Compliance Area Director (Examination), Attn: Tax Shelter Analyst, in the appropriate region(s).

  2. Send two copies to SPC 6700 /7408 Program Coordinator.

  3. Send one copy of FO Tax Shelter Summary Sheet to:

    Tax Shelter Team
    OP:EX:C, Room 2518
    1111 Constitution Ave., N.W.
    Washington, DC 20224-0001

3.13.62.21.2 (01-01-2015)

Tax Shelter Registration Cross Reference Listing (TSR 25-42)

  1. Send one copy to Compliance Area Director (Examination), Attn: Tax Shelter Analyst.

  2. Send two copies to SPC 6700/7408 Program Coordinator.

  3. Send one copy to Chief, Examination Division, Attn: 6700/7408 Program Coordinator.

3.13.62.21.3 (01-01-2015)

Payer Master File (PMF) Magnetic Media Label List (PRF102-66-11)

  1. Send to Magnetic Media Coordinator in area office.

3.13.62.22 (01-27-2017)

Ramp down Procedures

  1. The Brookhaven, Memphis, Andover, Philadelphia and Atlanta campuses have had their Submission Processing Centers closed. The incoming and outgoing mail operations are being handled by Accounts Management Campus Support. These employees must follow the instructions given in this IRM subsection and other subsections within this IRM chapter. However, local procedure job aids may provide supplemental guidance. These instructions will be applicable to other IRS campuses if and when their Submission Processing Centers are closed. Procedures for the Campus Support sites (Andover, Atlanta, Brookhaven, Memphis, and Philadelphia) are found in IRM 21.1.7, Campus Support.

3.13.62.23 (08-26-2015)

USPS Package Intercept

  1. In the event outgoing mail is sent out in error, the sender may be able to utilize the online retail USPS Package Intercept service for a cost.

  2. The Package Intercept service provides redirection of any mailable domestic mail with a tracking barcode (excludes standard mail). Please see USPS Package Intercept™ https://retail-pi.usps.com/retailpi/actions/index.action for details.

  3. To utilize this service, a purchase cardholder designated by management must:

    1. Register and establish an account on the USPS website at WWW.USPS.COM

    2. Input IRS purchase card information to build an account profile.

    3. Submit requests online.

  4. Management must monitor the number of intercept requests to identify trends and ensure quality controls are in place.

Exhibit 3.13.62-1

Terms and Acronyms

The following table defines terms that appear throughout this IRM section:

Term Definition
Audience The employees responsible for action or who require knowledge about the program, process or activity, identified by job title, role, specific office or business unit.
Authorized delegate The senior manager delegated responsibility for IMD program administration by the member of the Senior Executive Service with program oversight per Delegation Order 1-69 (New), Authorization to Approve an Internal Management Document (IMD). Business unit. The highest-level operating division or office headed by an executive. Example: IRS business units include Small Business/Self-Employed (SB/SE), Appeals and Human Capital Office (HCO).
Filing season IRM An IRM section that contains tax year-specific information and must be published by a certain date, so employees can be trained to perform their jobs in time for the upcoming tax filing season.
Internal control A tool routinely used by management, or an integral component of a business unit’s management, that assures the following objectives are achieved:

  • Effectiveness and efficiency of operations

  • Reliability of reporting for internal and external use

  • Compliance with applicable laws and regulations
Internal management document An official communication that designates policies and authorities and delivers instructions to IRS officials and employees.
IRM owner The program office with primary responsibility for writing and maintaining IRM content whose program director approves the IRM. Manager The employee’s first-line manager.
Policy owner The program office responsible for the policy/policies published in this IRM section; normally the executive of the operation.
Program controls The reviews and quality assurance activities associated with the program. Program director .
Program director The member of the Senior Executive Service, or their authorized delegate, responsible for program administration, including issuance and approval of IMDs. For information on who can be an authorized delegate, IRM 1.2.2.2.53 Delegation Order 1-69 (New), Authorization to Approve an Internal Management Document (IMD).
Program goals The objectives or goals for the specific program and the results from following the processes and procedures of the program.
Program owner The program office that typically reports to the policy owner and is responsible for the administration, procedures and updates related to the program.
Purpose A description of the program, process or activity that identifies program objectives, employees responsible for action(s), and the type of work employees perform.
Program reports The reports and reporting mechanisms produced under the program.
Stakeholder The office or business unit responsible for the program policy or whose processes or procedures are affected. These offices generally include those who are responsible for reviewing and approving the IRM.

The following is a list of the acronyms that are used in this IRM section, this IRM uses prompts for data entry and are defined in the charts.

Acronyms Definition Acronyms Definition
AC or A/CI Assistant Commissioner KCSPC Kansas City Submission Processing Center
AC/I Assistant. Commissioner, International KITA Killed In Terrorist Action
ACCT Accounting Branch LEM Law Enforcement Manual
ADJ Adjustments ECC-MTB Enterprise Computing Center, Martinsburg
ADP Automatic Data Processing MF Master File
AMRH Accounts Maintenance MFT Master File Tax (Code)
AO Area Office MLSC Mail Label Service Center
ATF Alcohol, Tobacco and Firearms MSPC New Carrollton Federal Building
AUR Automated Underreporter NCFB New Carrollton Federal Building
AUSPC Austin Submission Processing Center NO National Office
BMF Business Master File NPS National Print Strategy
BRM Business Reply Mail NR No Remittance
BWH Backup Withholding OFP Organizations Functions and Programs
CAF Centralized Authorization File OSPC Ogden Submission Processing Center
CAWR Combined Annual Wage Reporting OR Output Review
CCA Case Control Activity PAO Penalty Appeals Officer
CIB Criminal Investigation Branch PII Personally Identifiable Information
COLL Collections PMF Payer Master File
CP Computer Paragraph POA Power of Attorney
CSCO Compliance Services Collection Operations PRP Problem Resolution Program
CUM Cumulative QRDT Questionable Refund Detection Team
CY Calendar Year RDD Return Due Date
DCC Detroit Computing Center RO Regional Office
DIS Distributed Input System SCCF Service Center Control File
DLN Document Locator Number SCEB Service Center Examination Branch
DLY Daily TIF Processing SCF Sectional Center Facility
ECC-MEM Enterprise Computing Center, Memphis SITLP State Income Tax Levy Program
ECC-MTB Enterprise Computing Center, Martinsburg SPC Submission Processing Center
ECU Entity Control Unit SSA Social Security Administration
EIN Employer Identification Number SOI Statistics of Income
EO/BMF Exempt Organization Business Master File SPC Submission Processing Center
EPMF Employee Plans Master File SRC Secured Returns Code
EPPS Employee Plans Processing Staff STAT Statute Control
ERAS EIN Research and Assignment System TAS Taxpayer Advocate Service
FLC File Location Code TC Transaction Code
FO Field Office TD Treasury Directive
FPLP Federal Payment Levy Program TDA Taxpayer Delinquent Account
FY Fiscal Year TDI Taxpayer Delinquent Investigation
FYM Fiscal Year Month TEFRA Tax Equity and Fiscal Responsibility Act
HQ Headquarters TP Taxpayer
ID Identification UNP Unpostable
IDRS Integrated Data Retrieval System URP Underreporter Program
IMF Individual Master File USPS United States Postal Service
IRAF Individual Retirement Account File ZIP Zone Improvement Plan
IRC Internal Revenue Code TEFRA Tax Equity and Fiscal Responsibility Act
IRM Internal Revenue Manual TP Taxpayer
IRP Information Returns Processing UNP Unpostable
IRS Internal Revenue Service URP Underreporter Program
IVO Integrity and Verification Operation USPS United States Postal Service
IVO Integrity and Verification Operation ZIP Zone Improvement Plan
Exhibit 3.13.62-2

EO Output and Distribution

No. No. Output Title and RunNumber No. Copies and Printed By Distribution
1 Mail Labels
(Sorted by AO in cycles 9617,
9634 and 9652
File 1 80-8A–11		 OSPC See mail out instructions in Exhibit 3.13.62-14, ACS Notices, Letters, Listings and Levies.
2 List of Parent Accounts
File 1 80-6Q-11		 OSPC(2) T:BSP(1), OSPC Entity Control Unit
3 Status 40 Register
File 1 80-8G-11		 All SPCs(2) (except MSPC, OSPC and ANPC) T:BSP(1), each AO(1) its portion.
4 Status 40 Mail Labels (Hardcopy) monthly, except January File 180-81-11 All SPCs(1) (except MSPC, OSPC and-ANPC) AO (its portion)
5 Correspondence Report (Hardcopy quarterly March, June, September and December File 180-8G-11 OSPC(1) OSPC-
Management Support Branch
  All SPCs(2)(except MSPC and ANPC) T:BSP(1), each AO(1) its portion.  
6 Private School Listing (Hardcopy)
(Sorted by AO once a year in December.		 All SPCs(3) (except MSPC and ANPC) T:BSP(1), each AO(2) its portion.
7 List of Parent and Subsidiary
Accounts (Hardcopy) (Sorted by Group Exemption Number) each month
File 180-9G-11		 OSPC(3) OSPC Entity Control Unit
8 Government Entities Inventory Validation Listing (by Industry Area) OSPC(1) T:T:GE:FLS
1111 Constitution N.W. Washington DC 20224–0001 Attn: 5Q-6
Exhibit 3.13.62-3

Exempt Organizations - States of Jurisdiction

(1) For the Area Offices, TE/GE copies of Output refer toExhibit 3.13.62-2separate, bind and ship to the Area Office based upon the state of jurisdiction listed below:

TE/GE Area Offices States of Jurisdiction
1 Northeast Maine
New Hampshire
Vermont
Massachusetts
Connecticut
Rhode Island
New York
2 Mid-Atlantic Pennsylvania
New Jersey
Delaware
Maryland
North Carolina
South Carolina
Virginia
District of Columbia
3 Great Lakes Area Ohio
Michigan
Kentucky
West Virginia
Indiana
Illinois
Wisconsin
4 Gulf Coast Area Tennessee
Mississippi
Louisiana
Florida
Georgia
Alabama
Oklahoma
Arkansas
Texas
5 Central Mountain Minnesota
North Dakota
South Dakota
Nebraska
Iowa
Missouri
Kansas
Montana
Wyoming
Colorado
New Mexico
Arizona
Nevada
Utah
6 Pacific Coast Idaho
Washington
Oregon
California
Hawaii
Alaska
Exhibit 3.13.62-4

TE/GE Mailing Addresses for Headquarters, Submission Processing Campuses, Area Offices, EP Processing Center, and Associate Area Offices

(1) Mailing Address for Distribution of Outputs (2) Mailing Address for Distribution of Outputs—when
(a) When PSPC is indicated;
Internal Revenue Service
2970 Market St
Philadelphia, PA 19104		 Headquarters (FO 50) is indicated:
Internal Revenue Service
(Symbols as indicated below)
1111 Constitution Ave., N.W.
Washington, DC 20224–0002

  • Employee Plans: TE/GE SE:T:EP NCA - 614

  • Exempt Organizations: TE/GE SE:T:EO NCA - 573

  • Government Entities: TE/GE SE:T:GE NCA - 532
(b) When CSPC is indicated
Internal Revenue Service
Attn: Stop 11
P.O. Box 267
Covington, KY 41019–0267		 (3) Mailing addresses for Distribution of EP and EO Outputs other than those listed in (1) through (2) above.

(a) Northeast Region Mailing Address

Internal Revenue Service
TE/GE:EP: NE 936
Silas Deane Highway - 2nd Floor
Wethersfield, CT 06109
(c) When OSPC is indicated:
Internal Revenue Service
Attn: Research and Perfection Entity
SP:PC:RandPIE
Mail Stop 6273
Ogden, UT 84409–0001		 (b) Southeast Region and Baltimore Area Office Mailing Address

Internal Revenue Service (FO 52)
Attn: Director, TE/GE EXAM
P.O. Box 13163, Rm 1450
Baltimore, MD 21203–3163
(d) In addition to the above listed addresses, any output designed for shipment to EP Processing Centers will be mailed to:
Ogden IRSPC
Mail Stop 1110
1973 N. Rulon White Blvd.
Ogden, UT 84201-1000		 (c) Midstate’s Region Mailing Address
Internal Revenue Service
SE:T:GE Director, Government Entities
NCA-532
1111 Constitution Ave NW
Washington, DC 20224-0002
(e) Headquarters (FO 50)
Internal Revenue Service
SE:T:EO Director, Exempt Organizations
NCA-573
1111 Constitution Ave NW
Washington, DC 20224–0002		 (d) Gulf Coast Area Office
Internal Revenue Service
Area Manager, Gulf Coast EP Exam Area
Cedar Bend Professional Center 12309 North Mopac Expressway
MC 4900AUNW
Austin, TX 78758
(f) Headquarters
Internal Revenue Service
SE:T:EP, Director, Employee Plans
NCA-614
1111 Constitution Ave NW
Washington, DC 20224–0002
Director, GE
(1750 Pennsylvania Ave 5th Floor) 1111 Constitution Ave NW Washington DC 20224–0001		 N/A
(g) In addition, all output designated for Shipment to TE/GE BSP:SPP Staff will be mailed to:
Internal Revenue Service
Mail Stop 1110
1973 N Rulon White Blvd
Ogden, UT 84201-1000		 N/A
Exhibit 3.13.62-5

EPMF Output Reports and Distribution

Report/Run No. Report Title Run Frequency Distribution Area:AO Distribution Area: TE/GE Distribution Area: SPC Distribution Area: H
(1) 7100-17
280-40-11		 Annual Return/Reports-National Totals Monthly — — — X
(2) 7100-17
280-40-12		 Annual Return/Reports—by A.O. Monthly — — — X
(3) 7100-28
AR78/40		 EP Report of Delinquent Return Notices /TDI/TDA Monthly — — X X
(4) 280-45-11 Report of ED Returns Filed by POD/Case Grade Jun/Dec X — — X
(5) 280-15-32 EPMF Evaluation of Return Sept. — — — X
Counts by Plan Practice. Ranges            
(6) 280-48-11 Quarterly Report of Returns Posted to EPMF Quarterly X X X X
(7) 280-49-11 Cumulative Report of Quarterly Returns Quarterly X X X X
(8) 280-00-00 Employee Plans D.B. Monthly X — — X
(9) 260-12-15 EPMF Controls Weekly Internal Revenue Service
SE:T:BSP:SPP
Mail Stop 1110
1973 N. Rulon White Blvd.
Ogden, UT 84201-1000		 Internal Revenue Service
SE:T:BSP:SPP
Mail Stop 1110
1973 N. Rulon White Blvd.
Ogden, UT 84201-1000		 Internal Revenue Service
SE:T:BSP:SPP
Mail Stop 1110
1973 N. Rulon White Blvd.
Ogden, UT 84201-1000		 Internal Revenue Service
SE:T:BSP:SPP
Mail Stop 1110
1973 N. Rulon White Blvd.
Ogden, UT 84201-1000
(10) 260-30-15 EPMF Controls Weekly Same as Above Same as Above Same as Above Same as Above
(11) 260-30-20 EPMF Delinquency Record Counts Monthly Internal Revenue Service
SE:T:BSP:SPP
Mail Stop 1110
1973 N. Rulon White Blvd.
Ogden, UT 84201-1000		 Internal Revenue Service
SE:T:BSP:SPP
Mail Stop 1110
1973 N. Rulon White Blvd.
Ogden, UT 84201-1000		 Internal Revenue Service
SE:T:BSP:SPP
Mail Stop 1110
1973 N. Rulon White Blvd.
Ogden, UT 84201-1000		 Internal Revenue Service
SE:T:BSP:SPP
Mail Stop 1110
1973 N. Rulon White Blvd.
Ogden, UT 84201-1000
Exhibit 3.13.62-6

Distribution of Examination Reports of Discriminant Function (DIF)

Run Number Output Title Report Number Distribution
P/R/F-460/95/11 Individual Inventory and Delivery Report (SB) 1040-1 1 and 4
P/R/F-460/93/11 Individual Inventory and Delivery Report (WI) 1040-1  
P/R/F-460/93/XX Individual Inventory and Delivery Report (SC) 1040-1 5
1040-6      
P/R/F-460/95/11 Individual Inventory and Delivery Analysis (SB) 1040-2 1 and 4
P/R/F-460/93/11 Individual Inventory and Delivery Analysis (WI) 1040-2  
P/R/F-460/95/11 SPC Individual Inventory and Delivery Report (SB) 1040-3 1 and 4
P/R/F-460/93/11 SPC Individual Inventory and Delivery Report (WI) 1040-3  
P/R/F-460/95/11 Amended Return Inventory (SB) 1040-5 1 and 4
P/R/F-460/93/11 Amended Return Inventory (WI) 1040-5  
P/R/F-180-88-11 SC Corporate DIF Inventory and Delivery Prior Year (LM) / Current Year (LM) 1120-1 8
180-P6-11 SC Corporate DIF Inventory and Delivery Prior Year (SB) Reports (SC Report—prior year) 1120-4 5
180-88-12 Industry Corporate DIF Inventory and Delivery (LM) 1120-1 8
180-P6-12 AO Corporate DIF Inventory and Delivery (SB) 1120-4 6
180-88-13 National Office Industry Corporate DIF Inventory and Delivery Reports (SC/current year) (LM) 1120-1 9
180-P6-13 National Office SC Corporate DIF Inventory and Delivery Reports (SC/current year) (SB) 1120-4 7
180-89-11 Industry Corporate DIF Inventory and Delivery (LM) 1120-2 8
180-P7-11 AO Corporate DIF Inventory and Delivery (SB) 1120-5 6
180-89-12 National Office Industry Corporate Inventory and Delivery Reports (prior/current year) (LM) 1120-2 9
180-P7-12 National Office SC Corporate Inventory and Delivery Reports (prior/current year) (SB) 1120-5 7
180-89-13 AO Corporate Inventory and Delivery Analysis Report (SC report-prior/current year) (LM) 1120-2 8
180-P7-13 SC Corporate Inventory and Delivery Analysis Report (SC report-prior/current year) (SB) 1120-5 6
180-98-11 BMF Combined Inventory and Delivery Report (1120 current year only) (LM) 1120 9
180-P4-11 BMF Combined Inventory and Delivery Report (1120 current year only) (SB) 1120 7
180-92-11 Delivery and Inventory Report for Fiduciary Income Tax Returns Posted 1041-1 6
180-92-13 National Office Delivery and Inventory Report for Fiduciary Income Tax Returns 1041-1 7
180-96-11 SC Partnership Inventory and Delivery Report (LM) 1065-1 8
180-Q1-11 AO Partnership Inventory and Delivery Report (SB) 1065-3 6
180-96-12 SC Partnership Inventory and Delivery Report (LM) 1065-2 8
180-Q1-12 AO Partnership Inventory and Delivery Report (1065–1) and AO Partnership Inventory and Delivery Analysis Report (1065–2) (AO report—prior/current year) (SB) 1065-4 6
180-96-13 National Office AO Partnership Inventory and Delivery Report (1065-1) and AO Partnership Inventory and Analysis Report (1065-2) (AO report -prior year) (LM) 1065-1 1065-1 9
180-Q1-13 National Office AO Partnership Inventory and Delivery Report (1065-1) and AO Partnership Inventory and Analysis Report (1065-2) (AO report -prior year) (SB) 1065-1 1065-2 4
180-96-14 National Office AO Partnership Inventory and Delivery Report (1065-1) and AO Partnership Inventory and Delivery Analysis Report (1065-2) (AO report -prior year) (LM) 1065-1 1065-2 9
180-Q1-14 National Office AO Partnership Inventory and Delivery Report (1065-1) and AO Partnership Inventory and Delivery Analysis Report (1065-2) (AO report -prior year) (SB) 1065-1 1065-2 4
180-23-11 1066–1 Service Center Reports (prior year) 1066-1 8
180-23-12 1066–1 AO Reports (prior year) 1066-1 8
180-23-13 1066–1 National Office Reports 1066-1 9
       
180-24-11 SC 1120S DIF and 1120-F Inventory and Delivery (LM) 1120-3 8
180–P8–11 SC 1120S DIF and 1120-F Inventory and Delivery (SB) 1120–6 5
180-24-13 National Office Industry 1120S DIF and 1120-F Inventory and Delivery (LM) 1120-3 9
180-P8-13 National Office SC 1120S DIF and 1120-F Inventory and Delivery (SB) 1120-6 7
P/F/R-118/23/11 Form 1120 DIF Scored Returns Summary   3
P/F/R-118/23/11 1120 Returns Posted to Master File   4
180-24-12 Industry 1120S DIF and 1120F Inventory and Delivery (LM) 1120-3 8
18 0-P8-12 AO 1120S DIF and 1120F Inventory and Delivery (SB) 1120-6  

IMF
1- One copy of Area tables to each respective Area
Attn: Chief, Planning and Special Programs: one copy of Area Service Center series (complete series) to SC Examination Branch, Attn: Chief Classification Section
2- POD/Area Series-one copy to respective Area (POD/Area)
Attn: Chief, Classification Section (Complete series)
3- Appropriate Area Office
4- Headquarters National Office SE:S:C:CP:CW:ERS
BMF
5-S.C. Reports to respective Service Center Examination
Branch, Attn: Chief Classification Section
6- AO Reports to respective Area Attn: Chief Planning and Special Program
7- SB/SE HQ
8- One copy of Industry tables to each respective Industry:
Attn: SE:LB&I PSP Analyst
9-LM HQ

Exhibit 3.13.62-7

Social Security Administration (SSA) Addresses

Use this address if legal residence, principal place of business, office or agency is located in any one of the states, or if no legal residence or principal place of business in any state. Wilkes-Barre Data Operations Center Wilkes-Barre, PA 18769–0001

Group Addresses
Group A Social Security Administration OCRO
Division of Earnings Operations
Reports Analysis Br.
Metro West Bldg.
300 N. Greene St.
Baltimore, MD 21290–0300
Group B Social Security Administration OCRO
Division of Certification and Coverage
Metro West Bldg.
300 N. Greene St.
Baltimore, MD 21290–0300
Group C Social Security Administration OCRO
Division of Earnings Operations
Earnings Reports Branch
Metro West Bldg.
300 N. Greene St.
Baltimore, MD 21290–0300
Group D Social Security Administration OCRO
Division of Registration Operation
SSN Process Branch
Metro West Building
300 N. Greene St.
Baltimore, MD 21290 –0300
Group E Reserved
Group F Social Security Administration OCRO
Metro West Bldg.
300 North Greene Street
Metro West Bldg.
Baltimore, MD 21290–0300
Group G Social Security Administration MMB
ATTN: Mail Exam and Process Section
6401 Security Blvd.
Baltimore, MD 21235-0401
Exhibit 3.13.62-8

Current Addresses for Exchanges of Tax Information

Treaty Country Code Mailing Address
AMERICAN SAMOA AQ Mr. Tauanu-u F. Liaiagi
Treasurer American Samoa
Department of Treasury
Pago Pago, American Samoa 96799
AUSTRALIA AS Mr. Trevor P. Boucher
Commissioner
Australian Taxation Officer
2 Constitution Ave.
Canberra, ACT 2601 Australia
AUSTRIA AU Dr. Helmut Loukota
Director of the Department of International Tax Affairs
Federal Ministry of Finance
Himmelpfortegasse 408 Postfach 2
A-1015 Vienna, Austria
BARBADOS BB Mr. G. A. Waithe
Commissioner of Inland Revenue
Department of Inland Revenue
Treasury Building-Bridge Street
Bridgetown, Barbados W.I.
BELGIUM BE Mr. Joseph Van Den Einde
Counselor
Administration Central Des Contributions
Directed C.A.E.-Tour
Finances-Boite 32 Blvd. du Jardin
Bontanique, 501010 Brussels, Belgium
CANADA CA Mr. Pierre Gravelle
Deputy Minister
Branch Revenue Canada (Taxation)
Ottawa, Ontario, Canada KIA OL8
CHINA CH Mr. Nui Licheng
Deputy Commissioner
General Taxation Bureau
the Ministry of Finance
Beijing
The People's Republic of China
CYPRUS CY Director of Inland Revenue Department
Ministry of Finance
Nicosia, Cyprus NOTE: Mail Form 3206 and copy of OECD transmittal form to: Revenue Service Representative-IRS
American Embassy, Rome
APO New York 09794-0007
DENMARK DA Mr. Jens Christiansen
Kontorchef
Statsskattedirektoratet 6, Kontrolkontor Meldahlsgade
51613 Copenhagen V Denmark
DOMINICA DO Mr. Gilbert Williams
Financial Secretary
Ministry of Finance
Inland Revenue Division
King George V Street
Roseall, Dominico
EGYPT EG Mr. Abdel Gafaar
Undersecretary of Finance
Chief, Taxation Department
Falaky Building
Hussein Hagazy St.
Cairo, Egypt
NOTE: Mail all correspondence and Form 3206 and OECD to:   Revenue Service Representative
American Embassy
APO New York 09038-0001
FINLAND FI Mr. Rainer Soderholm
Director for International Tax Affairs
Ministry of Finance Tax Department
International Affairs
P.O. Box 286
SF-00171 Helsinki, Finland
FRANCE FR Mr. Jean-Pierre Maillard
Directeur Divisionnaire
Direction des Services
Generaux et de l'Informatique
9, rue d'Uzes
75094 Paris, France
GERMANY GM Mr. Thomas Menck
Ministerialrat
Federal Ministry of Finance
Graurheindorfer Strasse 108
Bonn 53117 Germany
GREECE GR Director, International Relations Division
Section A: Tax Affairs
2-4 Sina Street
10184 Athens, Greece
NOTE: Mail Form 3206 and copy of OECD transmittal form to:   Revenue Service Representative - IRS
American Embassy, Rome
APO New York 09794-0007
GRENADA GJ Mr. Lauriston F. Wilson
Director General
Department of Finance
c/o Ministry of Finance
St. Georges, Grenada West Indies
GUAM GQ Mr. Dave Santos
Director
Department of Revenue and Taxation
Government of Guam
855 West Marine Drive
Agana, Guam 96910
HUNGARY HU Mrs. Kornel Apatini
General Director
Minister of Finance
Jozfef Nador Ter 2-4
Budapest, Hungary 1051
NOTE: Mail Form 3206 and copy of OECD transmittal form to:   Revenue Service Representative-IRS
American Embassy, Rome
APO New York 09794-0007
ICELAND IC Mr. Garoar Valdimarsson
Director of Internal Revenue
Rikisskattstjori Skulagotu
57150 Reykjavik, Iceland
IRELAND EI Mr. P. F. Mullen
Assistant Secretary Legislation and Statistics Branch
Office of the Revenue Commissioners
Dublin Castle
Dublin 2, Ireland
ITALY IT Italian Competent Authority
General Directorate of Direct Taxation
Ministry of Finance
Division XII
Viale Europa, 242 EUR, Italy
NOTE: Mail Form 3206 and copy of OECD transmittal form to:   Revenue Service Representative-IRS
American Embassy, Rome
APO New York 09794-0007
JAMAICA JM Mr. Canute Miller
Chairman, Revenue Board
the Office Centre (10th Floor)
Kingston Mall
12 Ocean Boulevard
Kingston, Jamaica
JAPAN JA Mr. Go Kawada
Director
Office of International Operations
National Tax Administration
3-1-1 Kasumigaseki Chiyoda-ku
Tokyo 100, Japan
NOTE: Mail Form 3206 to:   Office of the Assistant Commissioner (International)
Attn: Chief, International Exchange Branch SE:LM:IN:I:A:E
950 L'Enfant Plaza, S.W.
Washington, D.C. 20024-2123
Mail all other correspondence and Form OECD to:   Revenue Service Representative-IRS
American Embassy
Box 208
APO San Francisco 96503-0004
KOREA KS Mr. Se-won Chang
Director
International Taxation Division I.
International Tax Administration
National Tax Administration
108-4 Susong-dong, Chongno-gu
Seoul 110, The Republic of Korea
(See also NOTE under Japan above)    
LUXEMBORG LU Dr. Jean Olinger
Director, Administrationdes Contributions Directes
45, Boulevard Roosevelt Luxembourg
Grand Duchy of Luxembourg
MALTA MT Mr. Joe Conti
Commissioner
Inland Revenue Department
Beltissebh Malta
NOTE: Mail Form 3206 and copy of OECD transmittal form to:   Revenue Service Representative-IRS
American Embassy, Rome
APO New York 09794-0007
MOROCCO MO Mr. Mohammed Alaoui Medaghri
Directeur Adjoint
Division des Impots
Avenue Mohammed V
Quartier Administratif
Rabat, Morocco
NETHERLANDS NL Mr. C. Boersma
Director General of Taxes
Ministry of Finance
Casuariestraat 32
The Hague, Netherlands
NEW ZEALAND NZ Mr. David R. Henry
The Commissioner of Inland Revenue
P.O. Box 2198
Wellington, New Zealand
NORWAY NO Mr. Willy Ovesen
Director General of Taxes
the Directorate of Taxes
Postbiks 6300 Etterstad
0603 Oslo 6, Norway
PAKISTAN PK Mr. Sajjad Hasan
Pakistani Competent Authority
Central Board of Revenue
CDA Block III
Islamabad, Pakistan
NOTE: Mail all correspondence and Form 3206 and OECD to:   Revenue Service Representative
American Embassy
APO New York 09038-0001
PHILIPPINES RP Mr. Victor A. Deoferio, Jr.
Deputy Commissioner
Bureau of Internal Revenue
BIR Building, Diliman
Quezon City
Manila, Philippines
NOTE: Mail all correspondence and Form 3206 and OECD to:   Revenue Service Representative
Manila Internal Revenue Service
c/o American Embassy
APO San Francisco 96528
POLAND PL Minister of Finance
Post Office Box 2000-916
Warsaw, Poland
PUERTO RICO RQ Arcangel Caceres, Esq.
Director Bureau of Income Tax
Department of Treasury
P.O. Box S-4515
San Juan, Puerto Rico 00905
ROMANIA RO Mr. Nicolae Sandulescu
Director of the State Income and Tariffs Directorate
Ministry of Finance
8 Doamnei Street
Bucharest, Romania
NOTE: Mail Form 3206 and copy of OECD transmittal form to:   Revenue Service Representative-IRS
American Embassy, Rome
APO New York 09794-0007
SWEDEN SW Mr. Stefan Vogel
Riksskatteverket
Utlandskontrollenheten (TR/U)
S-171 94 SOLNA Sweden
SWITZERLAND SZ Mr. Deiter Metzger
Director, Federal Tax Administration
Eigerstrasse 65
CH 3003 Bern, Switzerland
TRINIDAD AND TOBAGO TD Mr. Randolph J. Kong
Chairman of Board
Trinidad House
St. Vincents Street
Port of Spain, Trinidad
UNITED KINGDOM UK Mr. K. M. Fletcher
Inland Revenue
Operations Division
South -west Wing
Bush House
Strand
London WC2B 4RD
VIRGIN IS.(U.S.) VQ Mr. Anthony P. Olive
Director, V.I. Bureau of Internal Revenue
P.O. Box 3186
Charlotte Amalle
St. Thomas, V.I. 00801

Listed below are country codes referring to territories or other possessions. Send Form OECD for these to the competent authority for the parent country shown.

Code Name Parent Country
KT Christmas Island Australia
FG French Guiana France
GP Guadeloupe France
MB Martinique France
RE Reunion France
Exhibit 3.13.62-9

Appeals Office Codes and Addresses with Related Submission Processing Campus and Area Office Codes

Appeals Office Appeals Office Codes (AOC), Submission Processing Campus (SPC) and Area Office (AO) Address
Midstate’s Region (Dallas)   Appeals AIMS Coordinator
Stop 8000 SWRO, 14th Floor
4050 Alpha Rd.
Dallas, TX 75244-4203
Arkansas-Oklahoma Appeals Office (Oklahoma City) (AOC 154 or 254)
(SPC 18, AO 73)		 8000 OKC
Suite 939
55 North Robinson Street
Oklahoma City, OK 73102-9231
Houston Appeals Office (Houston) (AOC 152 or 252)
(SPC 18, AO 76)		 8000 HAL, Suite 750
8701 S. Gessner Road
Houston, TX 77074
Illinois Appeals Office (Chicago) (AO 131 or 231)
(SPC 09, AO 36)		 8000 CHI, Suite 600
200 West Adams Street
Chicago, IL 60606
Kansas-Missouri Appeals Office (St. Louis) (AOC 135 or 233)
(SPC 09, AO 43)		 Room 6.304 Stop 8000 STL
1222 Spruce Street
St. Louis, Missouri 63103-2839
Midwest Appeals Office (Milwaukee) (AOC 133 or 233)
(SPC 09, AO 39)		 8000 MIL
Suite 780
310 W. Wisconsin Avenue
Milwaukee, WI 53203
North Central Appeals Office (St. Paul) (AOC 136 or 236)
(SPC 09, AO 41)		 8000 STP
Suite 6000, Box 120
175 5th Street East
St. Paul, MN 55101-2901
North Texas Appeals Office (Dallas) (AOC 150 or 250)
(SPC 18, AO 75)		 8000 NWSAT
Suite 517
4050 Alpha Road
Dallas, TX 75244-4203
South Texas Appeals Office (Austin) (AOC 155 or 255)
(SPC 18, AO 74)		 8000 AUS
Suite 602
300 E. 8th Street
Austin, TX 78701
Northeast Region (New York)   Appeals AIMS Coordinator
P.O. Box 2263
Church Street Station
New York, NY 10008-2363
Brooklyn Appeals Office (Long Island) (AOC 124 or 224)
(SPC 19, AO 11)		 3rd Floor
50 Clinton Street
Hempstead, NY 11550
Connecticut-Rhode Island Appeals Office (Hartford) (AOC 122 or 222)
(SPC 08, AO 06)		 Suite 200
333 East River Drive
Hartford, CT 06108-4202
Manhattan Appeals Office (New York City) (AOC 123 or 223)
(SPC 19, AO 13)		 P.O. Box 2954
Church Street Station
New York, NY 10008
Michigan Appeals Office (Detroit) (AOC 143 or 243)
(SPC 17, AO 38)		 470 McNamara Bldg.
477 Michigan Avenue
Detroit, Ml 48226-2518
New England Appeals Office (Boston) (AOC 121 or 221)
(SPC 08, AO 04)		 Room 493
10 Causeway Street
Boston, MA 02222-1083
New Jersey Appeals Office (Newark) (AOC 172 or 272)
(SPC 19, AO 22)		 Suite 1400
One Newark Center
Newark, NJ 07102
Ohio Appeals Office (Cincinnati) (AOC 141 or 241)
(SPC 17, AO 22)		 Suite 2200
312 Elm Street
Cincinnati, OH 45202
Pennsylvania Appeals Office (Philadelphia) (AOC 173 or 273)
(SPC 28, AO 23)		 Suite 2200
Mellon Independence Center
701 Market Street
Philadelphia, PA 19106
Upstate New York Appeals Office (Buffalo) (AOC 120 or 220)
(SPC 08, AO 16)		 Suite 400 Guaranty Bldg.
28 Church Street
Buffalo, NY 14202
Southeast Region (Atlanta)   Appeals AIMS Coordinator
P.O. Box 926 Stop 170-R
Atlanta, GA 30301–0926
Delaware-Maryland Appeals Office (Baltimore) (AOC 171 or 271)
(SPC 28, AO 52)		 Room 2601
200 St. Paul Place
Baltimore, MD 21202
Georgia Appeals Office (Atlanta) (AOC 110 or 210)
(SPC 07, FO 58)		 STOP 1100-D
P.O. Box 925
Atlanta, GA 30370
Gulf Coast Appeals Office (New Orleans) (AOC 153 or 253)
(SPC 49, AO 72)		 Room 215, STOP 20
600 S. Maestri Place
New Orleans, LA 70130
Indiana Appeals Office (Indianapolis) (AOC 144 or 244)
(SPC 17, AO 35)		 STOP 72
P.O. Box 44850
Indianapolis, IN 46244
Kentucky-Tennessee Appeals Office (Nashville) (AOC 115 or 215)
(SPC 49, AO 62)		 Suite 300
810 Broadway
Nashville, TN 37203-3876
North Florida Appeals Office (Jacksonville) (AOC 113 or 213)
(SPC 07, AO 59)		 Federal Office Bldg.
1000 Pine Island Rd Ste. 350
Plantation, FL 33324–3202
North-South Carolina Appeals Office (Greensboro) (AOC 112 or 212)
(SPC 49, AO 56)		 Room 527
320 Federal Place
Greensboro, NC 27401
South Florida Appeals Office (Miami) (AOC 114 or 214)
(SPC 07, AO 65)		 Atrium West, Suite 240
7771 W. Oakland Park Blvd.
Sunrise, FL 33351
Virginia-West Virginia Appeals Office (Richmond) (AOC 175 or 275)
(SPC 28, AO 54)		 400 N. 8th Street
Room 600 Box 72
Richmond, VA 23219
Central California Appeals Office (San Jose) (AOC 168 or 268)
(SPC 89, AO 77)		 55 South Market Street
San Jose, CA 95113
Los Angeles Appeals Office (Los Angeles) (AOC 160 or 260)
(SPC 89, AO 95)		 Room 3054
300 N. Los Angeles Street
Los Angeles, CA 90012
Northern California Appeals Office (San Francisco (AOC 164 or 264)
(SPC 89, AO 94)		 Suite 2000
100 First St.
San Francisco, CA 94105
Pacific Northwest (Seattle) (AOC 165 or 265)
(SPC 29, AO 91)		 Room 2790
915 Second Avenue
Seattle, WA 98174
Rocky Mountain Appeals Office (Denver) (AOC 151 or 251)
(SPC 29, AO 84)		 8000 DEN
400 Federal Bldg.
1244 Speer Blvd.
Denver, CO 80204
Southern California Appeals Office (Laguna Niguel) (AOC 163 or 263)
(SPC 89, AO 33)		 Suite 4404
24000 Avila Road
Laguna Niguel, CA 92656
Southwest Appeals Office (Phoenix) (AOC 161 or 261)
(SPC 29, AO 86)		 Suite 1501
3225 N. Central Avenue
Phoenix, AZ 85012

Note:

If Appeals Code is indicated for an out-of-region Appeals Office, send AIMS output to the Appeals AIMS Coordinator of the region in which the output SPC is located.

Exhibit 3.13.62-10

Field Addresses for Examination

Small Business/Self Employed (SB/SE) Operating Division PSP Area Small Business/Self Employed (SB/SE) Operating Division PSP Address
Area 1 IRS-SB/SE Compliance Area 1
Attn: PSP
Stop 41175
15 New Sudbury Street
Boston, MA 02203–0002
Area 2 IRS-SB/SE Compliance Area 2
Attn: PSP
7th Floor
600 Arch Street.
Philadelphia, PA 19106–1611
Area 3 IRS-SB/SE Compliance Area 3
Attn: PSP
Stop 4011
400 West Bay Street
Jacksonville, FL 32202–4410
Area 4 IRS-SB/SE Compliance Area 4
Attn: PSP
Stop 4030 STP
30 E 7th St 11th Fl
St. Paul, MN 55101–4914
Area 5 IRS-SB/SE Compliance Area 5
Attn: PSP
4033 HOU
1919 Smith Street
Houston, TX 77002–8049
Area 6 IRS-SB/SE Compliance Area 6
Attn: PSP
MS 4032 DEN
600 17th Street
Denver, CO 80202–2490
Area 7 IRS-SB/SE Compliance Area 7
Attn: PSP
MS 940S
1301 Clay Street.
Oakland, CA 94612–5217
Area 8 IRS-SB/SE Compliance Area 8
obsolete
Area 9 IRS-SB/SE Compliance Area 9
obsolete
Area 10 IRS-SB/SE Compliance Area 10
obsolete
Area 11 IRS-SB/SE Compliance Area 11
obsolete`
Area 12 IRS-SB/SE Compliance Area 212
Attn: PSP
Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Area 13 IRS-SB/SE Compliance Area 213
Attn: PSP

Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Area 14 IRS-SB/SE Compliance Area 214
Attn: PSP
Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Area 15 IRS-SB/SE Compliance Area 15
Attn: PSP:PROM
950 L'Enfant Plaza S.W.
Washington, DC 20024-2123
Area 16 IRS-SB/SE Compliance Area 16
obsolete

Large Business and International (LB&l) Division Territory Addresses

F-Financial Services Industry (PBC 301)
Director of Field Operations-Manhattan (SBC 080XX)		 Address
SBC 08005 IRS-LB&I Financial Services
Attn: Territory Manager - F Territory 1
110 West 44th St. - 8th Floor
New York, NY 10036–6710
SBC 08020 IRS-LB&I Financial Services
Attn: Territory Manager - F Territory 2
290 Broadway - 12th Floor
New York, NY 10007–1823
SBC 08030 IRS-LB&I Financial Services
Attn: Territory Manager - F Territory 3
110 West 44th St. - 6th Floor
New York, NY 10036–6710
SBC 08050 IRS-LB&I Financial Services
Attn: Territory Manager - F Territory 4
290 Broadway - 12th Floor
New York, NY 10007–1823
 

Director of Field Operations - East (SBC 275XX)

Director of Field Operations-East (275XX) Address
SBC 27505 IRS-LB&I Financial Services
Attn: Territory Manager - F Territory 5
5205 Leesburg Pike
Baileys Crossroads, VA 22041–3802
SBC 27510 IRS-LB&I Financial Services
Attn: Territory Manager - F Territory 6
601 S. Henderson Rd. Suite 200
King of Prussia, PA 19406–3596
SBC 27515 IRS-LB&I Financial Services
Attn: Territory Manager - F Territory 7
150 Court Street – 6th Floor
New Haven, CT 06510–2022
SBC 27520 IRS-LB&I Financial Services
Attn: Territory Manager - F Territory 8
801 9th St, NW, 3rd Floor LB&I
Washington, DC 20005–4503
SBC 27550 IRS-LB&I Financial Services
Attn: Territory Manager - F Territory 9
936 Silas Deane Highway; 4th Floor
Wethersfield, CT 06109–4273
 

Natural Resources and Construction Industry (PBC 302)
Director of Field Operations - West (SBC 090XX)

Natural Resources and Construction Industry (PBC 302)
Director of Field Operations - West (SBC 090XX)		 Address
SBC 09005 IRS-LB&I Natural Resources and Construction
Attn: Territory Manager - NRC Territory 4
225 W. Broadway
Glendale, CA 91204–1331
SBC 09010 IRS-LB&I Natural Resources and Construction
Attn: Territory Manager - NRC Territory 8
210 E Earll Drive - Stop 4209 PHX
Phoenix, AZ 85012–2626
SBC 09015 IRS-LB&I Natural Resources and Construction
Attn: Territory Manager - NRC Territory 12
225 W. Broadway - 2nd Floor
Glendale, CA 91204–1331
SBC 09020 IRS-LB&I Natural Resources and Construction
Attn: Territory Manager - NRC Territory 10
55 North Robinson - 4200 OKC
Oklahoma City, OK 73102–9226
SBC 09025 IRS-LB&I Natural Resources and Construction
Attn: Territory Manager - NRC Territory 11
300 N. Los Angeles St.
Los Angeles, CA 90012–3308
SBC 09050 IRS-LB&I Natural Resources and Construction
Attn: Territory Manager - NRC Territory 13
225 West Broadway - 2nd Floor
Glendale, CA 91204–1331
 


Director of Field Operations - East (SBC 440XX)

Director of Field Operations - East (SBC 440XX) Address
SBC 44010 IRS-LB&I Natural Resources and Construction
Attn: Territory Manager - NRC Territory 1
1919 Smith Street - 4100 HOU
Houston, TX 77002–8049
SBC 44015 IRS-LB&I Natural Resources and Construction
Attn: Territory Manager - NRC Territory 6
1919 Smith Street - Stop 1090 HOU
Houston TX 77002–8049
SBC 44020 IRS-LB&I Natural Resources and Construction
Attn: Territory Manager - NRC Territory 2
1555 Poydras Street, Suite 220 — Stop 35
New Orleans, LA 70112–3701
SBC 44030 IRS-LB&I Natural Resources and Construction
Attn: Territory Manager - NRC Territory 3
4050 Alpha Road
Farmers Branch, TX 75244–4201
SBC 44050 IRS-LB&I Natural Resources and Construction
Attn: Territory Manager - NRC Territory 7
4050 Alpha Road - Stop MC 4100 MWSAT
Farmers Branch, TX 75244–4201
 

CTM - Communications, Technology and Media Industry (PBC 303)
Director of Field Operations - East (SBC 080XX)

CTM - Communications, Technology and Media Industry (PBC 303)
Director of Field Operations - East (SBC 080XX)		 Address
SBC 08005 IRS-LB&I Communications, Technology and Media
Attn: Territory Manager - CTM Territory 10
2888 Woodcock Boulevard - Stop 652-D
Atlanta, GA 30341–4002
SBC 08010 IRS-LB&I Communications, Technology and Media
Attn: Territory Manager - CTM Territory 11
25 New Sudbury Street, Room 1325
Boston, MA 02203–0002
SBC 08015 IRS-LB&I Communications, Technology and Media
Attn: Territory Manager - CTM Territory 9
1 Montvale Ave
Stoneham, MA 02180–3559
SBC 08020 IRS-LB&I Communications, Technology and Media
Attn: Territory Manager - CTM Territory 7
110 West 44th Street - 6th Floor
New York, NY 10036–6710
SBC 08025 IRS-LB&I Communications, Technology and Media
Attn: Territory Manager - CTM Territory 8
100 Dey Place
Edison, NJ 08817–3700
 

Director of Field Operations - West (SBC 560XX)

Director of Field Operations - West (SBC 560XX) Address
SBC 56005 IRS-LB&I Communication, Technology and Media
Attn: Territory Manager - CTM Territory 4
220 SW 3rd Avenue MS 0130
Portland, OR 97204–2825
SBC 56010 IRS-LB&I Communication, Technology and Media
Attn: Territory Manager - CTM Territory 3
56 Inverness Drive East - DEN 4290SO
Englewood, CO 80112–5129
SBC 56020 IRS-LB&I Communication, Technology and Media
Attn: Territory Manager - CTM Territory 2
55 South Market Street HQ 1270
San Jose, CA 95113–2324
SBC 56025 IRS-LB&I Communication, Technology and Media
Attn: Territory Manager - CTM Territory 1
450 Golden Gate Avenue - SF6107
San Francisco, CA 94102–3661
SBC 56050 IRS-LB&I Communication, Technology and Media
Attn: Territory Manager - CTM Territory 6
450 Golden Gate Avenue - SF6107
San Francisco, CA 94102–3661
 

RFPH - Retailers, Food, Pharmaceuticals and Healthcare Industry (PBC 304)
Director of Field Operations - East (SBC 275XX)

RFPH - Retailers, Food, Pharmaceuticals and Healthcare Industry (PBC 304)
Director of Field Operations -East (SBC 275XX)		 Address
SBC 27505 IRS-LB&I Retailers, Food, Pharmaceuticals and Healthcare
Attn: Territory Manager - RFPH Territory 9
700 West Capital Avenue Stop 1300–LIT
Little Rock, AR 72201–3225
 

Director of Field Operations - West (SBC 590XX)

Director of Field Operations - West (SBC 590XX) Address
SBC 59010 IRS-LBandl Retailers, Food, Pharmaceuticals and Healthcare
Attn: Territory Manager - RFPH Territory 2
230 S. Dearborn Street - Rm 2230
Chicago, IL 60603-1505
SBC 59015 IRS-LB&I Retailers, Food, Pharmaceuticals and Healthcare
Attn: Territory Manager - RFPH Territory 4
2001 Butterfield Road-4800WSB
Downers Grove, IL 60515–1050
SBC 59020 IRS-LB&I Retailers, Food, Pharmaceuticals and Healthcare
Attn: Territory Manager - RFPH Territory 5
316 North Robert Street - Stop 4100STP
St. Paul, MN 55101–1495
SBC 59025 IRS-LB&I Retailers, Food, Pharmaceuticals and Healthcare
Attn: Territory Manager - RFPH Territory 3
230 S. Dearborn Street
Room 3000MS-4000CHI
Chicago, IL 60604–1505
SBC 59050 IRS-LB&I Retailers, Food, Pharmaceuticals and Healthcare
Attn: Territory Manager - RFPH Territory 1
230 S. Dearborn Street
Room 3000MS-4000CHI
Chicago, IL 60604–1505
 

HMT - Heavy Manufacturing and Transportation Industry (PBC 305) - Director of Field Operations - New Jersey (SBC 080XX)

HMT - Heavy Manufacturing and Transportation Industry (PBC 305) - Director of Field Operations - New Jersey (SBC 080XX) Address
SBC 08005 IRS-LB&I Heavy Manufacturing and Transportation
Attn: Territory Manager - HMT Territory 2
7850 S.W. 6th Court; Stop 4710
Plantation, FL 33324–3202
SBC 08010 IRS-LB&I Heavy Manufacturing and Transportation
Attn: Territory Manager - HMT Territory 3
1122 Town and Country Commons; Suite 250
Chesterfield, MO 63017–8200
SBC 08015 IRS-LB&I Heavy Manufacturing and Transportation
Attn: Territory Manager - HMT Territory 1
400 West Bay Street; Mail Stop 4100
Jacksonville, FL 32202–4410
SBC 08020 IRS-LB&I Heavy Manufacturing and Transportation
Attn: Territory Manager - HMT Territory 4
201 Como Park Blvd
Cheektowaga, NY 14227–1416
SBC 08050 IRS-LB&I Heavy Manufacturing and Transportation
Attn: Territory Manager - HMT Territory 5
2888 Woodcock Boulevard – Stop 072–N
Atlanta, GA 30341–4002
 

Director of Field Operations - Michigan (SBC 250XX)

Director of Field Operations - Michigan (SBC 250XX) Address
SBC 25005 IRS-LB&I Heavy Manufacturing and Transportation
Attn: Territory Manager - HMT Territory 7
5990 West Creek Road
Independence, OH 44131–2190
SBC 25010 IRS-LB&I Heavy Manufacturing and Transportation
Attn: Territory Manager - HMT Territory 6
477 Michigan Avenue - Room 2423
Detroit, MI 48226–4523
SBC 25015 IRS-LB&I Heavy Manufacturing and Transportation
Attn: Territory Manager - HMT Territory 10
310 W. Wisconsin T-1
Milwaukee, WI 53203–2213
SBC 25020 IRS-LB&I Heavy Manufacturing and Transportation
Attn: Territory Manager - HMT Territory 9
24000 Avila Road - Stop 6011 - Room 3506
Laguna Niguel, CA 92677–3405
SBC 25025 IRS-LB&I Heavy Manufacturing and Transportation
Attn: Territory Manager - HMT Territory 8
1000 Liberty Avenue
Pittsburgh, PA 15222–4004
 

FS - Field Specialist (PBC306) - Program Manager - Financial Products Specialist (SBC 800XX)

FS - Field Specialist (PBC306) - Program Manager - Financial Products Specialist (SBC 800XX) Address
SBC 80005 IRS-LB&I Field Specialists
Attn: Territory Manager — FP Territory 1 (1910)
575 North Pennsylvania Street, MS LM505
Indianapolis, IN 46204–1563
SBC 80010 IRS-LB&I Field Specialists
Attn: Territory Manager — FP Territory 2 (1890)
55 South Market Street, MS HQ4100
San Jose, CA 95113–2324
SBC 80015 IRS-LB&I Field Specialists
Attn: Territory Manager — FP Territory 3 (1900) Financial Products Territory Manager
Monmouth Executive Center, Suite 2
4 Paragon Way
Freehold, NJ 07728–7895
 

Program Manager - Computer Audit Specialists (SBC 810XX)

Program Manager - Computer Audit Specialists (SBC 810XX) Address
SBC 81005 IRS-LB&I Field Specialists
Attn: Manager — CAS Territory 1 (1790)
801 Broadway, Suite 201, MDP 123
Nashville, TN 37203–3816
SBC 81010 IRS-LB&I Field Specialists
Attn: Manager — CAS Territory 2 (1780)
4050 Alpha Road-MS 4000NWSAT
Farmers Branch, TX 75244–4201
SBC 81015 IRS-LB&I Field Specialists
Attn: Manager — CAS Territory 2 (1810)
24000 Avila Road-MS 6031
Laguna Niguel, CA 92677–3405
SBC 81020 IRS-LB&I Field Specialists
Attn: Manager — CAS Territory 4 (1820)
110 West 44 Street, 8th Floor-CAS:1820
New York, NY 10036–6710
 

Program Manager - Engineers (SBC 820XX)

Program Manager - Engineers (SBC 820XX) Address
SBC 82005 IRS-LB&I Field Specialists
Attn: Manager — ENG Territory 1 (1840)
7850 SW 6th Court
Plantation, FL 33324–3202
SBC 82015 IRS-LB&I Field Specialists
Attn: Manager — ENG Territory 3 (1850)
450 Golden Gate Ave, SF6107
San Francisco, CA 94102–3661
SBC 82020 IRS-LB&I Field Specialists
Attn: Manager — ENG Territory 4 (1870)
1 Montvale Avenue
Stoneham, MA 02180–3559
SBC 82025 IRS-LB&I Field Specialists
Attn: Manager — ENG Territory 5 (1860)
316 N. Robert Street, Stop 4300STP
St. Paul, MN 55101–1495
 

Program Manager-Economists (SBC 830XX)

Program Manager-Economists (SBC 830XX) Address
SBC 830XX IRS-LB&I Field Specialists
Attn: Economist Program Manager
2888 Woodcock Blvd., MS 682D
Atlanta, GA 30341–4002
 

Program Manager-Employment Tax Specialists (SBC 840XX)

Program Manager-Tax Specialists (SBC 840XX) Address
SBC 840XX IRS-LB&I Field Specialists
Attn: Employment Tax Program Manager
24000 Avila Road, MS 6041
Laguna Niguel, CA 92677–3405
Exhibit 3.13.62-11

Collection Activity Report (CAR) and Area Office (AO) Addresses

City City
04-Boston (New England)
Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 9112
Boston, MA 02203		 35-Indianapolis (Indiana)
Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 44687
Indianapolis, IN 46244
06-Hartford (Connecticut–Rhode Island)
Internal Revenue Service
Chief Compliance (Collection)
Stop 204
135 High Street
Hartford, CT 06103		 36-Chicago (Illinois)
Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 1193
Chicago, IL 60690
11-Brooklyn
Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 380
Brooklyn, NY 11202		 38-Detroit (Michigan)
Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 32500
Detroit, MI 48232
13-Manhattan 39-Milwaukee (Midwest)

Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 3000
Manhattan, NY 10008
Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 495
Milwaukee, WI 53201
16-Buffalo (Upstate New York) 41-St. Paul (North Central)
Internal Revenue Service
Chief Compliance (Collection)
11 W. Huron Street, Room 406B
Buffalo, NY 14202		 Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 64556
St. Paul, MN 55164
22–Newark (New Jersey) 43-St. Louis (Kansas-Missouri)
Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 1269
Newark, NJ 07101		 Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 1146 HW Wheeler Station
St. Louis, MO 63188
23-Philadelphia (Pennsylvania) 52-Baltimore (Delaware-Maryland)
Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 12050
Philadelphia, PA 19106		 Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 538, Room 627
Baltimore, MD 21203
31-Cincinnati (Ohio) 54-Richmond (Virginia-West Virginia)
Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 1579 Room 3403
Cincinnati, OH 45201		 Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 10107
Richmond, VA 23240
33-Laguna Niguel (Southern California) 56-Greensboro (North-South Carolina)
Internal Revenue Service
Chief Compliance (Collection)
P.O. Box C–11
Laguna Niguel, CA 92677		 Internal Revenue Service
Chief Compliance (Collection)
320 Federal Place
Greensboro, NC 27401
75-Dallas (North Texas) 58-Atlanta (Georgia)
Internal Revenue Service
Chief Compliance (Collection)
1100 Commerce Street
Dallas, TX 75242-1100		 Internal Revenue Service
Chief Compliance (Collection)
Room 1665
401 West Peachtree Street
Atlanta, GA 30365
76-Houston 59-Jacksonville (North Florida)
Internal Revenue Service
Chief Compliance (Collection)
Mail Stop 500BP
3223 Briarpark
Houston, TX 77042		 Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 35045
Jacksonville, FL 32202
77-San Jose (Central California) 62-Nashville (Kentucky–Tennessee)
Internal Revenue Service
Chief Compliance (Collection)
Suite 900
1 North 1st
San Jose, CA 95113		 Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 1107
Nashville, TN 37202
84-Denver (Rocky Mountain) 65-Ft. Lauderdale (South Florida)
Internal Revenue Service
Chief Compliance (Collection)
600 Seventeenth Street
Denver, CO 80202–2490		 Internal Revenue Service
Chief Compliance (Collection)
Room 329 Building B
University Drive North
Fort Lauderdale, FL 33324
86-Phoenix (Southwest) 66-Puerto Rico
Internal Revenue Service
Chief Compliance (Collection)
2120 N. Central Ave.
Phoenix, AZ 85004		 Internal Revenue Service
Attn: Cynthia Wren, Compliance
P.O. Box 384
Washington, DC 20044
91-Seattle (Pacific–Northwest) 72-New Orleans (Gulf Coast)
Internal Revenue Service
Chief Compliance (Collection)
MS 200
915 Second Ave.
Seattle, WA 98111		 Internal Revenue Service
Chief Compliance (Collection)
Stop 6
500 Camp Street
New Orleans, LA 70130
94-San Francisco (Northern California) 73-Oklahoma City (Arkansas–Oklahoma)
Internal Revenue Service
Chief Compliance (Collection)
Stop 4–3–13
P.O. Box 36030
San Francisco, CA 94102		 Internal Revenue Service
Chief Compliance (Collection)
MS 5000 OKL
55 N. Robinson
Oklahoma City, OK 73102
95-Los Angeles 74-Austin (South Texas)
Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 1431
Los Angeles, CA 90053		 Internal Revenue Service
Chief Compliance (Collection)
P.O. Box 250
Austin, TX 78767
98-International  
Internal Revenue Service
Attn: Cynthia Wren, Compliance
P.O. Box 384
Washington, DC 20044		  
Area Office Addresses for Taxpayer Services Midstate’s Region
Internal Revenue Service
Regional Chief Customer Service
4050 Alpha Road-Stop 6600 MSRO
Dallas, TX 75244–4203		 Internal Revenue Service
Midwest area office
Chief Customer Service Division
MS 6600 MIL
310 West Wisconsin Ave.
Milwaukee, WI 53203-2221
Internal Revenue Service
Arkansas-Oklahoma area office
Stop 6600 OKC
55 N. Robinson
Oklahoma City, AR 73102		 Internal Revenue Service
North Center area office
Chief Customer Service
Suite 400 North
2550 University Ave, W
St. Paul, MN 55101
Internal Revenue Service
Houston area office
Stop 6605 Hal
8701 5. Gessner
Houston, TX 77074		 Internal Revenue Service
North Texas area office
Chief Customer Service
MS 6620 DAL
1100 Commerce Street
Dallas, TX 75242-1100
Internal Revenue Service
Kansas-Missouri area office (St. Louis)
1222 Spruce Street
St. Louis, MO 63103		  
Internal Revenue Service
Illinois area office
Chief Customer Service
MS 60604 CHI
230 South Dearborn Street
Chicago, IL 60604		 Internal Revenue Service
South Texas area office
Chief Customer Service Division
Stop 6620 AUS
300 East Eighth Street
Austin, TX 78701
Area Office Addresses for Taxpayer Services  
Northeast Region  
Internal Revenue Service
Region Chief Customer Service
Room 1110
90 Church Street Station
New York, NY 10007		 Internal Revenue Service
Ohio Area Office
Chief Customer Service
Rm 2405
550 Main Street
Cincinnati, OH 45202--5204
Internal Revenue Service
Brooklyn Area Office
Chief Customer Service
625 Fulton Street
Brooklyn, NY 12207		 Internal Revenue Service
Connecticut—Rhode Island area office
Chief Customer Service
William R. Cotter Federal Building
Stop 115
135 High Street
Hartford, CT 06103
Internal Revenue Service
Manhattan Area Office
Chief Customer Service
110 West 44th Street
New York, NY 10036		 Internal Revenue Service
Michigan Area Office (Detroit)
Chief Customer Service
447 Michigan Ave.
Detroit, Ml 48226–2597
Internal Revenue Service
New England Area Office
Chief Customer Service
7th Floor, Rm 775
JFK Building
Boston, MA 02203		 Internal Revenue Service
Pennsylvania Area Office
Chief Customer Service
RM 6424
600 Arch Street
Philadelphia, PA 19106
Internal Revenue Service
Upstate New York Area Office
Chief Customer Service
Apple Business Park
Union Road and Bennett Road
Cheektowaga, NY 14225–060		 Internal Revenue Service
New Jersey area office (Newark)
Chief Customer Service Division
425 Raritan Center Parkway
Edison, NJ 08816
Southeast Region  
Internal Revenue Service
Regional Chief Customer Service
Stop 140–R
P.O. Box 926
Atlanta, GA 30370		 Internal Revenue Service
Indiana area office
Chief Customer Service
RM 553-B
575 North Pennsylvania
Indianapolis, IN 46204
Internal Revenue Service
Georgia area office
Chief Customer Service
RM 531, Stop 901-D
401 West Peachtree Street
Atlanta, GA 30370		 Internal Revenue Service
North Florida area office
Stop 6040, RM 369
400 West Bay St.
Jacksonville, FL 32202
Internal Revenue Service
South Florida Area Office
Chief Customer Service
One North University Drive
Plantation, FL 33324–2590		 Internal Revenue Service
Gulf Coast area office
Chief Customer Service
Stop 50
600 S. Maestri Pl.
New Orleans, LA 70130
Area Office Addresses for Customer Service  
Southeast Region  
Internal Revenue Service
Delaware-Maryland area office
Chief Customer Service
RM 620B
31 Hopkins Plaza
Baltimore, MD 21201		 Internal Revenue Service
Kentucky-Tennessee Area Office
Chief Customer Service
5889 Nolensville Road
Nashville, TN 37211
Internal Revenue Service
North-South Carolina Area Office
Chief Customer Service
RM 120
320 Federal Place
Greensboro, NC 27401		 Internal Revenue Service
Virginia-West Virginia Area Office
Chief Customer Service
RM 10-016
400 North Eighth St.
Richmond, VA 23240
Western Region  
Internal Revenue Service
Regional Chief Customer Service
1650 Mission Street
San Francisco, CA 94103		  
Internal Revenue Service
Laguna Niguel area office
Chief Customer Service
2400 Avila Road
Laguna Niguel, CA 92607		 Internal Revenue Service
Rocky Mountain area office
Chief Customer Service
Stop 6650DEN
600 17th Street
Denver, CO 80202–2490
Internal Revenue Service
Los Angeles area office
Chief Customer Service
RM 5202
300 N. Los Angeles Street
Los Angeles, CA 90012		 Internal Revenue Service
Central California Area Office
Chief Customer Service
3rd Floor
55 South Market Street
San Jose, CA 95113
Internal Revenue Service
Southwest area office
Chief Customer Service
Stop 6655 PX
210 E. Earl Street
Phoenix, AZ 85012		 Internal Revenue Service
Pacific Northwest Area Office
Chief Customer Service
915 Second Avenue
Seattle, WA 98174
Internal Revenue Service
North California Area Office
Stop 15005
1301 Clay St.
Oakland, CA 94612		  
Exhibit 3.13.62-12

IMF/BMF Form Numbers, Form, and Package Codes for Mail Labels

Codes IMF Package Description/Destination
00-02 1040 SS The FO 98, US Possessions, Canada and Mexico
FO 66
04–06 1040PR  
07–09 1040NR-EZ  
10* 1040-1 Principal Non-Business without F2441
15 1040–V  
16   FO 66
20* 1040-2 Principal Non-Business with/Form 2106 and F2441
FO 66
26   FO 66
30* 1040-3 Full Non-Business w/Schedule D, E, and F2441
36   FO 66
40* 1040-4 Business w/Schedule D, E, and R
46   FO 66
50* 1040-5 Business w/Schedule C, A, B, C-EZ, E, EIC, SE, 2441, and 4562
56   FO 66
60 1040-6 Business w/Schedule F and J
61   1040SS Stateside addresses
62   1040SS Mail Label SPC 66
66   1040PR Mail Label SPC 66
68   1040NR Stateside addresses
69   1040NR Mail Label SPC 66
70 1040-7 1040 Tax Package for Taxpayers with foreign (ACI)
75 1040A-1 1040A w/Schedule 1,2, and EIC
76 1040A-2 1040A w/Schedule 1, 2, 3 and EIC
80 1040-8 A, B, and D
86   FO 66
90 1040-9 A, B, and E
95 1040-10 A, B, C, C-EZ, D, EIC, SE, and 4562,
H 1040 Sch H Household Employer
JN 1040ES w/o voucher  
NR 1040NR  
S 1040ES  
SF 1040ES  
Z1 1040EZ 1040EZ
Code and BMF Label Description
A 720 Package
AM 730
BB 11C
B 940
BC 940 (Sample for Test)
BK 940 (Sample for Test)
BR 940 Credit Reduction
BX 940 (Sample for Test)
BY 940 (Sample for Test)
BZ 940 EZ
BG 940 BG
C 941
CA 944 Package
CI 941 Seasonal/Intermittent
CR CT-1
CT 941TEL
CX 944 Taxpayer Notification
E 941 PR
EA 944 PR Package
EI 941 PR Seasonal/Intermittent
EX 944 Taxpayer Notification
F 944 SS
FA 944 SS Package
FX 944 SS Taxpayer Notification
H 943
J 943 PR
JN 945
IH 990T
P 940PR
L - 3896 1065
LP 1065 Postcard
M - 3896 1120
MP 1120 Postcard
Y 1120H
N - 3896 1120S
NP 1120S Postcard
PP 1099
R 1042
S 1040ES
AP E-File Postcard F8160E
U 2290
I PUB 15
K PUB 51
V PUB 393
II - 3419 5227
FF PUB 80 Package
ZA 1120 SF
ZB 1120 RIC
ZC 1120 REIT
W 1120 ND
MX 1120 L
MY 1120 PC
LA Form 8752
Exhibit 3.13.62-13

Transcripts Received from Computer Branch

Transcript Title Routing/Distributionand Special Instructions
"25000" FILES
100 PN–ADV CSCO
100 PNFIN CSCO
100 PENACT CSCO
ABST 11 AM
ACS Info (ACRW 8002) CSCO
AMRH01 AMRH
AMRH02 AMRH
AMRH03 AMRH
AMRH04 AMRH
AMRH05 AMRH
AMRH06 CSCO
AMRH07 CSCO
AMRH08 AMRH
AMRH09 AMRH
AMRH10 AMRH
AMRH11 AMRH
AMRH12 AMRH
AMRH13 Accounting (Installment Billing Clerk)
AMRH14 Statutes
AMRH15 Erroneous Refund Function
AM16-J (IMF) AMRH
AMRH16-Y (BMF) AMTRH
AMRH17 CSCO
AMRH18 CSCO
AMRH19 CSCO
AMRH20 AMRH
AMRH21 AMRH
AMRH22 AMRH
AMRH23 CSCO
AMRH24 AM
AMRH25 Underreporter
AMRH26 AMRH
AMRH27 Underreporter
AMRH28 COLL
AMRH30 EXAM
AM-X01 STAT
AM-X02 STAT
AM-X03 STAT
AM-X04 STAT
AM-X05 STAT
AM-X06 CSCO
AM-X07 CSCO
AM-X08 STAT
AM-X09 STAT
AM-X10 STAT
AM-X11 STAT
AM-X12 STAT
AM-X13 ACCT
AM-X14 STAT
AM-X15 Erroneous Refund Function
AM-X16 STAT
AM-X18 CSCO
AM-X19 CSCO
AM-X20 STAT
AM-X21 STAT
AM-X22 STAT
AM-X23 CSCO
AM-X24 AM
AM-X25 Underreporter
AM-X26 STAT
AM-X27 Underreporter
AM-X28 CSCO
AM-X29 STAT
ATSDT–1 Exam (ATJ Coord)
ATSDT-PFN Exam (PFN Coord)
ASAPHITS ELF Suitability
BMF CTR (160–40–07) FILES
BMF Disclosure DISC
BMF INV SSN ECU
BMF–MF (160-40-11) Exam Class
BUWH FTD OR
CC 99 CLNUP COLL
COLL CHILDCARE Exam CSCO
(421–4F–11, 12, 13
Collateral (TRS 04)

FO
COMP ACCT
Combat (TRS 04) DO
Combat ZON COLL
CON-TRANS Technical Unit
CSED CSCO
CR-NOMATCH AM
CREL DECD AM
CTR QRDT
CV PN CRED Exam Processing Function
CZN0500 AM AM (Accounts Maintenance)
CZ500AM AM
CZN0500CD CSCO (Collection)
CZ500C0 CSCO (Collection)
DECD ESCR AM
DEFAULTSC CSCO
DEFERRAL AM
DEL ASSESS OSPC EP Acct. Unit M/S 6270
DIAG-P (TRS 04) User Support
DIAG-Q (TRS 04) User Support
DIF 1040 (418-49-14) Exam
DOC 64-011 Condition Memo ECU

420
814		 ECU

460
817 number1		 ECU

46
960		 ECU

848
960		 ECU

AIM
870		 ECU

AMD
874		 ECU

DA
871		 ECU

DPL
850		 ECU

DRT
808		 ECU

EXC
869		 ECU

INA
811		 ECU
DUPASMT AM
DUPSPOS Exam
EC-TDI-RSH ECU
EIRSST FILES
EP CAF ACT CAF
EP CAF PLN CAF
EP-TDI-RES ECU
ERR DOC 51 ECU
EXES-TC 840 AMRH
F4466 AM
FOL-UP SCEB
FOLLOW-UP W-4 CSCO
FOREIGN INFO RETURN SCEB
FRIVOLOUS Frivolous Returns Program; Ogden
FTD FIDUC INSOLVENCY
HHS Depend EXAM
HM19 Reval-CPNL CSCO
HM19 NOHRG-CPNL CSCO
HOSTAGE EXAM
HQ Refund OR
IIRSST CIB
IMF Req
INSL-FINAN COLL
INTELENTTY/INTELENTY CIB
INTEL-910 CIB
INTEL-914 CIB and FO CI
INTEL-914C CIB
INTEL-916 QRDT
INTEL-918 QRDT
INIT BLLC FO, Case Processing or Technical Support
IRAFASSESS Accounts Management
IRMF (417-44-11) FO/OR SPC Function
IRMA (417-32-11) EXAM
KITA Mangement Staff
IRS-Emp. DLNQ N.O.
LATDEP-FED EO Entity OSC 6271
LC-ROLLVR OR
LITIGATION FO Col
LP CANCEL DEPARTMENT Refund Inquiry/Taxpayer Relations Branch
MAG FIL DIS ECU
MD FIL SEP SCEB
MERGEITIN ITIN Unit, Philadelphia
MRGE CAF CAF
MFT 05 REF AM
Military (TRS 04) DO
MILLION $ OR -BMF
MIRRORFAIL CSCO
MISDF8453X Entity (EO)
MISDF8871 Entity (EO)
Module/Entity REQ
MUL FIL SCEB
NM-19 REVAL-CPNL CSCO
NM-19 NOMRG-CPNL CSCO
NMFL CSCO
NMFL HHS NMF ACCT w/last 5 digits of DLN of 9
NO ENTITY (maybe included) ACCT
NO xxxxx Module (maybe included) ACCT
NOMRG-400 NM01 - ADJ
VEST NM02 - ADJ
XXSSN NM03 - ADJ
914 NM04 - CIB
916 NM05 - CI
918 NM06 - CI
TDA NM07 - CSCO
DUP NM08 - ADJ
576 NM09 - ADJ
930 NM10 -ADJ
424 NM11 - ADJ
940 NM12 - EXAM
520 NM13 - FO-COLL
NOMRG-RPS NM14- ADJ
CAF NM15 -TR
RECR NM16 - ADJ
LTEX NM18 - ADJ
TAXI NM19 -ADJ
CPNL NM20 -CSO
ATS NM21 - EXAM
CONS NM22 -ECU
STAT NM24 -ECU
GEN NM25 -ECU
AF NM26 -ECU
MULTSPOSE NM17 -ADJ
NO MRG-AB11 ADJ
NO MRG-8752 ADJ
NO MRG-NOUS ECU
NO MRG-91X CI
FYM NM27- ECU
NC ECU
SS NM29 - ECU
NOMRG-DRT ECU
NOMRG-INA ECU
NOMRG-DPL ECU
NOMRG-EXC ECU
NOMRG-011 AM
NOMRG-141 ECU
NOMRG-LOC ECU
NOMRG-846 ECU
NOMRG-848 ECU
NOMRG-420 ECU
NOMRG-AIM EXAM
NOMRG-DA ECU
NOMRG-AMD EXAM
NRPS REVIEW NR
NOMRG-NC ECU
OIC CSCO
OIC DEFAULT CSCO
PAR/SUB–CR Acct
Plan Merge ECU
PMF PATRA (102-23-XX) N/A
(a) UNPOSTED CP GUF
(b) CIVIL PENALTY IRP Civil Penalty Unit
(c) PATR Requestor
(d) BMF/IMF FILES
Privacy Restricted Tech
Privacy Corres
Privacy Rights Restricted Tech
Privacy Rights Corres
PUSH CODE (EPMF TC 930) TPR
POSSDELPEN AM
PMTEXPCSED COLL
PMTOVERCAN ACCT Br
-QFRZALERT (Job number D602911) Exam
REFMFT31 AM
REFUND-INT N/A
REFUND Notice Review
REFUND-E Notice Review
REFUND-S Notice Review
REMIIC Classification
REV EMP C ECU
REVAL-400 AM
REVAL-VEST AM
SPSSNMFT31 ACCT Br
XXSSN AM
914 CIB
916 CI
918 CI
TDA CSCO
DUP AM
576 AM
930 AM
424 EXAM
940 EXAM
520 FO-COLL
RPS AM
CAF TR
RECR AM
PDT FO-COLL
TAXI AM
CPNL CSCO
ATS EXAM
CONS ECU
STAT02 STAT
STAT03 STAT
STAT04 STAT
STAT05 STAT
STAT06 CSCO
STAT07 CSCO
STAT08 STAT
STAT09 STAT
STAT10 STAT
STAT11 STAT
STAT12 STAT
STAT13 ACCT
STAT14 STAT
STAT15 Erroneous Refund Function
STAT16 STAT
STAT18 CSCO
STAT19 CSCO
STAT20 STAT
STAT21 STAT
STAT22 STAT
STAT23 CSCO
STAT24 AM
STAT25 Underreporter
STAT26 STAT
STAT27 Underreporter
STAT28 CSCO
STAT29 STAT
STAT30 EXAM
STEX STAT
STEX–XSF STAT
RFND LIT FILES
RPS MIS610 AM
RSED–EXAM Examination
RSED FZ FO-COLL
RSED STAT Statutes
SCADDRESS FILES
CSCO-TC 521 FO-COLL
SPEC ACCT
SPOSEFIELD CSCO
SSNS ECU
STAT-IMF/BMF Statute
Except AM19 CSCO
STAT IRA Statute
Sub 25000 OR
SUBSTAN-CR Payment Tracer Function
TAXCT-Case w/appeal code Same as line TC 520 FO APPEALS
TAXCT-Case w/appeal code Same as line TC 30X FO APPEALS
TAXCT-Case w/o appeal code To AO of the 50 DLN FO APPEALS
TC977-AIM EXAM
TCB 367 AM
TCMP Trans N/A
TD IFRZ-150 CSCO
TDIFRZALRT CSCO
TDIFRZ-EXAM SPC EXAM
FO-SP FO Special Procedures
TDI RESEARCH CSCO *
Exception: EPMF to ECU M/S 6273 Ogden
TRACS-Limited Payability Acct. Br.
Cancellations N/A
TRACS-Reclamations Acct. Br.
TRACS-Undeliverable Check Acct. Br.
Cancellations N/A
TRACS-Payment over Cancellations Acct. Br.
TRANS 844 Acct
TRANSCRIPT Exam by ORG code
TREASYBOND Acct - (Estate Tax Installment Billing)
UPC 71 REL UNP
UNPTRUE DUP UNP
UNREV TC 520 FO Coll
UPC 305 UNP
UPC 310 FRC ECU -BMF
UPC 338 FRC UNP
UPC 322 RLSC UNP
UPC 823 UNP
UR Transcript/All Other URB
VERFPYMT AMRH
VIRGIN IS SCEB
6232 N/A
Exhibit 3.13.62-14

ACS Notices, Letters, Listings, and Levies

Run/File IDs Letter Number Short Title Code Action Required and Dist. Action Mailer Env. Return Env. Stuffers
NOT2101ACSx 668W © LEVY CSCO MSU FM CSCO (F)(1) E-125L E-73 N/A
NOT2101ACSx 668W© LEVY CSCO MSU FM CSCO (F)(1) N/A E-73 N/A
NOT2102ACSx 8519 LEVYS CSCO MSU FM CSCO (F)(1) E-125R E-73 N/A
NOT2201ACSx LP47 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2201ACSx LP51 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2201ACSx LP52 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2201ACSx LP53 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2201ACSx LP59 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2201ACSx LP61 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2201ACSx LP62 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2201ACSx LP64 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2201ACSx LP68 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT 2202ACSx LT11 GEN LTR CSCO MSU FM CSCO (F)(1) E-142 E-73 PUB594
PUB1660
F12153
NOT2203ACSx LT14 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2203ACSx LT16 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2203ACSx LT18 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2203ACSx LT21 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2203ACSx LT23 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2203ACSx LT24 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2203ACSx LT25 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2203ACSx LT26 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2203ACSx LT27 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 F433F
NOT2203ACSx LT28 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2203ACSx LT29 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 F433F
NOT2204ACSx LT30 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 F2159
NOT2204ACSx LT33 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2204ACSx LT35 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2204ACSx LT37 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2204ACSx LT38 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N910
NOT2204ACSx LT40 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
NOT2204ACSx LT99 GEN LTR CSCO MSU FM CSCO (F)(1) E-178 E-73 N/A
ACRD8003 Action List REQUEST CSCO MSU BURST N/A N/A N/A
ACRW8002 INFO Transcript TDA N/A CSCO N/A N/A N/A N/A
ACRW8003 INFO Transcript TDI N/A CSCO N/A N/A N/A N/A
ACRW8301, W8302 Action List N/A CSCO N/A N/A N/A N/A
ACRD8005 Tax Liens N/A CSCO N/A N/A N/A N/A
ACRW8001 DIAGN List N/A CSCO N/A N/A N/A N/A
ACRD1001, W1501 Error List N/A CSCO N/A N/A N/A N/A
ACRD8008, W8010 Transmittal Register Letters/action REQUEST N/A CSCO N/A N/A N/A N/A
ACRD8011 TDE INFO Report N/A CSCO N/A N/A N/A N/A
ACRW8003, W8303 Transmittal Register N/A CSCO N/A N/A N/A N/A
ACRW8503 Transmittal Register -Weekly Letters/levies N/A CSCO N/A N/A N/A N/A
N/A N/A N/A CSCO N/A N/A N/A N/A

Note:

LP Letters require a return envelope with the call site address on it. LT Letters require a return envelope with the special SC ACS post office box address on it. For each levy (NOT21) and general letter output (NOT22) there is a weekly and daily run. Output for each call site is identified by an alpha character following the number.

Example:

NOT2101 ACSA denotes levy output for call site A. Shown below are identifiers for daily and weekly output for each respective call site:

Daily levies, 8519s and General Letters Weekly Levies, 8519s and General Letters
A= Call site A K= Call site A
B= Call site B L= Call site B
C= Call site C (PSC only) M= Call site C (PSC only)
I= Call site I (CSC only) N= Call site I (CSC only)
Exhibit 3.13.62-15

AIMS Outputs Handling and Distribution

Run/File ID number Report/Table Title/Description Report Level Distribution Codes
AMS0141A-T N/A AIMS Openings Reject Register SC SC Exam Br
AMS0723 N/A AIMS Labels N/A MSC to Files
AMS0821 N/A AIMS Charge-Outs N/A MSC to Files
AMS2541 N/A Desert Storm Report PBC* SC Exam Br
AMS7143 NACL Non-Assessed Closure Listing PBC* SC Exam Br
N/A N/A Listing - SB/LM/WI/TE/SC N/A N/A
AMS7144 N/A TC 424 Overage Report SC SC Exam Br
AMS7145 N/A EITC Certification Listing SC SC Exam Br
AMS8141 N/A AIMS Duplicate Records Report SC SC Exam Br
AMS9541 N/A Skeletal Report Record PBC* SC Exam Br

Note:

*Area for SB/SE and Taxpayer Services" due to recent change from Wage and Investment (W&I) to Taxpayer Services (TS).

Exhibit 3.13.62-16

AIMS Outputs Handling and Distribution

Run/File ID number Report/Table number Title/Description Report Level Distribution Codes
ARP 2940 SC4.0 Statue Date Pending List Group SC Exam Br
Exhibit 3.13.62-17

AIMS Outputs: Shipping Address

Distribution Code Shipping Address
EO Internal Revenue Service
1100 Commerce Street
Attn: Jackie Hightower
SE:T:EO:E:PR:SP
Mail Code 4980 DAL
Dallas, Texas 75242-1100
EP Internal Revenue Service
31 Hopkins Plaza
Attn: Alice Marchiano SE:T:EP:E:PR:SP
Room 1542
Baltimore, MD 21201
FSL Internal Revenue Service
William H. Reed
Program Manager, Federal State Local Governments
SE:T:GE:FSLG 5T1
1750 Pennsylvania Ave., NW
PBC 416 EGC 7240-7269
1111 Constitution Ave.
Washington, DC 20224-0001
ITG Internal Revenue Service
Thelma Y. Smith
Program Analyst, Indian Tribal Governments
SE:T:GE:ITG 5M3
1750 Pennsylvania Ave., NW
1111 Constitution Ave.
PBC 417 EGC 7270-7299
Washington, DC 20224-0001
LB&I See Exhibit 3.13.62-10, Field Addresses for Examination.
NO SB/SE Internal Revenue Service
SE:S:C:CP:CW:EMIS
NCFB C8/412
5000 Ellin Road
Lanham, Maryland 20706-1348
PSP SB/SE See Exhibit 3.13.62-10, Field Addresses for Examination.
TEB Internal Revenue Service
1111 Constitution Ave NW
SE:T:GE:TEB:CPM NCA-533-08
Washington, DC 20224
Taxpayer Services" due to recent change from Wage and Investment (W&I) to Taxpayer Services (TS). See Exhibit 3.13.62-10, Field Addresses for Examination.
Exhibit 3.13.62-18

Abusive Tax Shelter

Run/File ID number ATS
Title/Description		 Distribution
ATS 01-01 Abusive Tax Shelter Charge-outs MSU (B) to DOC PER
ATS 01-40 Abusive Tax Shelter Daily Summary CI
ATS 01-41 Abusive Tax Shelter Charge-out Listing CI
Exhibit 3.13.62-19

Centralized Authorization File

Run/File ID# Title/Description Distribution
CAF 03-03 CAF Notice File CP 547 MSU See 3.13.62-56
CAF 03-40 CAF Deleted Module Report T.P.R. POA Unit
CAF 03-41 Unprocessable Record List T.P.R. POA Unit
CAF 35-41 Error and Dropped Records List T.P.R. POA Unit
CAF 37-41 Invalid List T.P.R. POA Unit
CAF 70-40 CAF Quarterly Report Mgmt. Supp, H, T:T:Q:R
CAF 70-41 CAF History Record Error Report T.P.R. POA Unit
Exhibit 3.13.62-20

Collection Activity Reports

Run/File ID # Titles/Description Distribution
* = See Notes at Bottom		 Report Symbols
CAR 32 Online Listing Control Group N/A
CAR 32-44 Run Controls and Amount Error Report Control Group N/A
CAR 32-45 Run Control and Amount Error Report Control Group N/A
CAR 46 Online Listing Control Group N/A
CAR 8143 Taxpayer Delinquent Account (TDA) Rpt Part 2 1 Copy to District No-5000-1/2/241/242
CAR 8243 Taxpayer Delinquent Account (TDA) Rpt Part 1 1 Copy to District No-5000-1/2
CAR 8343 Pending Installment Agreement Rpt 1 Copy to District No-5000-222
CAR 8443 Taxpayer Delinquency Investigation (TDI) Rpt 1 Copy to District No-5000-3/4
CAR 8543 Type Assessment Rpt Part 1 1 Copy to District No-5000-241/242
CAR 8643 Installment Agreement Report 1 Copy to District No-5000-5/6
CAR 77-40 E.O. Rpt of Delinquent Returns Notices and Invest *** H(1) N/A
CAR 78-40 Employee Plan Rpt Delinquent Rtn Notices Invest and Accounts **** H(1) N/A
CAR 97-40 Weekly Terminal Report By Request Only N/A

Note:


****HZH Attn: CP:E:FS
****HZH Attn: CP:E:FS
Collection Activity Report Addresses are contained in Exhibit 3.13.62-11, Collection Activity Report (CAR) and Area Office (AO) Addresses.

Exhibit 3.13.62-21

Case Assignment Listings

Run/File ID# Title/Description Codes Distribution
CCA 01-20 IDRS Case Assignment 1717-1720 UNR
CCA 01-20 IDRS Case Assignment 1731-1733 QAB
CCA 01-20 IDRS Case Assignment 1795 TPR
CCA 01-20 IDRS Case Assignment 1752 TPR
CCA 01-20 IDRS Case Assignment 1791 IA
CCA 01-20 IDRS Case Assignment 1773-1776 SCEB
CCA 01-20 IDRS Case Assignment 1771-1772 CSCO ACS
CCA 01-20 IDRS Case Assignment 1734 MSU (B) to MGMT STAFF
CCA 01-20 IDRS Case Assignment 1726-1728 INPUT CORR
CCA 01-20 IDRS Case Assignment 1721 UNPOST
CCA 01-20 IDRS Case Assignment 1767-1770 CSCO
CCA 01-20 IDRS Case Assignment 1715-1716 INPUT CORR
CCA 01-20 IDRS Case Assignment 1710 SUPPORT
CCA 01-20 IDRS Case Assignment 1709 OPERATIONS
CCA 01-20 IDRS Case Assignment 1736-1750 ADJ
CCA 01-20 IDRS Case Assignment 1781-1789 EXAM
CCA 01-20 IDRS Case Assignment 1711 R&C BR
CCA 01-20 IDRS Case Assignment 1797 PRO
CCA 01-20 IDRS Case Assignment 1702-07 ACCTG BR
CCA 01-20 IDRS Case Assignment 1753-1764 TPR
CCA 01-20 IDRS Case Assignment N/A EXAM
CCA 01-20 IDRS Case Assignment 1730 R&C SUPER
CCA 01-20 IDRS Case Assignment 1798 DISCLOSURE OFC
CCA 01-20 IDRS Case Assignment 1793 DISCLOSURE OFC
CCA 03-20 CLAIMS DISPOSITION LIST N/A TPR (2)
CCA-30-40 CCA DATA INVALID LISTING N/A SUPPORT
CCA-32 IDRS TOTAL CASE CONTROL INVENTORY N/A ACCTG (6)
CCA-42–22 IDRS INVENTORY REPORT N/A LOCAL DESIGNATION
CCA-41-40 ACCOUNTS MAINTENANCE INVENTORY REPORT N/A ACCTG BRANCH
CCA-01 IDRS CASE ASSIGNMENT LISTING N/A REQUISITION
CCA-42-23 IDRS OVERAGE REPORT N/A LOCAL DESIGNATION
CCA-42-24 IDRS MULTIPLE REPORT N/A LOCAL DESIGNATION
CCA-0226 IDRS CASE CONTROL ACTION N/A CSA
CCA-0240 IDRS INVALID SPC UNIT SELECTION RECORDS N/A CSA
CCA-0246 IDRS ERRONEOUS MF DATA LIST N/A CSA
CCA-0242 IDRS ASSIGNED CASE LISTING N/A USER SUPPORT
CCA-0244 IDRS UNASSIGNED CASE LISTING N/A USER SUPPORT
CCA-4640 IDRS CCF AGE WARNING LIST N/A USER SUPPORT
Exhibit 3.13.62-22

Centralized Evaluation and Processing

Run/File ID# Title/Description Distribution
CEP 01-40 INFORMATION ITEMS SUMMARY CI(1)
CEP 01-41 CI INFORMATION ITEMS ERROR LISTING CI(1)
CEP 01-42 CORRECTION/DELETION ERROR LISTING CI(1)
CEP 03-40 GENERATION OF RECORDS FROM CICTR CI(1)
CEP 07-40 INFO ITEMS MASTER FILE UPDATE SUMMARY CI(1)
CEP 07-41 INFORMATION ITEMS DUPLICATE DCN LIST CI(1)
CEP 07-42 INFORMATION ITEMS DELETE LIST CI(1)
CEP 07-43 CORRECTION/DELETION NO MATCH LIST CI(1)
CEP 09-40 MATCH OF NEW INFORMATION ITEMS CI(1)
CEP 09-41 MATCH OF MF INFORMATION ITEMS CI(1)
CEP 10-40 INFORMATION ITEMS ALPHA INDEX CI(3) EXAM(1)
CEP 11-40 QRTLY RPT OF INFO ITEMS DISPOSITION CI(1)
CEP 12-40 INFORMATION ITEMS DCN INDEX CI(1)
CEP 13-40 INFORMATION ITEMS EXTRACT LIST CI(1)
CEP 14-40 INFO ITEMS 150 DAY SUSPENSE LIST CI(1)
CEP 15-40 INFORMATION ITEMS SUSPENSE LIST CI(1)
CEP 15-41 INFORMATION ITEMS PURGE SUMMARY CI(1)
Exhibit 3.13.62-23

Criminal Investigation Case Management and Time Reporting System

Run/File ID# Report # Table # CID
Ticket/Description		 Distribution Code Branch OID
CID 13-40 N/A Collateral Time Listing 1 C.C.
CID 19-40 N/A Aged Agent List Annual Report 1 C.I.
CID 19-41 N/A Aged Case/Project List Annual Report 1 C.I.
CID 27-40 RPT-01 Case Project Inventory Management Analysis District Level 3 C.I.
CID 28-40 RPT-1A Case Project Inventory Management Analysis District Level 3 C.I.
CID 29-40 RPT-03 Quarterly Operations Report Direct Level 3 C.I.
CID 31-40 RPT-04 Project Register (Staff Days) Group Level 3 C.I.
CID 33-40 RPT-04 Project Register (Staff Days) District Level 3 C.I.
CID 35-40 RPT-05 Pipeline Case Inventory Register Qrtly Report District Level 3 C.I.
CID 37-40 RPT-07 Register of Legal Actions Quarterly Report District Level 3 C.I.
CID 39-40 RPT-15 Case and Project Alphabetic Index District Level 3 C.I.
CID 41-40 RPT-24 Aging of Case/Project Inventory Group Level 3 C.I.
CID 43-40 RPT-24 Aging of Case/Project Inventory District Level 3 C.I.
CID 44-40 IRP Match Transcripts   C.I.
CID 49-40 RPT-03 Quarterly Operations Report Regl/Natl Level 4 C.I.
CID 51-40 RPT-04 Project Register (Staff Days) Regl Level 4 C.I.
CID 51-41 RPT-04 Project Register (Staff Days) Natl Level 4 C.I.
CID 53-40 RPT-05 Pipeline Case Inventory Register Qrtly Report Regl/Natl Level 4 C.I.
CID 55-40 RPT-07 Register of Legal Actions Quartly Report Regl/Natl Level 4 C.I.
CID 57-40 RPT-15 Case and Project Alphabetic Index Regl/Natl Level 4 C.I.
CID 59-40 RPT-24 Aging of Case/Project Inventory Regl/Natl Level 4 C.I.
Exhibit 3.13.62-24

Correspondex Letters Reports

Run/File ID# Title/Description Distribution
CRX 01 IDRS Correspondex Letter Deletion List IDRS LTR Technician
CRX 01-40 IDRS Daily Letter Delete Use Report IDRS LTR Technician
CRX 03-10 Acknowledgement Special Letters T.P.R
CRX 03-11 IDRS Letters (Regular C-Letters) T.P.R
CRX 03-40 IDRS Correspondex Daily Letter Use Report IDRS LTR Technician
CRX 03-41 IDRS Correspondex Daily Letter Error List IDRS LTR Technician
CRX 03-42 IDRS Correspondex Daily Selected Error Letter List IDRS LTR Technician
CRX 03-43 IDRS Correspondex Run Control List IDRS LTR Technician
CRX 60 IDRS Correspondex Form Letter List IDRS LTR Technician
Exhibit 3.13.62-25

Centralized Files Scheduling Reports

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Exhibit 3.13.62-26

Dishonored Check File

Title/Description Distribution
Daily DCF Analysis ACCTG(4)
1710 Acct Trans Register-Items Added to DCF ACCTG(1)
DC NMF Application Report (Form 4830) ACCTG(1)
DC MF Applications Controls ACCTG(1)
DCF Notices MSU SEE 3.13.62–34
DC Age 15 Day List ACCTG(1)
Monthly DCF Analysis ACCTG(4)
Unprocessable List ACCTG(1)
Unprocessable Posting DOC ACCTG(1)
DCF Drop List Number 1 ACCTG(1)
DCF Drop List # 2 ACCTG(1)
Exhibit 3.13.62-27

DIS End of Day

Note:

* SHIPPING = SHIPPING FUNCTION FORWARD 2 COPIES AS FOLLOWS

Run/File ID Number DED Title/Description Distribution
DED 01-40 EDITED BLOCK PROOF LIST
ACCTG(2)
URP(1)
DATACONV (2)
* SHIPPING (2)
SOI (1)
DED 01-41 EDITED REJECT LIST
ACCTG(2)
URP(1)
DATACONV(2)
*SHIPPING(2)
SOI(1)
DED 01-42 EDITED CONTROL LIST
ACCTG(2)
URP(1)
DATACONV(2)
*SHIPPING(2)
SOI(1)
DED 01-43 RPS DROP LIST ACCTG(1)
DATA CONV(1)
*SHIPPING(2)
DED 03-43 RPS NON-ASCENDING BLOCKS
URP(1)
*SHIPPING(2)
Exhibit 3.13.62-28

Daily (Posting to TIF–IDRS)

Run/File ID Number DLY Title/Description Distribution
DLY 01 ONLINE LISTING CONTROL GROUP
DLY 09 ONLINE LISTING CONTROL GROUP.
DLY 11 ONLINE LISTING CONTROL GROUP
DLY 21 ONLINE LISTING CONTROL GROUP
DLY 45 ONLINE LISTING CONTROL GROUP
DLY 55 ONLINE LISTING CONTROL GROUP
DLY 45-40 IDRS CASE CONTROL MATCH ERROR LISTINGS REQUESTER
DLY 55-40 IDRS CASE CONTROL MATCH ERROR LISTINGS REQUESTER
DLY 65-40 IDRS CASE CONTROL MATCH ERROR LISTING REQUESTER
Exhibit 3.13.62-29

Data Base Management System

Run/File ID Number DMS Title/Description Distribution
DM 05-A ONLINE LISTING CONTROL GROUP
DM 05-B ONLINE LISTING CONTROL GROUP
DM 05-C ONLINE LISTING CONTROL GROUP
DM 05-D ONLINE LISTING CONTROL GROUP
DM 05-E ONLINE LISTING CONTROL GROUP
DM 05-F ONLINE LISTING CONTROL GROUP
DM 05-G ONLINE LISTING CONTROL GROUP
DM 05-H ONLINE LISTING CONTROL GROUP
DM 05-I ONLINE LISTING CONTROL GROUP
DM 05-J ONLINE LISTING CONTROL GROUP
DM 15-A ONLINE LISTING CONTROL GROUP
DM 15-B ONLINE LISTING CONTROL GROUP
DM 15-C ONLINE LISTING CONTROL GROUP
DM 15-D ONLINE LISTING CONTROL GROUP
DM 15-E ONLINE LISTING CONTROL GROUP
DM 15-F ONLINE LISTING CONTROL GROUP
DM 15-G ONLINE LISTING CONTROL GROUP
DM 15-H ONLINE LISTING CONTROL GROUP
DM 15-I ONLINE LISTING CONTROL GROUP
DM 15-J ONLINE LISTING CONTROL GROUP
DM 25-A ONLINE LISTING CONTROL GROUP
Exhibit 3.13.62-30

Document (Request Processing)

Run/File ID Number Title/Description Distribution
DOC 01 DOCUMENT REQUEST CHARGEOUTS MSU(B) TO FILES
DOC 02 MICRO REQUEST MSU(B) TO FILES
DOC 07-01 D.C. NOTICES MSU(B) TO ENTITY
DOC 01-01 RETURN CHARGE OUT (FORM 4251) IDRS
GENERATED		 FILES MGT FUNCTION
Exhibit 3.13.62-31

Elect Fund Trans

Run/File ID Number Title/Description Distribution
EFT 10 RUN CONTROLS CSCO(3), ACCTG(1)
EFT 10-21 ELECT. FUND TRANS. ERROR LIST CSCO(3), ACCTG(1)
EFT 12-22 RUN CONTROLS CSCO(1), ACCTG(1)
EFT 12-23 EFT INSTALL CREDIT SUMMARY CSCO(1), ACCTG(1)
EFT 16 EFT DEBIT REMITTANCE REGISTER CSCO(1), ACCTG(1)
EFT 16 NON PAYMENT SUMMARY CSCO(1), ACCTG(1)
EFT 16 EFT DEBIT REGISTER CSCO(1), ACCTG(1)
EFT 16 ONLINE LISTING CSCO(1), ACCTG(1)
EFT 16 EFT CREDIT REGISTER CSCO(1), ACCTG(1)
EFT 16 EFT CREDIT REMITTANCE REGISTER CSCO(1), ACCTG(1)
EFT 18-21 EFT DEBIT TRANSCRIPTS CSCO(1), ACCTG(1),
    CONTROL GROUP(1)
EFT 18-22 INTERIM NON PAYMENT CSCO(1), ACCTG(1),
    CONTROL GROUP(1)
EFT 18-23 NON PAYMENT ERROR LIST CSCO(1), ACCTG(1),
    CONTROL GROUP(1)
EFT 18-24 NON PAYMENT LIST CSCO(1), ACCTG(1),
    CONTROL GROUP(1)
EFT 18-25 PRE-NOTE PROBLEM LIST CSCO(1), ACCTG(1),
    CONTROL GROUP(1)
EFT 18-26 RUN CONTROLS CSCO(1), ACCTG(1),
    CONTROL GROUP(1)
EFT 18-27 INSTALL. DEBIT SUMMARY CSCO(1), ACCTG(1),
    CONTROL GROUP(1)
Exhibit 3.13.62-32

End of Day

Run/File ID Number Title/Description Distribution
EOD 06-25 Quality Review Index ACCTG,QAB
EOD 06-26 Quality Review Aged Off ACCTG,QAB
EOD 07-21 Quality Review Reject List ACCTG,QAB
EOD 11 Check Claims (to AROC) Support to Library
EOD 11-21 Claim Checks Record List T.P.R.
EOD 16-40 IDRS PJ Recap (daily) ACCTG
EOD 18-20 IDRS Daily Block List FILES, ACCTG
EOD 18-21 IDRS Transaction Record Daily *ACCTG and/or FILES
EOD 18-40 IDRS Abatement/Examination Case Report EXAM BR
EOD 20-21 IDRS Transaction Sequence Numerical Record Daily *ACCTG and/or FILES
EOD 22 IDRS CHK64 District Office Input MSU SEE IRM 3.13.62-34
EOD 22–20 IDRS Reissued Undelivered CHKS -CP 564 MSU SEE IRM 3.13.62-34
EOD 24–21 Area Office Remittance Register ACCTG, SHIPPING
EOD 26 Refund Record (to AROC) SUPPORT TO LIBRARY
EOD 26-22 IDRS Net Tax Refund Report Daily ACCTG
EOD 26–40 IDRS Generated Refund Report Daily ACCTG
EOD 27 Refund Deletion Register ACCTG
EOD 29–D IDRS Collector Run Listing ACCTG, SUPPORT to LIBRARY
EOD 29–W IDRS Collector Run ACCTG, SUPPORT to LIBRARY

Note:

*ACCTG and/or FILES send NMF Transaction Records with DOC Codes 28, 45, 50 and 77 to ACCTG. Send remaining IMF, BMF, NMF, IRAF, EPMF to FILES

Exhibit 3.13.62-33

EIN Research and Assignment

Run/File ID Number Title/Description Distribution
ERA 03-40 Log of Bulk EIN Assignments Daily ENTITY, USER SUPP GROUP
ERA 03-42 Error Report ENTITY, USER SUPP GROUP
ERA 03-43 Controls ENTITY, USER SUPP GROUP
ERA 05-43 ERA Notices NPS 3.13.62-58, ENTITY
ERA 05-44 Controls ENTITY, USER SUPP GROUP
ERA 05-45 Error Report ENTITY, USER SUPP GROUP
ERA 07-41 Controls ENTITY, USER SUPP GROUP
ERA 07-42 Error Register ENTITY, USER SUPP GROUP
ERA 09 TIN List ENTITY
ERA 09-40 EIN Terminal Input Report ENTITY, USER SUPP GROUP
ERA 09-41 EIN Generated Input ENTITY, USER SUPP GROUP
ERA 09-42 Quarterly Report of EINs Assigned T:T:Q Attn: ENTITY TEAM ENTITY
ERA 09-43 Run Controls ENTITY, USER SUPP GROUP
ERA 11-40 Run Controls (EIN MF NCC) ENTITY, USER SUPP GROUP
ERA 13-40 Entity Control EIN Log of Last EIN Issued ENTITY
ERA 95-41 Error File ENTITY, USER SUPP GROUP
ERA 95-42 Controls ENTITY, USER SUPP GROUP
ERA 95-43 ZTIF Edit ENTITY, USER SUPP GROUP
WU 49-19 ERAS Weekly Error Listing (BTIF) ENTITY
WU 69-19 ERAS Weekly Error Listing (ZTIF) ENTITY
Exhibit 3.13.62-34

Error Resolution System (ERS)

Acronyms used in the following exhibit are:

  • CG = Control Group

  • NR = NOTICE REVIEW

  • DATA CONT = DATA CONTROL

  • INPUT CORR = INPUT CORRECTION BRANCH

  • EFU = ELECTRONIC FILING UNIT

  • (B) = BURSTING

  • MSU = MACHINE SERVICES UNIT

  • ACCTG = ACCOUNTING BRANCH

Run/File ID Number Title/Description Distribution
ERS 01-40 ERS Available Inventory Report INPUT CORR
ERS 01-41 Error List INPUT CORR
ERS 01-42 ERS PAS Charge-outs MSU (B) TO INPUT CORR
ERS 01-43 Program Analysis Selection Report QAB, INPUT CORR
ERS 01-44 Electronic Error Returns List INPUT CORR
ERS 01-49 (Reformat GMF/GUF DATA) Control Sheet INPUT CORR
ERS 03-40 ERS Unselected Inventory Report INPUT CORR
ERS 03-41 ERS Selection Method Report INPUT CORR
ERS 03-49 Select ERS Error Records Control Sheet INPUT CORR
ERS 05-40 Error Resolution Rejected Records List DATA CONT, INPUT CORR
ERS 05-41 Reg Charge-outs/Reject Record Charge-outs MSU(B)TO INPUT CORR
ERS 05-49 Download ERS Workable File Control Sheet INPUT CORR
ERS 06-49 Produce Trans and Reject File Control Sheet INPUT CORR
ERS 07-40 Unworkable Suspense Inventory ACCTG, INPUT CORR
ERS 07-41 Unworkable Suspense Summary INPUT CORR
ERS 07-49 Process ERS Unworkable File Control Sheet INPUT CORR
ERS 11-49 Merge ERS Workable Date Control Sheet CONT GRP, INPUT CORR
ERS 13-40 Error Inventory Report DATA CONT, INPUT CORR
ERS 13-41 Error Inventory Summary ACCTG, EFU, INPUT CORR
ERS 13-42 Workable Susp Inventory Report EFU, DOC, PERF
ERS 13-43 Workable Susp Inventory Summary ACCTG, EFU, INPUT CORR
ERS 13-49 Load ERS Workable File Control Sheet INPUT CORR
ERS 17-40 New Suspense List ACCTG, INPUT CORR
ERS 17-41 New Suspense Charge-outs MSU(B) TO INPUT CORR
ERS 17-42 Duplicate Doc DLN Register ACCTG, INPUT CORR
ERS 17-43 Dupe DLN Charge-outs MSU (B), INPUT CORR
ERS 17–44 Interest Jeopardy Error Report INPUT CORR
ERS 17–45 Interest Jeopardy Suspense Report INPUT CORR
ERS 17–46 Interest Jeopardy Summary ACCTG
ERS 17–47 Inventory Control Report ACCTG, INPUT CORR
ERS 17–48 New Suspense List Summary INPUT CORR
ERS 17–49 Edit Dup-DLN and New –Susp Data Control Sheet ACCTG, INPUT CORR
ERS 17–50 Interest Jeopardy Error Report Input Correction/ Accounting
ERS 17–51 Interest Jeopardy Suspense Report Input Correction/ Accounting
ERS 17–52 Interest Jeopardy Summary Input Correction/ Accounting
ERS 19–40 ERS Duplicate DLN by Inventory Source INPUT CORR
ERS 19–49 Load ERS Control Files Control Sheet INPUT CORR
ERS 31–40 Unworked Suspense Aged Report INPUT CORR
ERS 31–41 Workable Suspense Aged Report INPUT CORR
ERS 31–49 Produce ERS Aged Report Control Sheet INPUT CORR
ERS 60–49 Production Extract INPUT CORR
ERS 71-49 Accumulated Production Report (Process ERS Production Data) INPUT CORR
ERS 75–49 ERS-Corr-Prog-Num-Report INPUT CORR
ERS 77–40 Program Summary Report INPUT CORR
ERS 77–41 Suspense Program Report INPUT CORR
ERS 77–42 Suspense Program Summary INPUT CORR
ERS 77–43 Suspense Status Report INPUT CORR
ERS 77–44 Suspense Status Summary INPUT CORR
ERS 77–45 Employee Time Report INPUT CORR
ERS 77–46 Employee Time Summary Report INPUT CORR
ERS 77–47 Edit ERS Production Data Control Sheet INPUT CORR
ERS 77–49 Quality Review List (Daily ERS QR List)  
ERS 83–40 Quality Review Charge-outs QAB, INPUT CORR
ERS 83–41 Produce ERS QR Data Control Sheet QAB, INPUT CORR
ERS 83–49 ERS Quality Assurance Hold Report QAB, INPUT CORR
ERS 83–42 Quality Assurance Hold Report QAB, INPUT CORR
ERS 83–44 Quality Assurance Selection Report QAB
ERS 93–41 and ERS 9542 Computer Assisted Pipeline Review (CAPR) Daily Summary of Total Documents Processed QAB, INPUT CORR
ERS 93–42 and ERS 9542 CAPR Daily Summary of Employee Errors QAB, INPUT CORR
ERS 93–43 CAPR Weekly Summary of Employee Errors QAB, INPUT CORR
ERS 93–44 Weekly CAPR Top 20 Error Report QAB, INPUT CORR
ERS 93–45 CAPR Summary Error Correction in the Pipeline QAB, INPUT CORR
ERS 93–46 CAPR Summary of System Errors QAB, INPUT CORR
ERS 93–47 National Weekly CAPR Top 20 Error Rpt SE:TS:CAS:SP:IMF:DPICI
ERS 93–49 CAPR Error Reports Control Sheet QAB, INPUT CORR
Exhibit 3.13.62-35

Gas (and Oil Tax Report)

Run/File ID Number Title/Description Distribution
GAS 01-04 TREASURY 90 REPORT ACCTG(4)
GAS 01-05 GAS and OIL ADJUSTMENT LIST ACCTG(4)
GAS 01-06 GAS and OIL ERROR LIST ACCTG(4)
Exhibit 3.13.62-36

Generalized Mainline Framework

GMF, MP Run/File ID Number Title/Description Distribution
GMF00 GMF-00-40 Purge Reformat Run Control N/A
GMF00 GMF-00-41 Records Transferred to ERS Listing N/A
GMF01 GMF-01-40 GMF01 Run-to-Run Controls Acctg
GMF01 GMF-01-41 Raw-Block-Suspense-List Acctg
GMF04 GMF-04-40 GMF04 Run-to-Run Controls Acctg
GMF06 GMF-06-40 Mainline Run Control Report Acctg, INPUT CORR
GMF06 GMF-06-41 BOOB P Code Block List Data Conv, BOB Unit
GMF06 GMF-06-43 RPS EIF Match Run Control Report (GMF NAP Run Control Report) N/A
GMF07 GMF-07-40 Raw Run Control Report Data Conv, INPUT CORR,
GMF08 GMF-08-40 Correction Run Control Report N/A
GMF09 GMF-09-40 BOB Display Run Control Report Data Conv, INPUT CORR, BOB Unit
GMF0903 GMF-09-44 Block Out of Balance Register BOB Unit
GMF0903 GMF-09-45 Block Out of Balance ID List BOB Unit
GMF0903 GMF-09-46 BOB Correction Control List BOB Unit
GMF0903 GMF-09-47 Invalid BOB Correction List BOB Unit
GMF10 GMF-10-40 Error Display Run Control Report N/A
GMF1001 GMF1002 GMF-10-41 Error Register Data Conv, INPUT CORR,
GMF1001 GMF1002 GMF-10-42 Error Pull List INPUT CORR
GMF1001 GMF1002 GMF-10-43 Daily Error Volume Report INPUT CORR
GMF11 GMF-11-40 Reject Reports Run Control Report INPUT CORR
GMF1101 GMF-11-41 Reject Reinput Transmittal INPUT CORR
GMF1101 GMF-11-42 Reject Aged List INPUT CORR
GMF1101 GMF-11-43 Reject Inventory List INPUT CORR
GMF1101 GMF-11-44 Reject Pull List INPUT CORR
GMF1106 GMF-11-45 Reject Register INPUT CORR
GMF1101 GMF-11-46 Current Reject List INPUT CORR
GMF1101 GMF-11-47 Reject Deposition List INPUT CORR
GMF1101 GMF-11-48 Reject Correction Verification List INPUT CORR
GMF1101 GMF-11-49 Error Reinput Transmittal INPUT CORR
GMF15 GMF-15-40 Invalid Delete List Acctg
GMF15 GMF-15-41 Unmatched Delete Lists Acctg
GMF15 GMF-15-42 Deleted Records List Acctg
GMF15 GMF-15-43 Transaction Release Adjustment Report Acctg
GMF15 GMF-15-44 SC Trans Release List Acctg
GMF15 GMF-15-45 SC Trans-Release Summary Acctg
GMF15 GMF-15-46 TEP Run Control Report Acctg
GMF16 GMF-16-40 IAD GMF TEP Report Internal Audit
GMF16 GMF-16-41 IAD Centurion Report Internal Audit
GMF16 GMF-16-42 Notice Review Processing System (NRPS) TEP Data Notice Review
GMF16 GMF-16-43 Questionable Refund Program (QRP) Control Rpt N/A
GMF27 GMF-27-40 Electronic Filing System (ELF) Run Control Report N/A
GMF61 GMF-61-41 Interest Reduction Initiative Report (SCRS) INPUT CORR
GMF61 GMF-61-42 Interest Reduction Initiative Report (ERS) INPUT CORR
GMF8140 GMF-81-40 Program Number Update List N/A
GMF8140 GMF-81-41 Program Number Master List N/A
GMF94 GMF-94-40 PCD Monitoring List Acctg
Exhibit 3.13.62-37

Unpostable Print File Reports Number Document Summary Reports

GUF 07-40 Unpostable Document Request F1s and F3s to Unpost Rest to FILES
GUF 13-43 Unpostable Document Request Unpostables
GUF 21-45 Unpostables Document Request Unpostables
GUF 07-41 New Unpostable Error File Unpostables/CSA
GUF 07-42 Credit Interest Report Unpostables/SPC AREA in Heading
GUF 51-43 Credit Interest Report Unpostables/SPC AREA in Heading
GUF 07-43 Credit Interest Summary Unpostables
GUF 51-44 Credit Interest Summary Unpostables
GUF 07-90 Unpost Doc Request Summary Unpostables
GUF 13-90 Unpost Doc Request Summary Unpostables
GUF 21-90 Unpost Doc Request Summary Unpostables
GUF 11-40 New Unpost Rpt and Summary Unpostables/SPC AREA in Heading
GUF 11-41 No Match Purge File Unpostables/CSA
GUF 13-40 RPS TC150 Match List Unpostables
GUF 13-41 RPS TC150 No Match List Unpostables
GUF 13-42 RPS Other TC150 List Unpostables
GUF 15-40 New Unpost Repeats Hist Rpt Unpostables
GUF 15-41 New Unpost Repeats Hist Sum Unpostables
GUF 15-42 New Unpost Repeats Error File Unpostables
GUF 21-40 Employee Assign Daily List Unpostables
GUF 21-41 Rejected Activity List Unpostables
GUF 21-42 Rejected Activity Summary Unpostables
GUF 21-43 Closed Case List Unpostables/QA
GUF 21-44 Closed Case Summary Unpostables
GUF 21-46 Batch Delete List Unpostables
GUF 21-47 Dropped Record File Unpostables
GUF 51-40 No Match Error List File Unpostables/CSA
GUF 51-41 Corr Error List File Unpostables/CSA
GUF 51-42 UPTIN No Match List File Unpostables/CSA
GUF 51-45 Accounts Receivable Listing Unpostables
GUF 53-40 Unpostable Accting Control Rpt Unpostables/OP:FS:S:P:M
GUF 53-41 Unpostable Workload Report Unpostables/OP:FS:S:P:M
GUF 53-42 Revenue Receipts Control Sheet Unpostables/OP:FS:S:A:R
GUF 53-43 Resource Inventory Report OFP Unpostables
GUF 53-44 Account Receivable Report Unpostables
GUF 55-40 Employee Assign Aged List Unpostables
GUF 55-41 Unposted Bankruptcy List and Sum Unpostables
GUF 55-42 Employee Assign Aged Sum Unpostables/MGMT SUPP
GUF 55-43 UPC Inventory Report Unpostables/OP:FS:S:P:M
GUF 55-44 Unpostable Form 720 List Unpostables/ACCTG
GUF 55-45 Wkly CAF Historical Rpt Unpostables/CAF
GUF 55-46 Nullified Distribution Summary Unpostables
GUF 55-47 Nullified Distribution Listing Unpostables
GUF 55-48 Wkly CAF Summary Report/CAF Unpostables/CAF
GUF 57-40 Closed Unpostable Register (wkly) Unpostables/ADJ CORRES
GUF 60-40 Unpostable PCD TC150 List Unpostables/CSA
GUF 60-41 Unpost PCD TC150 Sum Rpt Unpostables/CSA
GUF 80-40 Deleted Trans Listing File Unpostables/CSA
GUF 80-41 Deleted Trans Summary File Unpostables/CSA
GUF 82-40 GUF82 DB Rec Not Found File Unpostables
GUF 82-41 GUF82 Deleted Rec Sum File Unpostables
GUF 83-40 Parameter ERR Record File Unpostables/IS:S:SP:D:SB/CSA
GUF 83-41 Deleted DB Record File Unpostables/IS:S:SP:D:SB/CSA
GUF 83-42 Deleted DB Summary File Unpostables/IS:S:SP:D:SB/CSA
GUF 87-40 Annual Organization Function Program (OFP) Report Unpostables
Exhibit 3.13.62-38

Internal Audit

Run/File ID Number Title/Description Distribution
IA 472-MA GUF OPEN EXTRACT–TC/50 and 400 UNPOST(1)
IA 472-MB OPEN GUF SORT CONTROLS UNPOST(1)
IA 472-MC OPEN GUF REPORT TC/160 UNPOST(1)
IA 472-MD GUF OPEN SORT CONTROLS UNPOST(1)
IA 472-ME OPEN GUF FIELD COMPAR–DLN UNPOST(1)
IA 472-MF SELECTED UNPOST CODES 140/399 UNPOST(1)
IA 472-MG SELECT UNP. CDS EXCPT. 140/399 UNPOST(1)
IA 472-MJ GUF FIELD COMPARE NOT EQUAL UNPOST(1)
IA 472-MK EXTRACT UNPOST CODE 140/399 UNPOST(1)
IA 472-ML EXT. and PRT UNP CODES EXCEPT 140/399 UNPOST(2)
IA 472-MM FIELD COMPARE UNPOST(1)
IA 472-MN EXTRACT TC/610 UNPOST(1)
IA 472-MO SORT CONTROLS BY TIN UNPOST(1)
IA 472-MP OPEN GUF TC/160 NO MATCH TC/50 UNPOST(2)
IA 472–RI OPEN GUF EXTRACT UNPOST(1)
IA 472-RJ OPEN GUF SUMMARY UNPOST(1)
IA 472-RK OPEN GUF ON-LINE PRINT UNPOST(1)
IA 472-AK OPEN GUF EXTRACT (TIN) UNPOST(1)
IA 480-B OPEN GUF SPRT CONTROLS UNPOST(1)
IA 480-C OPEN GUF ON-LINE PRINT UNPOST(1)
IA 482-FM OPEN GUF PULL SEQUENCE UNPOST(1)
IA 482-FN OPEN GUF SORT CONTROLS UNPOST(1)
IA 482–FO OPEN GUF PRINT UNPOST(1)
Exhibit 3.13.62-39

Management Error Report

Run/File ID Number Title/Description Distribution
MER 03-41 WEEKLY CUM MGMT ERROR REPORT MGMT STAFF (2) DOC
    PERF (1)
MER 13-40 PAS REPORT INPUT CORR (1)
MER 13-49 PAS CONTROLS INPUT CORR (1)
MER 03-40 ERROR COUNT REPORT DAILY MGR SUP.
MER 03-41 ERROR COUNT REPORT CUMULATIVE YEAR TO
BRANCH		 MGT SUP.*

* Copy to NATIONAL OFFICE IRS (NCFB) C5-162 5000 Ellin Road Lanham, MD 20706–1348 ATTN: SE:TS:CAS:SP:IMF:DPIC

Exhibit 3.13.62-40

Magnetic Tape Filing

Run/File ID Number Title/Description Distribution
MGT 01-03 BMF MGT 941 DOC FILE GMF 01
MGT 01-05 MGT 941—CONTROL DATA GMF 04
MGT 03-03 BMF MGT 941E DOC FILE GMF 01
MGT 03-05 MGT 941E CONTROL DATA GMF 04
MGT 05-03 BMF MGT 940 DOC FILE GMF 01
MGT 05-05 MGT 940 CONTROL DATA GMF 04
MGT 01-40 MAG TAPE CONTROL PRINT FILE ACCTG (1)
MGT 01-42 AUTHORIZATION FILE ACCTG (1)
MGT 01-44 FRM–941 FACS REPORT INPUT CORR (1)
MGT 01-46 FRM–941 FACS UP REPORT UNPOST (1)
MGT 01-48 FRM–941 FACS ERR REPORT INPUT CORR (1)
MGT 01-50 FRM–941 UNDERPAYMENT PRINT FILE MAG TAPE COORD
MGT 03-40 MAG TAPE CONTROL PRINT FILE ACCTG (1)
MGT 03-42 AUTHORIZATION FILE ACCTG (1)
MGT 05-40 MAG TAPE CONTROL PRINT FILE ACCTG (1)
MGT 05-42 AUTHORIZATION FILE ACCTG (1)
MGT 05-44 FRM–940 FACS REPORT INPUT CORR (1)
MGT 05-46 FRM–940 FACS UP REPORT UNPOST (1)
MGT 05-48 FRM–940 FACS ERR REPORT INPUT CORR (1)
MGT 05-50 FRM–940 UNDERPAYMENT PRINT FILE MAG TAPE COORD
Exhibit 3.13.62-41

Notice Review Processing System

Run/File ID Number Title/Description Distribution
NRP 04-40 NRP Run Controls NR
NRP 05-40 NRP Controls NR
NRP 14-20 BMF NRP Selection Report NR
NRP 11-50 BMF NRP Local Error List NR
NRP 11-60 BMF NRP Local Control Input List NR
NRP 13-10 BMF NRP Pkg with Charge-outs FILES
NRP 13-20 BMF NRP Pkg NR
NRP 1310 BMF NRPS Files Output NR
NRP 1320 BMF NRPS Packages NR
NRP 13-30 BMF NRPS Notice Review Output NR
NRP 4080 IMF TPNC Trend Report NR
NRP 4210 IMF Laser Notices MSU*
NRP 4211 IMF Laser Notices MSU
NRP 4220 IMF Laser Services Center Transcript and Notices MSU*
NRP 4230-CDC IMF Impact Notices CP 29 MSU*
NRP 4231 IMF Laser Notices CP 31 MSU/TPR/FILES
NRP 4232 IMF CDC Impact Notice CP 44 MSU*
NRP 4240 Adjustment Control Records CCA02
NRP 4260 IMF Notice Routing/Stuffer Sheets MSU
NRP 4420 IMF Bal Due Notice Stop Listing NR
NRP 4510 Notice List for NRP42 NR
NRP 5110 IMF NRPS Overpaid Notice Packages NR
NRP 5120 IMF NRPS Overpaid Documents Requests FILES
NRP 5130 IMF NRPS Overpaid NR Listing NR
NRP 6070 IMF NRPS Local Control Error List NR
NRP 6080 IMF NRPS Local Control Input List NR
NRP 6110 IMF NRPS Notice Packages NR
NRP 6120 IMF NRPS Notice Document Request FILES
NRP 6130 IMF NRPS Notices NR Listings NR
NRP 6310 IMF Notices Selected for Review NR
NRP 6380 IMF Notices Selected Routing/Stuffer Sheets NR
NRP 6510 IMF Notices not Selected for Review MSU
NRP 6511 IMF Notices not Selected for Review MSU
NRP 6512 IMF Notices not Selected for Review MSU
NRP 6500 IMF Notices not Selected Routing/Stuffer Sheets MSU
NRP 6510 IMF Notices List for 63 and 65 NR
NRP 9741 NRPS Local Control File Report NR
NRP 9841 NRPS Local Control File Report NR
NRP 9941 NRPS Local Control Match Delete Report NR
NRP 9942 NRPS Local Control Age Delete Report NR
NRP 9943 NRPS Local Control File Report NR
NOT-31-11 Multipage, Not Selected,
Non-OIO BMF Notices		 MSU
NOT-31-15 ELIXIR, Not Selected, BMF Notices MSU
NOT-31-20 Nonselected Non-OIO BMF Notices MSU
NOT-31-25 OIO Nonselected BMF Notices MSU (PSC Only)
NOT-31-26 OIO Multipage, Not Selected, BMF Notices MSU (PSC Only)
NOT-31-31 Multipage, Selected, Non-OIO BMF Notices NR
NOT-31-40 Selected Non-OIO BMF Notices NR
NOT-31-45 OIO Selected BMF Notices NR (PSC Only)
NOT-31-46 OIO, Multipage, Selected, BMF Notices NR (PSC Only)
NOT-31-50 BMF Service Center Transcripts and Notices MSU
NOT-31-70 BMF Adjustment Control Records CCA02
NOT-31-80 BMF Routing and Stuffer Sheets MSU
NOT-32-60 BMF Notice List NR
Exhibit 3.13.62-42

Performance Evaluation Reporting System

Run/File ID Number PCA Title/Description Distribution
PCA 01-41 INVALID SALARY UPDATE LISTING REPORTS (1)
PCA 01-42 EMPLOYEE MASTER ADJUSTMENTS AND ANALYSIS REPORT REPORTS (1)
PCA 01-43 EMPLOYEE MASTER ADJUSTMENTS AND CONTROL LISTING REPORTS (1)
PCA 01-44 EMPLOYEE MASTER LIST REPORT REPORTS (4)
PCA 01-45 EMPLOYEE STATUS LIST REPORT REPORTS (4)
PCA 02-41 OFP CONSISTENCY FILE UPDATE REPORTS (1)
PCA 02-42 OFP CONSISTENCY FILE LIST REPORTS (4)
PCA 02-43 MISSING PARENT FUNCTION SUB–FUNCTION WITHOUT PARENTS LIST REPORTS (1)
PCA 03-41 PERIOD DATA and CUM FILE ADJUSTMENTS CONTROLS LISTING REPORTS (2)
PCA 03-42 FINAL ERROR REGISTER REPORT REPORTS (3)
PCA 04-41 INDIVIDUAL DETAIL SUMMARY RPT REPORTS (3)
PCA 05–41 SPECIAL EMPLOYEE PROGRAM REPORTS (1)
PCA 05-42 SPECIAL EMPLOYEE PROGRAM SUMMARY REPORTS (1)
PCA 05-43 CURRENT GRADE TO PRIOR GRADE TRANSFER HISTORY LISTING REPORTS (3)
PCA 05-44 QUALITY REVIEW ERROR REGISTER REPORT REPORTS (5)
PCA 05-45 PERIOD DATA POSTING MISMATCH/ERROR REGISTER REPORTS (1)
PCA 05-46 INDIVIDUAL PERFORMANCE HISTORY ADJUSTMENT REPORT REPORTS (13)
PCA 05-47 CUM FILES UPDATE CONTROL LISTING REPORTS (3)
PCA 07-41 CUM FILE SSN SELECTION ERROR REGISTER REPORT REPORTS (2)
PCA 07-42 CUM FILE SSN SELECTION DATA LISTING REPORTS (2)
PCA 07-43 CUM FILE LEVELED PERF REPORT REPORTS (3)
PCA 15-41 INDIV PERFORMANCE REPORT REPORTS (1)

REPORTS = Management Support Branch Reports/Data Control Unit

Exhibit 3.13.62-43

SPC Workload Scheduling

Run/File ID Number PCB
Title/Description		 Distribution
PCB 01-28 SCHEDULE MASTER CONTROLS MGMT STAFF(1)
PCB 01-40 SCHEDULE ERROR LIST MGMT STAFF(1)
PCB 02-40 SCHEDULE ADJUSTMENT ERROR LIST MGMT STAFF(1)
PCB 02-41 SCHEDULE ADJUSTMENT LIST MGMT STAFF(1)
PCB 03–40 OFP HISTORY REPORT MGMT STAFF(1)
PCB 05-40 SCHEDULE REPORT MGMT STAFF(1)
PCB 71-40 RESOURCE STATUS REPORT REPORT(6) MGMT STAFF(1)
PCB 73-40 STAFF HOUR RECAP REPORT REPORT(6) MGMT STAFF(1)
PCB 85-40 SCHEDULE REVIEW REPORT MGMT STAFF(1)
PCB 87-40 SCHEDULE NARRATIVES MGMT STAFF(1)
Exhibit 3.13.62-44

Partnership Control System

Run/File ID Letter Number Description Distribution
PCS 08-01   PCS Updates for AIMS System AIMS
PCS 16-06   Investor Links File Appeals
PCS 20-01   AIMS Daily Updates from OSC and BSC ANSC
PCS 28-01 I V L Inventory Validation Listing (Customized) CTF/NO
PCS 40-42 Letter 3457 Notice of Beginning of Partnership Audit (Non-TEFRA) CTF
PCS 40-42 Letter 3458 Notice of Beginnings of S Corporation Audit (Non-TEFRA) CTF
PCS 40-42 Letter 3459 Notice of Beginning of Trust Audit (Non-TEFRA) CTF
PCS 41-42 Letter 1787 Notice of Beginning of Administration Processing (Partners) w 886Z Listing CTF
PCS 41-42 Letter 1855 Notice of Beginning of Administration Processing (Shareholders) w 886Z Listing CTF
PCS 42-42 Listing 886-Z Partner of Shareholder Percentage of Income Listing CTF
PCS 43-42 Letter 1827 60 Letter (Partners) w/Sch of Adj. and Form 870-P/PT CTF
PCS 43-42 Letter 1829 60 Letter (Partners w/penalties) w/Sch of Adj. and Form 870-L/LT CTF
PCS 43-42 Letter 1834 60 Letter (Partners w/penalties) w/Sch of Adj. and Form 870-S CTF
PCS 44-42 Letter 2513 Tax Matters Partner (Partnerships) w/Partner Settlement List CTF
PCS 44-42 Letter 2514 Tax Matters Person (S Corporation) w/Investor Settlement List CTF
PCS 45-42 Letter 1830 Final Partnership Administrative Adjustment w/Sch of Adj and Form 870-S CTF
PCS 45-42 Letter 2064 No Change Final Partnership Administrative Adjustment CTF
PCS 46-42 Form 872 Extension of Statute-of-Limitations Date (open Extension) w/Letter 907 CTF
PCS 46-42 Form 872 Extension of Statute-of-Limitations Date (Partnership Restricted Extension) w/Letter 907 CTF
PCS 46-42 Form 872 Extension of Statute-of-Limitations Date (S Corporation Restricted Extension) w/Letter 907 CTF
PCS 47-42 Letter 1828 Final S Corporation Administrative Adjustment w/Sch of Adj. and Form 870-S CTF
PCS 48-42 Letter 2606 Docketed Appeals Letter (Partners) w/Sch of Adj. and Form 870-P/PT CTF
PCS 48-42 Letter 2607 Docketed Appeals Letter (Partners w/penalties) w/Sch of Adj. and Form 870-L/LT CTF
PCS 48-42 Letter 2608 Docketed Appeals Letter (Shareholders) w/Sch of Adj. and Form 870-S(AD) CTF
PCS 48-42 Letter 2609 Docketed Appeals Letter (Shareholders w/penalties) w/Sch of Adj. and Form 870-S(AD) CTF
PCS 49-42 Letter 3394 Appeals Letter (Partners w/penalties) w/Sch of Adj. and Form 870-P(AD)/PT(AD) CTF
PCS 49-42 Letter 3395 Appeals Letter (Partners) w/Sch of Adj. and Form 870-P(AD)/PT(AD) CTF
PCS 49-42 Letter 2344 Appeals Letter (Shareholders) w/Sch of Adj. and Form 870-S(AD) CTF
PCS 53-02   Investor One Year Assessment File BSC/OSC
PCS 67-01 Rpt 22-1 National Directory: Flow-through TIN Sequence CTF
PCS 67-02 Rpt 22-2 National Directory: Flow-through Promoter Number Sequence CTF
PCS 70-01 Rpt 1-1 Realtime Error Register CTF
PCS 70-01 Rpt 2-2 Number of Returns by 1 Year Assessment Statute Date CTF/NO
PCS 70-01 Rpt 2-3 ESU TEFRA Workload CTF/NO
PCS 70-01 Rpt 2-3(N) ESU Non-TEFRA Workload CTF/NO
PCS 70-01 Rpt 4-4 TEFRA 1 Year Assessment Listing CTF
PCS 70-01 Rpt 5-1 Changed TEFRA Key Cases CTF
PCS 70-01 Rpt 5-2 Open Investors Linked to Closed TEFRA Key Cases CTF
PCS 70-01 Rpt 5-2(N) Open Investors Linked to Closed Non-TEFRA Key Cases CTF
PCS 70-01 Rpt 5-3 TEFRA ESU Investors with New Non-TEFRA Linkages CTF
PCS 70-01 Rpt 5-4 Weekly Update Report of PCS Investors by Key Case CTF
PCS 70-01 Rpt 5-5 Incomplete TEFRA Key Case Closures CTF
PCS 70-01 Rpt 5-5(N) Incomplete Non-TEFRA Key Case Closures CTF
PCS 70-01 Rpt 6-10 Appeal TEFRA Key Case Count CTF
PCS 70-01 Rpt 6-8 TEFRA Investor Returns by Tax Period CTF/NO
PCS 70-01 Rpt 6-8(N) Non-TEFRA Investor Returns by Tax Period CTF/NO
PCS 70-01 Rpt 6-9A Summary TEFRA Key Case Count by Status Codes CTF/NO
PCS 70-01 Rpt 6-9A(N) Summary Non-TEFRA Key Case Count by Status Codes CTF/NO
PCS 70-01 Rpt 7-2 424 Action Report CTF
PCS 70-01 Rpt 7-3 Deleted Investor Report CTF
PCS 70-01 Rpt 8-1 Number on Non-TEFRA ESU Investor Returns by Tax Period CTF/NO
PCS 70-01 Rpt 8-2 Number on Non-TEFRA ESU Tiers by Tax Period CTF/NO
PCS 70-01 Rpt 8-3 TEFRA Assessment by Location CTF/NO
PCS 70-01 Rpt 8-3(N) Non-TEFRA Assessment by Location CTF/NO
PCS 70-01 Rpt 8-3A TEFRA Assessment by Key Case Location NO
PCS 70-01 Rpt 8-3(N) Non-TEFRA Assessment by Key Case Location CTF/NO
PCS 70-01 Rpt 8-4 TEFRA Inventory Aging Report CTF/NO
PCS 70-01 Rpt 8-4(N) Non-TEFRA Inventory Aging Report CTF/NO
PCS 70-01 Rpt 8-5 TEFRA Assessment by Promoter Number NO
PCS 70-01 Rpt 21-2 Non-TEFRA Key Case Action Report by Investor Location CTF
PCS 70-01 Rpt 21-3 TEFRA Key Case Action Report by Service Center ESU CTF
PCS 70-01 Rpt 21-3(N) Non-TEFRA Key Case Action Report by Service Center ESU CTF
PCS 70-01 Rpt 22-3 National Directory of Cases CTF
PCS 91-01   Copy of PCS 13–01 datafile for I V L input at ESUs BSC/OSC
Exhibit 3.13.62-45

Report Management Information Systems

RMS MP Run/File ID Number RPT NUMBER Title/Description REPORT LEVEL Distribution CODES
* = SEE NOTED BELOW
RMS 04-40   RMIS Daily Transactions   * SC (1)
RMS 06-40   Register Cycle Transactions D.O. * D.O. (1)
RMS 12-40 RPT -1 Summary D.O./POD Branch Group
*R.O.(1) *D.O.(4)
*R.O.(1) *D.O.(1)
*R.O.(1) *D.O (1)
RMS 14-40 RPT -2 Analysis Staff Hrs D.O./POD Branch Group * D.O. (4) * D.O. (2) * D.O. (2)
RMS 16-40 RPT-3 Analysis Daily Activity D.O./POD Branch Group * D.O. (4) * D.O. (2) * D.O. (2)
RMS 27-40   F-5311 Planning Report (Annual) D.O. * R.O. (1). * D.O. (1)
RMS 31-40   Schedule History Control   *SC (1)
RMS 31-41   Processing Summary Report   *D.O. (1)
RMS 33-40   Activity Worksheets   *D.O. (1)
RMS 33-41   Daily Activity Worksheets   *D.O. (1)
RMS 33-42   Management Summary   *D.O. (1)
RMS 33-43   Taxpayer Svc Daily Activity   *D.O. (1)
RMS 35-40   Schedule Extract Control Sheet   *SC (1)
RMS 36-40   Update Control Sheet   *SC (1)
RMS 37-40   Activity Worksheet   *D.O. (1)
RMS 37-41   Daily Activity Worksheet   *D.O. (1)
RMS 37-42   Employee Worksheet   *D.O. (1)
RMS 37-43   Taxpayer Svc Daily Activity   *D.O. (1)
RMS 38-40   Taxpayer Svc Daily Activity   *D.O. (1)
RMS 39-40   Update Summary   *SC (1)

Note:


*SC = Service Center RMIS Coordinator
*D.O. = Each District Office Their Portion ATTN: Taxpayer Service
*R.O. = Regional Chiefs Customer Service ATTN: Taxpayer Service

Exhibit 3.13.62-46

Remittance Processing System

RPS Number RPS R&C Number
RPS 01-40 PRE-DEPOSIT TICKET TOTALS R&C(4)
RPS 01-42 PRE-DEPOSIT INVALID TICKET LIST R&C(3)
RPS 01-43 PRE-DEPOSIT RUN R&C(3)
RPS 03-40 RECAP–N–JOURNAL CONTROLS R&C(1)
RPS 03-41 GEN'L LEDGER ACCOUNT NO. LIST R&C(5)
RPS 03-42 GEN'L LEDGER NON-JOURNAL TOTALS R&C(4)
RPS 05-40 RPS BLOCK PROOF LIST R&C(2)
RPS 05-41 PRE-MAINLINE and CONTROL REPORT R&C(2)
RPS 05-42 PRE-MAINLINE ITF CONTROL LIST R&C(2)
RPS 05-43 PRE-MAINLINE RUN CONTROLS R&C(2)
RPS 07–40 RUN CONTROLS R&C(2)
RPS 03 REMITTANCE RECAP. R&C
Exhibit 3.13.62-47

SPC Control File Outputs

Run/File ID Title/Description Distribution
SCF-01-41 Invalid Control Record List Data Controls
SCF-01-42 Block Sequence List Data Controls
SCF-01-60 Run Control Report Data Controls
SCF-03-41 Block Delete Request List Data Controls
SCF-05-41 Invalid Transcript Report Data Controls
SCF-07-40 No Activity Listing Data Controls
SCF-07-40B Repeat No Activity Listing Data Controls
SCF-07-41 SCCF Block Completion List Data Controls
SCF-07-42 Control File Summary Data Controls
SCF-07-43 Transcripts Invalid Modules Data Controls
SCF-07-44 SCCF Aged Manual Modules Data Controls
SCF-07-45 Transcripts Historic Modules Data Controls
SCF-07-46 Transcripts Special Modules Data Controls
SCF-07-47 Prejournalized Trial Balance Data Controls
SCF-07-48 Trial Balance Future DLN List Data Controls
SCF-07-49 SCCF Status List Data Controls
SCF-07-50 SCCF Aged Error/Reject Modules INPUT CORR/Data Conv
SCF-07-51 SCCF Aged Man +Err/Rej Modules Data Conv/INPUT CORR
SCF-07-52 SCCF Aged Summary Data Controls
SCF-07-53 SCCF Aged BOB Modules Data Conv/BOB Unit
SCF-07-54 Daily Cycle Proof List Files
SCF-07-55 Weekly Cycle Proof List Files
SCF-07-56 Master Block Control Sheet Data Controls
SCF-11-41 Adjustment Control Record List Data Controls
SCF-11-42 Master Control Record List Data Controls
SCF-11-43 Control Date Recap—MCRs Data Controls
SCF-11-44 Non-Prejournalized Batch Recap Data Controls
SCF-11-45 Error Deletion List Doc Perfection
SCF-11-46 Renumber Control Record List INPUT CORR/Data Cont
SCF-11-47 Renumber Reclassification Smry Accounting
SCF-11-48 New DLN Record List INPUT CORR/Data Cont
SCF-11-49 Nullified Control Record List Data Controls
SCF-11-50 Control Date Recap Nullified Data Controls
SCF-11-51 Tape Control Record List Data Controls
SCF-11-52 Control Date Recap—GBPRs Data Controls
SCF-13-40 Revenue Receipts Control Sheet Data Controls
SCF-13-41 NMF Report of Revenue Receipts Accounting
SCF-13-42 Revenue Adjustment Listing Data Controls
GUF -53-42 Nullified Unpostable RRCS Data Controls
Exhibit 3.13.62-48

Backup Withholding (BWH)

Run/File ID Number Title/Description Distribution
UBW0241 Backup Withholding (BWH) Error Register CSCO
UBW0242 Manual Transaction Balancing Reports CSCO
Exhibit 3.13.62-49

Reserved

For Future use.

Exhibit 3.13.62-50

Unidentified Remittance File (URF)

Run/File ID Number Title/Description Distribution
URF 01 URF Analysis (Daily) ACCTG, NCFB
SE:W:CAS:SP:IMF:R
URF 01-14 URF Excess Collection ACCTG
URF 03 URF ADD Register ACCTG
URF 03-01 UR Notices ACCTG
URF 03–02 UR Posting Documents ACCTG
URF 05 URF Applications for IMF/BMF/IRAF-Controls ACCTG
URF 50 Transaction Register-Excess Collections URF Monthly Analysis ACCTG
URF 50–01 URF Closed and Aging List ACCTG
URF 64 URF Edit Report (Utility) ACCTG AS REQUEST
Exhibit 3.13.62-51

MDHS Load Plans

  1. Load Plans do not include all notices and letters. They are intended to be a guide to help set up like procedures for multiple notices. Instructions provided by the Notice Run must be followed when available.

  2. The following Load Plans have been revised to allow open insert pockets for disaster notices. For inserting disaster notices 1155, 1155A, 1155B, 1155D, or 1155F and 1052 any "OPEN" pocket may be used to insert in all notices. Each Load Plan has at least one "OPEN" pocket.

IMF REDESIGN NOTICE LOAD PLAN:

NT40FAS/NT40BAS
10, 11, 11A, 12, 12A, 13, 13A, 14, 15B, 16
17, 18, 21, 21A, 21B, 21C, 21E, 22I, 22A
22E, 22I, 23, 24E, 25, 27, 30, 30A, 32, 32A
39, 42, 44, 45, 49, 51A, 51B, 51C, 52, 53
60, 62, 76, 801, 81, 84C, 88, 88A, 91

Station Form
Station 1 Form 8862
Station 2 Pub 1
Station 3 Form 2210
Station 5 Pub 5
Station 6 Form 2210 INST
Station 7 OPEN
Station 9 E-205
Station 10 Form 1052
 

NT41FAS/NT41BAS
71,71A, 71B, 71D

Station Form
Station 1 OPEN
Station 2 OPEN
Station 3 OPEN
Station 4 OPEN
Station 5 OPEN
Station 6 OPEN
Station 7 OPEN
Station 8 Notice 1212
Station 9 E-205
Station 10 Form 1052
 

NT43FAS/NT43BAS
75B

Station Form
Station 1 Form 8836
Station 2 Form 8836 SCH A
Station 3 Form 8836 SCH B
Station 4 OPEN
Station 5 Form 8836
Station 6 Pub 4134 LITC
Station 7 Form 8836 SCH A
Station 8 Form 8836 SCH B
Station 9 E-205
Station 10 OPEN
 

NT44FAS/NT44BAS
711, 712, 713, 714, 721, 722
749, 771, 772, 773, 774

Station Form
Station 1 OPEN
Station 2 Pub 1 SP
Station 3 Form 2210
Station 4 Notice 433 PR
Station 5 OPEN
Station 6 Form 2210 INST
Station 7 OPEN
Station 8 Notice 1212 (SP)
Station 9 E-205
Station 10 Form 1052
 

NT42FAS/NT42BAS
75, 75A, 75C

Station Form
Station 1 OPEN
Station 2 OPEN
Station 3 OPEN
Station 4 OPEN
Station 5 Pub 3498-A
Station 6 Pub 4134 LITC
Station 7 OPEN
Station 8 FORM 11652
Station 9 E-205
Station 10 OPEN
 

NT45FAS/NT45BAS
09, 15, 19, 20, 15, 31, 54B, 57, 58, 59

Station Form
Station 1 SCH EIC
Station 2 Pub 1
Station 4 Notice 609
Station 5 OPEN
Station 6 SCH SE
Station 7 OPEN
Station 8 Pub 5
Station 9 E-205
Station 10 Form 1052
 

IMF/NRP NOTICE LOAD PLAN:

  • NRP 4230 - 03, 17, 18, 28, 29, 31, 32A, 46, 52, 54ALL, 57, 58, 75, 75A, 80, 81

  • NRP6320X - 11, 11A, 12A, 13, 13A, 23, 24, 25, 30A, 711, 712, 713, 714, 721, 722, 749

  • NRP4231 - 42, 45, 53, 88, 88A

  • NRP6321X - 10, 21A, 21B, 21C, 21E, 22A, 22E, 49, 51, 51A, 51B, 51C, 60, 62, 71C

  • NRP6510 - 11, 11A, 12A, 13, 13A, 23, 24, 25, 30, 30A

  • NRP6340/NRP6330/NRP6530 - 11, 11A, 12A, 13, 13A, 17, 18, 23, 24, 25, 30, 30A, 711, 712, 713, 714, 721, 722, 749

  • NRP6512 - 42, 45

  • NRP6341 - 42, 45, 53, 88, 88A

  • NRP6531 - 44, 54, 54B, 54E, 54G

NRP4232
09

Station Form
Station 1 OPEN
Station 2 OPEN
Station 3 OPEN
Station 4 OPEN
Station 5 OPEN
Station 6 OPEN
Station 7 OPEN
Station 8 OPEN
Station 9 E-205
Station 10 OPEN
 

NRP6322X
42, 45

Station Form
Station 1 Form 9465
Station 2 Pub 1
Station 3 Form 2210
Station 4 Notice 433
Station 5 Notice 746
Station 6 Form 2210 INST
Station 7 OPEN
Station 8 Notice 1212
Station 9 E-205
Station 10 Notice 1052
 

NRP6511
10, 21A, 21B, 21C, 21E, 22A, 22E, 49, 51
51A, 51B, 51C, 60, 62, 71C

Station Form
Station 1 Form 9465
Station 2 Pub 1
Station 3 Form 2210
Station 4 Notice 433
Station 5 Notice 746
Station 6 Form 2210 INST
Station 7 OPEN
Station 8 Notice 1212
Station 9 E-205
Station 10 Notice 1052
 

NRP6532, NRP6342
09

Station Form
Station 1 OPEN
Station 2 OPEN
Station 3 OPEN
Station 4 OPEN
Station 5 OPEN
Station 6 OPEN
Station 7 OPEN
Station 8 OPEN
Station 9 E-205
Station 10 OPEN
 

NOT40AX
12, 14, 14I, 16

Station Form
Station 1 OPEN
Station 2 Pub 1
Station 3 Form 2210
Station 4 Notice 433
Station 5 Notice 1155A or Notice 1155C
Station 6 Form 2210 INST
Station 7 OPEN
Station 8 Notice 1212
Station 9 E-205
Station 10 Notice 1052
 

NOT40AX
42, 45

Station Form
Station 1 OPEN
Station 2 OPEN
Station 3 OPEN
Station 4 OPEN
Station 5 OPEN
Station 6 OPEN
Station 7 OPEN
Station 8 OPEN
Station 9 OPEN
Station 10 OPEN
 

Load Plan 1
110, 118, 121A, 122A, 124A, 125A
126, 126A, 130, 131, 131A, 132, 133
139, 140, 144, 145, 146, 147, 156
157, 159, 160, 162, 163, 165, 166, 171
173, 174, 177, 178, 183, 187, 188, 205
210, 215, 217, 218, 220, 225, 230, 233
274, 275, 874, 875

Station Form
Station 1 Form 941, Sch B
Station 2 OPEN
Station 3 OPEN
Station 4 OPEN
Station 5 Notice 1155
Station 6 Form 2210 INST
Station 7 Notice 4977
Station 8 Form 945-A
Station 9 E-205
Station 10 Form 2220
 

Load Plan 2
080, 081, 130, 153, 175, 182, 217
218, 219, 224, 231, 235, 236, 237
237A, 238, 239, 277, 278, 279
279A, 280, 281, 282, 284, 285
286, 287, 288, 290, 291, 292
801, 802, 811, 812, 861, 865
910, 920

Station Form
Station 1 OPEN
Station 2 Form 941-C
Station 3 OPEN
Station 4 OPEN
Station 5 Notice 1155
Station 6 OPEN
Station 7 OPEN
Station 8 Form 3468
Station 9 E-205
Station 10 OPEN
 

Load Plan 2 (Spanish)
801, 802, 811, 812, 861, 865, 910, 920

Station Form
Station 1 Form 941, Sch B
Station 2 OPEN
Station 3 Notice 746SP
Station 4 OPEN
Station 5 Notice 1155
Station 6 OPEN
Station 7 Form 4977
Station 8 OPEN
Station 9 E-205
Station 10 OPEN
 

Load Plan 4
242, 297, 297A, 297C, 298

Station Form
Station 1 Pub 1660
Station 2 OPEN
Station 3 OPEN
Station 4 OPEN
Station 5 Notice 1155
Station 6 OPEN
Station 7 Form 12153
Station 8 Pub 594
Station 9 E-205
Station 10 OPEN
 

Load Plan 5
180, 181

Station Form
Station 1 Form 8864
Station 2 Form 1120 SCH PH
Station 3 Form 1120 SCH D
Station 4 Form 4255
Station 5 Notice 1155
Station 6 Form 4797
Station 7 Form 8826
Station 8 Form 8820
Station 9 E-205
Station 10 Form 8830
 

Load Plan 6
180, 181

Station Form
Station 1 Form 8896
Station 2 Form 8845
Station 3 Form 8846
Station 4 Form 8847
Station 5 Notice 1155
Station 6 Form 1116
Station 7 Form 8827
Station 8 Form 5735
Station 9 E-205
Station 10 Form 5884
 

Load Plan 7
180, 181

Station Form
Station 1 Form 8900
Station 2 Form 6478
Station 3 Form 6765
Station 4 Form 8007
Station 5 Notice 1155
Station 6 Form 8586
Station 7 OPEN
Station 8 Form 8611
Station 9 E-205
Station 10 Form 8801
 

Load Plan 8
180, 181

Station Form
Station 1 Form 8904
Station 2 Form 8834
Station 3 Form 8835
Station 4 Form 8844
Station 5 Notice 1155
Station 6 Form 8860
Station 7 OPEN
Station 8 Form 8874
Station 9 E-205
Station 10 Form 8861
 

Load Plan 9
207, 207L, 230, 240
802, 812, 861, 910, 920

Station Form
Station 1 Form 941, Sch B
Station 2 Form 943-A
Station 3 Notice 746SP
Station 4 Pub 1S
Station 5 Notice 1155
Station 6 OPEN
Station 7 Form 4977
Station 8 Form 945-A
Station 9 E-205
Station 10 OPEN
 

Load Plan 10
180, 181

Station Form
Station 1 OPEN
Station 2 Form 8881
Station 3 Form 8882
Station 4 Form 8884
Station 5 Notice 1155
Station 6 Form 4626
Station 7 OPEN
Station 8 Form 1118
Station 9 E-205
Station 10 Form 3800
 

TDA LOAD PLAN
501, 503, 504, 521, 523, 538, 539
601, 603, 604, 621, 623

Station Form
Station 1 OPEN
Station 2 Form 2210
Station 3 Notice 1219B
Station 4 Notice 1219B (SP)
Station 5 Notice 746
Station 6 Notice 609
Station 7 Pub 594
Station 8 Pub 4127
Station 9 E-205
Station 10 Notice 1155
 

TDI LOAD PLAN
403, 406, 411, 414, 515, 518
540, 541, 615, 618

Station Form
Station 1 OPEN
Station 2 Form 2210
Station 3 Notice 1219B
Station 5 Notice 746
Station 6 Notice 609
Station 7 OPEN
Station 8 OPEN
Station 9 E-205
 

AUR LOAD PLAN
2000, 2005, 2006, 2501

Station Form
Station 1 OPEN
Station 2 Pub 1
Station 3 Pub 5
Station 4 Notice 1219B (SP)
Station 5 OPEN
Station 6 Notice 609
Station 7 Pub 594
Station 8 Pub 4127
Station 9 E-205
Station 10 OPEN
 

ERAS NOTICE LOAD PLAN
575, 576, 577, 580
581, 582, 583, 584

Station Form
Station 1 Notice 1155
Station 2 Form 8109-B
Station 3 OPEN
Station 4 OPEN
Station 5 OPEN
Station 6 OPEN
Station 7 OPEN
Station 8 OPEN
Station 9 E-205
Station 10 Form SS-4 Instructions
 

BMF REDESIGN LOAD PLAN
101, 102, 103, 104, 105, 106, 107, 111
112, 113, 114, 115, 116, 117, 123
123A, 124, 125, 127, 127A, 128, 138
161, 169, 267

Station Form
Station 1 Form 941, Sch B
Station 2 Form 2210
Station 3 Form 2220 Instructions
Station 4 Form 2210 Instructions
Station 5 Notice 1155
Station 6 Form 433
Station 7 Form 4977
Station 8 Form 945-A
Station 9 E-205
Station 10 Form 2220
Exhibit 3.13.62-52

Automated Substitute for Return (ASFR) 30-90 Day Letters

  1. The following sites will be porting to NPS:

    1. Andover Service Center (ANSC)

    2. Atlanta Service Center (ATSC)

    3. Austin Service Center (AUSC)

    4. Brookhaven Service Center (BSC)

    5. Fresno Service Center (FSC)

    6. Kansas City Service Center (KCSC)

    , , .

  2. The following sites will "NOT" be porting to NPS:

    1. Cincinnati Service Center (CSC)

    2. Memphis Service Center (MSC)

    3. Ogden Service Center (OSC)

    4. Philadelphia Service Center (PSC)

    These sites will stop generating all ASFR print files. The sites must ignore all enclosure muffy marks generated on the cover sheets and continue to stuff the letters as they currently do.

This is an Image: 33780918.gif

Please click here for the text description of the image.

Exhibit 3.13.62-53

Undeliverable CP Notice and C-Letter Distribution and Mailing Guides

Burst all forms maintaining established sequence prior to Distribution.

Abbreviations used in the following table are:

Acronym Meaning
ACCT Accounting Branch
ADJ Adjustments
AM Accounts Management
AMRH Accounts Maintenance
B Burst
BWH Backup Withholding Program
CAF Centralized Authorization File
CAWR Combined Annual Wage Reporting Unit
CIB Criminal Investigation Branch
COLL Collections
CSCO Compliance Services Collection Operation
CTF Campus TEFRA Function
D Decollate
ECU Entity Control Unit
ESU Examination Suspense Unit
EXT Extraction
F Fold
FO Field Office
FO-COLL Field Office Collections
FO-SP Field Office Special Procedures
GR Garbled Review
I Insert
IJP Ink Jet Printing
IRP Information Returns Processing
MSU/Sh Machine Services Unit or Shipping
NR Notice Review
N Notice
OR Output Review
P Publications
QRDT Questionable Refund Detection Team
SPF Special Procedures Function
RS Roll Stock
SCEB Service Center Examination Branch
STAT Statute Control
TPR Taxpayer Relations Branch
URP Under Reporter Program

Note:

Do not destroy any undeliverable mail with a yellow postal label unless specified in the chart below. The yellow postal label may provide a new address from the Post Office. Route the mail according to the chart listed below. If column is blank, route the mail back to the originating function. If a CP Notice or C-Letter is not listed in the chart below, route the mail back to the originating function. Destroy undeliverable mail with Handwritten address changes on the envelope.

Exception:

Accounts Management/Integrity and Verification Operation (IVO) works only specific undeliverable notices and letters, regardless of there is a yellow postal sticker attached to the undeliverable item. Any letter originated by AM/IVO that is not provided in the chart can be destroyed as classified waste.

If And Then
Letter 21C IDRS Range
0280300000 and there is a yellow sticker from the Post Office with a new address		 Route to:
Internal Revenue Service
Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Letter 86C IDRS Range
0280300000 and there is a yellow sticker from the Post Office with a new address		 Route to:
Internal Revenue Service
Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Letter 96C IDRS Range
0280300000 and there is a yellow sticker from the Post Office with a new address		 Route to:
Internal Revenue Service
Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Letter 105C/106C IDRS Range 1481000000 - 1487900000 and there is a yellow sticker from the Post Office with a new address Route to:
Internal Revenue Service
Stop 2004
RIVO PO Box 12866
Fresno, CA 93779-2886
Letter 105/106C or
Letter 3219C
Automated Questionable Credits Program (AQC)		 IDRS Range 1484100000 - 1484299999 and there is a yellow sticker from the Post Office with a new address Route to:
Internal Revenue Service
Stop 763 ATSC
4800 Buford Highway
Atlanta, GA 39901
Letter 488C Undeliverable Destroy
Letter 1687C Undeliverable Route to Stop 6126AUSC
Letter 2267C IDRS Range
0280300000 and there is a yellow sticker from the Post Office with a new address		 Route to:
Internal Revenue Service
Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Letter 2645C IDRS Range
0280300000 and there is a yellow sticker from the Post Office with a new address		 Route to:
Internal Revenue Service
Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Letter 4281C Undeliverable Route: ID Theft Team
Letter 4310C Handwritten annotations Route to Integrity and Verification Operations (IVO)
Letter 4310C Yellow sticker from the Post Office with a new address Route to IVO
Letter 5071C Undeliverable Destroy
Letter 5447C Undeliverable Destroy
Letter 5598
Letter 5599		 Undeliverable

  1. Destroy - Instructions to the yellow postal label DO NOT APPLY to these notices.
Letter 5600 Undeliverable

  1. Destroy - Instructions to the yellow postal label DO NOT APPLY to these notices.
Letter 5747C Undeliverable Destroy
Letter 5858
Letter 5862		 Undeliverable

  1. Destroy - Instructions to the yellow postal label DO NOT APPLY to these notices.
Letter 5900 Series Undeliverable

  1. Destroy as Classified Waste - Instructions to the yellow postal label DO NOT APPLY to these notices.
Letter 6000
Letter 6001
Letter 6002		 Undeliverable

  1. Destroy - Instructions to the yellow postal label DO NOT APPLY to these notices.
Letter 6112 IDRS Range
0280300000 and there is a yellow sticker from the Post Office with a new address		 Route to:
Internal Revenue Service
Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Letter 6112-A IDRS Range
0280300000 and there is a yellow sticker from the Post Office with a new address		 Route to:
Internal Revenue Service
Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Letter 6113 IDRS Range
0280300000 and there is a yellow sticker from the Post Office with a new address		 Route to:
Internal Revenue Service
Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Letter 6113-A IDRS Range
0280300000 and there is a yellow sticker from the Post Office with a new address		 Route to:
Internal Revenue Service
Stop 5701 G
7940 Kentucky Dr.
Florence Ky. 41042
Letter 6185 Undeliverable Austin Offshore Initiative Unit Mail Stop 4309 AUSC
3651 S IH-35
Austin, TX 78741
Letter 6225 Undeliverable POC- Steve Levine
Austin Voluntary Compliance Mail Stop 4301 AUSC
3651 S IH-35
Austin, TX 78741
Letter 6226 Undeliverable POC- Steve Levine
Austin Voluntary Compliance Mail Stop 4301 AUSC
3651 S IH-35
Austin, TX 78741 POC-
Letter 6227 Undeliverable POC- Steve Levine
Austin Voluntary Compliance Mail Stop 4301 AUSC
3651 S IH-35
Austin, TX 78741
Letter 6272 Undeliverable Mail Stop 4308 AUSC
3651 S IH-35
Austin, TX 78741
Letter 6229 Undeliverable POC- Scott Richards
Austin Offshore Initiative Unit Mail Stop 4309 AUSC
3651 S IH-35
Austin, TX 78741
Letter 6230 Undeliverable POC- Scott Richards
Austin Offshore Initiative Unit Mail Stop 4309 AUSC
3651 S IH-35
Austin, TX 78741
Letter 6238 Undeliverable HCTC Enrollment Team
Stop 6098 AUSC
Letter 6312 Undeliverable IRS Mail Stop 5303
1973 N Rulon White Blvd Ogden UT 84201.
A Form 3210 must be used to list the letters.
Letter 6313 Undeliverable IRS Mail Stop 5303
1973 N Rulon White Blvd Ogden UT 84201.
A Form 3210 must be used to list the letters.
Letter 6330C Undeliverable Destroy
Letter 6331C Undeliverable Destroy
Letter 6363 Undeliverable Internal Revenue Service Tax Exempt and Government Entities EP Plans Technical
1111 Constitution Ave.,
NW Washington, DC 20224
Letter 6365 Undeliverable Internal Revenue Service Tax Exempt and Government Entities EP Plans Technical
1111 Constitution Ave.,
NW Washington, DC 20224
Letter 6366 Undeliverable Return to the return address on the envelope which would be the specific mailing agent’s address.
Letter 6378 Undeliverable POC - E. Heaps
Mail Stop 5303
1973 Rulon White Blvd,
Ogden, UT 84404
Letter 6378 Undeliverable POC - E. Heaps
Mail Stop 5303
1973 Rulon White Blvd,
Ogden, UT 84404
Letter 6379 Undeliverable POC - E. Heaps
Mail Stop 5303
1973 Rulon White Blvd,
Ogden, UT 84404
Letter 6397 Undeliverable Internal Revenue Service Tax Exempt and Government Entities EP Plans Technical
1111 Constitution Ave.,
NW Washington, DC 20224
Letter 6416 Undeliverable Destroy
Letter 6416A Undeliverable Destroy
Letter 6417 Undeliverable Destroy
Letter 6419 Undeliverable Destroy
Letter 6420 Undeliverable Destroy
Letter 6468 Undeliverable Destroy
Letter 6469 Undeliverable Destroy
Letter 6470 Undeliverable Destroy
Letter 6475 Undeliverable Destroy
Letter 6507 Undeliverable 1973 Rulon White Blvd.,
Mail Stop 5303, Ogden, UT 84201
(POC: Charles Orrell)
Letter 6530 Undeliverable 1973 Rulon White Blvd.,
Mail Stop 5303, Ogden, UT 84201
(POC: Charles Orrell)
Letter 6531 Undeliverable 1973 Rulon White Blvd.,
Mail Stop 5303, Ogden, UT 84201
(POC: Charles Orrell)
Letter 6555 with Form 3552
Letter 6555 with (stuffer)
Letter 6555 (stuffer) alone		 Undeliverable Route to: 2970 Market Street: Mail Stop 5-E04.114
Team 204
Philadelphia, PA 19104
Letter 9000 Undeliverable Destroy

Note:

Termination of Residency" undeliverable letters are being sent to the IRS in error, send the letters back to the return address on the envelope

Note:

”If an undeliverable item is received with an original document and a verifiable address is not available to be re-mailed, destroy the document per IRM 10.5.1.6.10 guidelines.”

Undeliverable Stimulus Payments Notices

If And Then
Notice 1444 (EN-SP) Economic Impact Payment 2020 (English and Spanish) Undeliverable Destroy
Notice 1444-A (EN-SP) EIP Non-Filers Outreach You May Need to Act to Claim Your Payment Undeliverable Destroy
Notice 1444-B (EN-SP) Your Second Economic Payment (English/Spanish Undeliverable Destroy
Notice 1444-C, Your 2021 Economic Impact Payment Undeliverable Destroy
 

Reminder:

If Letter 105C/106C is received and the above criteria is not met, then forward back to the originating function / employee based on the IDRS number.

If And Then
CP 01E
CP 701E		 Undeliverable

  1. Count the number of notices received. List by the yellow label and non-yellow label.

  2. Send the totals weekly via email to *TS&CAS:AM:IPSO Employment Identity Theft

  3. Destroy - Instructions to the yellow postal label DO NOT APPLY to these notices.
CP 14 Undeliverable

  1. If the notice date is over 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – DESTROY.

  2. If the notice date is within 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – Forward to CSCO.

  3. All notices with an indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer –Forward to CSCO.

Note:

Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices.
CP 14H
CP 14I		 Undeliverable Send to Notice Review
CP 14IA Undeliverable Send to CSCO
CP 48/748 is received Undeliverable

  1. Count the number of letters received.

  2. Send the totals weekly via e-mail to
    Camille.D.Privett@irs.gov

  3. Destroy - Instructions to the yellow postal label DO NOT APPLY to these notices.
CP 140 Undeliverable Destroy CP 140 in extraction if no forwarding address notated on UD.
CP 1444 Undeliverable Destroy as classified waste

Envelopes specified in this exhibit must be used by all processing centers unless otherwise authorized.

  1. Note:

    For UNSIGNED RETURNS please provide the taxpayer with return envelope E-73 for smaller returns and envelope 44B for larger returns (more than 7 pages).

  2. The E-205 Return envelope must be used for mailings from any location when the response to the notice will be returned to another IRS location other than the one mailing the notice. DO NOT revert back to the E-73IJP as long as the E-205 is working properly.

  3. All notices listed in this exhibit which have overseas addresses must be sent via Air Mail (Envelope F-125L).

  4. All notices listed in this exhibit going to Puerto Rico, Virgin Islands, Guam, American Samoa, Northern Mariana Islands, Canada or Mexico must be handled as Domestic Mail. Mailer envelope E-178, E-125L or E-199L, must be used.

  5. The E-125L envelope must be used for mailing any notices, letters, etc. that are not being Presorted. The E-178 or E-199 envelope must be used for mailing any notices, letters, etc. that will be Presorted on the Mail Sorters equipment.

  6. Various return envelopes will require Ink Jet Preprinting (IJP) of Custom Bar Codes prior to inserting. When IJP is noted in this IRM, Machine Services personnel must coordinate with the Mail Sorters Administrator for the printing of the appropriate bar-coded envelopes.

  7. Whenever defective bar codes on return envelopes are detected by Machine Services Unit (MSU) personnel (smeared, too fat, too thin) new supplies must be obtained before mailing is completed.

Mailer envelope E-142 is only to be used where specified in this exhibit. E-142 is to be used for TYxx URP Statute Notice. The United States Postal Service (USPS) has approved use of this mailer envelope for automated certified mailings accompanied by a "computer" listing.

Return Envelopes E-73 printed with "USA" just below the last line of the IRS address must be used for overseas mail.

Special conditions for use of the following stuffers:

  1. All notices requiring special stuffers for current and prior year Forms will be presorted and properly identified by Notice Review.

  2. Machine Services Unit (MSU) personnel will insure the proper current year and PRIOR YEAR Forms are inserted (if available) accordingly.

  3. The Notices listed will ONLY receive these stuffers when the appropriate error codes or penalty indicators are present.

    • Form 2210 -and instructions for IMF CPs with Penalty Code "02" indicator.

    • Form 2220- and instructions for BMF CPs with "02" indicator

    • Notice 356 thru 365 -Toll-Free Telephone Stuffer (Number based on T/P's address) for use with all CPs and letters which do not have Toll-Free Telephone Numbers on the notice or letter.

    • Code 11 Penalty = F4977 for CP161 (only)

    • W-lndicator = Form W-4.

Output Review: IMF–HSNP Sample Notices must be sent directly to files. Only BMF review packages with a charge out sheet will be forwarded to files.

Local management will determine the mailing date on notices generated without a notice date.

When IRM 3.13.62, Media Transport and Control, differs from NRPS routing and stuffer sheet information, call the Notice Gatekeeper or the IRM analyst for resolution.

Statutory letters generated on Form 9174 and Form 9175 must be mailed in the E-125 envelope. The letters will not require any other stuffers.

Any additional stuffers that are required for CP 15 and CP 215 that are not included on the Routing and Stuffer sheet, must be identified by the area that generated the notice.

Routing instructions and CP Notice Stuffers Information for CP 19 and CP 20 are below.

  1. CP 19 and CP 20 with Unallowable Codes (UA) 6X, 8X, or 95 (alone or in combination with other unallowable codes), are to be routed to Machine Services Unit for mail out.

  2. CP 19 and CP 20 with ALL Other Unallowable Codes are to be routed to SPC EXAM.

  3. All CP 19 and CP 20 are to have the following Stuffers included: Pub 1, Pub 5, and Notice 609.
    The following additional Stuffers MAY be required:
    Sch. SE (if SE Paragraph is present)

CP/FORM/IDRS NUMBER PROGRAM/FILE/RUN DIST STUFFERS ENVELOPES - MAILER ENVELOPES - RETURN ROUTING ACTION
01A N/A N/A N/A N/A N/A DESTROY
01F N/A N/A N/A N/A N/A DESTROY
01H N/A N/A N/A N/A N/A DESTROY
01L N/A N/A N/A N/A N/A DESTROY
01S N/A N/A N/A N/A N/A DESTROY
02H N/A CPS Form 8545 E-178 E-205 DESTROY
03 NRP-42-30 MSU N/A E-178 E-205 DESTROY
04 N/A N/A N/A N/A N/A CSCO
Stop 5000
05 NOT-4230 N/A N/A E-178 N/A DESTROY
05-ABC NRP-42-11 MSU N/A E-178 N/A DESTROY
08 N/A MSU N/A N/A N/A DESTROY
09 NRP-42-32
NRP-65-32
NRP-63-42		 MSU N/A E-178 E-205 DESTROY
10 NRP-65-11
NRP 63-21x		 NR F9465
Pub 1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
11(Letter 6015) Manual CP Notice Repository LT 6015 Cat. No. 70986P AUSC Only N/A Pub 1 E-199 N/A DESTROY
11 NRP-63-20
NRP-65-10
NRP-63-20X		 NR F9465
Pub 1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
11A NRP-63-20
NRP-65-10
NRP-63-20X		   F9465
Pub 1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
12 NOT40AX NR Pub 1
F2210
N433
N1155A/C
F2210 Inst.
N1212		 E-178 E-205 DESTROY
12A NRP-63-20
NRP-65-10
NRP-63-20X		 N/A F9465
Pub1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
12E NRP-42-10 NR Pub 1 E-125L E-73IJP DESTROY
12F N/A N/A N/A N/A N/A Exam Clerical Mail Functions
12H N/A N/A N/A N/A N/A DESTROY
13 NRP-63-20
NRP-65-10
NRP-63-20X		 NR F9465
Pub 1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
13A NRP-63-20
NRP-65-10
NRP-63-20X		 N/A F9465
Pub1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
14 NOT40AX NR Pub 1
F2210
N433
N1155A/C
F2210 Inst.
N1212		 E-178 E-205

  1. If the notice date is over 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – DESTROY.

  2. If the notice date is within 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – Forward to CSCO.

  3. All notices with an indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer –Forward to CSCO.

Note:

Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices.
14H N/A N/A N/A N/A N/A Notice Review
14-I-C-L NOT40AX MSU E-178 E-205 Files  
15 NRP-63-10 IRP PEN UNIT N/A E-178 E-205 Originator
15B NRP-63-10 IRP PEN UNIT N/A E-199 E-73IJP Originator
16 NOT40AX NR Pub 1
F2210
N433
N1155A/C
F2210 Inst.
N1212		 E-178 E-205 DESTROY
17 NRP-42-30
NRP-65-30
NRP-63-40		 MSU N/A E-178 E-205 DESTROY
18 N42001S MSU Pub 1 E-178 E-205 Exam Clerical Mail Functions
19 NT45 MSU Pub 1
Pub 5
N609
1052
Schedule EIC and SE		 E-178 E-205 Exam Clerical Mail Functions
20/20E NT45 MSU Pub 1
Pub 5
N609
1052
Schedule SE		 E-178 E-205 Exam Clerical Mail Functions
21A,B,C NRP-63-11
N41001S (CP 21E)		 NR F9465
Pub 1
F2210
N43
N745
F2210 Inst.
N1212		 E-178 E-205 DESTROY
21E NRP-63-11
N41001S (CP 21E)		 NR F9465
Pub 1
F2210
N433
N745
F2210 Inst.
N1212		 E-178 E-205 Originator
21H N/A N/A N/A N/A N/A DESTROY
21I NRP-65-11 MSU F9465
Pub 1
F2210
N433
N745
F2210 Inst.
N1212		 E-178 E-205  
22 A and E NRP-65-11 MSU N/A E-178 E-205 DESTROY
22 A and E NRP-63-21X NR/MSU F9465
Pub 1
F2210
N433
N745
F2210 Inst.
N1212		 E-178 E-205 DESTROY
22H N/A N/A N/A N/A N/A DESTROY
23 NRP-63-20
NRP-65-10
NRP-63-20X		 NR F9465
Pub 1
F2210
N433
N745
F2210 Inst.
N1212		 E-178 E-205 Files
24 NRP-63-20
NRP-65-10
NRP-63-20X		 NR F9465
Pub 1
F2210
N433
N745
F2210 Inst.
N1212		 E-178 E-205 DESTROY
24E NRP-42-10 SC EXAM N/A E-125L E-73IJP DESTROY
25 NRP-63-20
NRP-65-10
NRP-63-20X		 NR F9465
Pub 1
F2210
N433
N745
F2210 Inst.
N1212		 E-178 E-205 DESTROY
27 NRP-65-30
NRP-63-40		 MSU N/A E-178 E-205 DESTROY
29 NRP-42-30 1 COR 2,3 FILES N/A E-178 E-205 DESTROY
30 NRP-63-20
NRP-65-10
NRP-63-20X		 NR F9465
Pub 1
F2210
N433
N745
F2210 Inst.
N1212		 E-178 E-205 DESTROY
30A NRP-65-20
NRP-65-10
NRP-63-20X		 NR F9465
Pub 1
F2210
N433
F2210 Inst.
N1212		 E-178 E-205 DESTROY
31 NRP-42-30
NRP-63-40		 Copies 1 and 2 MSU Copy-3 Destroy N/A E-178 E-205 DESTROY
32 NRP-65-30
NRP-63-40
NRP-63-40		 MSU N/A E-178 E-205 DESTROY
32A NRP-42-30
NRP-65-30
NRP-63-40		 MSU N/A E-178 E-205 DESTROY
33 NRP-42-11 MSU N/A E-178 E-205 DPO
36Z NRP-42-20 FILES N/A N/A N/A Originator
36C N/A ASFR N/A N/A N/A Originator
36D NRP-42-20 FILES/ADJ CORR N/A N/A N/A FILES
36S N/A N/A N/A N/A N/A Originator
36Z N/A ASFR N/A N/A N/A FILES
37 NRP-42-20 FILES/ECU N/A N/A N/A DPO
38 NRP-42-20 FILES/DATC/ASTA N/A N/A N/A  
38A NRP-42-20 FILES N/A N/A N/A  
39 NRP-42-21 MSU N/A E-178 E-205 DESTROY
40 N/A N/A N/A N/A N/A DESTROY
40A N/A MSU N/A E-199 N/A  
40B N/A MSU N/A E-199 N/A  
41 NRP-42-20 FILES N/A N/A N/A Originator
42 NRP-65-12
NRP-63-22X
NRP-42-12X		 MSU F9465
Pub1
F2210
N433
N745
F2210 Inst.
N1212		 E-178 E-205 DESTROY
42 NRP-63-41
NRP-63-12		 N/A N/A E-178 E-205 DESTROY
43 NRP-42-20 FILES N/A N/A N/A  
44 NRP-65-31 Copy 1 MSU Copies 2/3 SCCB N/A E-178 E-205 WI Collection Operation - ATSC
45 NRP-42-31 MSU F9465
Pub 1
F2210
N433
N745
F2210 Inst.
N1212		 E-178 E-205 DESTROY
45 NRP-63-41
NRP-63-12		 N/A N/A E-178 E-205 DESTROY
45S NRP-42-11 MSU N/A E-199   DESTROY
46 NRP-42-30 FILES N/A N/A N/A DESTROY
49 NRP-65-11 MSU N/A E-178 E-205 DESTROY
49 NRP-63-21X N/A F9465
Pub 1
F2210
N433
N745
F2210 Inst.
N1212		 E-178 E-205 DESTROY
51A,B,C NRP-65-11 NR N/A E-178 E-205 FILES
51A,B,C NRP-63-21X NR F9465
Pub 1
F2210
N433
N745
F2210 Inst.
N1212		 E-178 E-205 FILES
52 NRP-42-30
NRP-65-30
NRP-63-40		 MSU N/A E-178 E-205 DESTROY
53 NRP-42-31
NRP-63-41		 MSU N/A E-178 E-205 DESTROY
54ALL NRP-42-30
NRP-65-30
NRP-65-31		 MSU N/A E-178 E-205 ECU
55 N/A FILES N/A N/A N/A FILES
56V N/A N/A N/A N/A N/A Attached written correspondence route to:
ACS PO Box 9941 M/S 5500
Ogden, UT 84409.
If no correspondence attached - DESTROY.
57 NRP-42-30
NRP-65-30
NRP-63-40		 MSU N/A E-178 E-205 Originator
58 NRP-42-11
NRP-65-30
NRP-63-40		 MSU N/A E-178 E-205 DESTROY
59 IMF 460-15 CPS Pub 1
N746
N609		 E-178 E-205

  1. If the notice date is over 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – DESTROY.

  2. If the notice date is within 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – Forward to CSCO.

  3. All notices with an indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer –Forward to CSCO.

Note:

Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices.
60 NRP-65-11 NR N/A E-178 E-205 FILES
60 NRP-63-21X N/A N/A E-178 E-205 FILES
62 NRP-65-11 MSU N/A E-178 E-205 DESTROY
62 NRP-63-21X MSU N/A E-178 E-205 DESTROY
63 IMF CPS N/A E-178 E-205

  1. If the notice date is over 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – DESTROY

  2. If the notice date is within 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – Forward to CSCO.

  3. All notices with an indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer –Forward to CSCO.
64 NRP-42-20 APPEALS N/A N/A N/A Appeals
71 NRP-42-11 MSU N/A E-199 E-73IJP DESTROY
71A NRP-42-11 MSU N/A E-199 E-73IJP DESTROY
71C NRP-65-11 MSU N/A E-178 E-205 DESTROY
71C NRP-63-21X MSU N/A E-178 E-205 DESTROY
71D NRP-42-11 MSU N/A E-199 E-73IJP DESTROY
74 N/A N/A N/A E-178   DESTROY
75/75A NRP-42-30
NRP-65-30
NRP-63-40		 MSU N/A E-178 E-205 DESTROY
76 NRP-65-30
NRP-63-40		 MSU N/A E-178 E-205 DESTROY
77 NOT7A17x MSU F12153
P594
P1660		 E-142 E-205 Automated Collections Systems Support (ACSS)
77 NOT7A15x CPS F12153
P594
P1660		 E-178 E-205 ACSS
77 NOT7A18x MSU/PSC F12153
P594
P1660		 E-178 E-205 ACSS
77 NOT7A19x CPS F12153
P594
P1660		 E-178 E-205 ACSS
77 NOT7A42x MSU F12153
P594
P1660		 E-178 E-205 ACSS
77 NOT7A43x MSU/OR F12153
P594
P1660		 E-178 E-205 ACSS
78 NOT7A15x MSU P594
P1660		 E-178 E-205 ACSS
78 NOT7A18x MSU/PSC P594
P1660		 E-178 E-205 ACSS
78 NOT7A19x CPS P594
P1660		 E-178 E-205 ACSS
78 NOT7A42x MSU P594
P1660		 E-178 E-205 ACSS
78 NOT7A43x MSU/OR P594
P1660		 E-178 E-205 ACSS
79/79A NRP-65-30
NRP-63-40		 MSU N/A E-178 E-205 DESTROY
80 NRP-42-30
NRP-65-30
NRP-63-40		 MSU/NR N1155 E-178 E-205 DESTROY
81 NRP-42-30
NRP-65-30
NRP-63-40		 MSU N/A E-178 E-205 DESTROY
83 NRP-42-10 SC EXAM Pub 1 E-125L E-73IJP EXAM
85 N/A N/A N/A N/A N/A DESTROY
86 NRP-42-20 Adj Corr N/A N/A N/A DESTROY
87 ABC and D NRP-42-20 SC EXAM N/A N/A N/A DESTROY
88/88A NRP-42-31
NRP-63-41		 EXAM N/A E-178 E-205 DESTROY
89 N/A MSU N/A N/A N/A DESTROY
90 NOT7A17x MSU F12153
P594
P1660		 E-142 E-205 ACSS
90 NOT7A15x MSU F12153
P594
P1660		 E-178 E-205 ACSS
90 NOT7A18x MSU-PSC F12153
P594
P1660		 E-178 E-205 ACSS
90 NOT7A19x CPS F12153
P594
P1660		 E-178 E-205 ACSS
90 NOT7A42x MSU F12153
P594
P1660		 E-178 E-205 ACSS
90 NOT7A43x MSU/NR F12153
P594
P1660		 E-1778 E-205 ACSS
90C NOT7A11 NPS/CPS F12153
P594
P1660		 E-142 E-205 ACSS
90C NOT7A18x MSU-PSU F12153
P594
P1660		 E-178 E-205 ACSS
90C NOT7A19x CPS F12153
P594
P1660		 E-178 E-205 ACSS
90C NOT7A42x MSU F12153
P594
P1660		 E-178 E-205 ACSS
90C NOT7A43x MSU/NR F12153
P594
P1660		 E-178 E-205 ACSS
90C NOT7A51 MSU F12153
P594
P1660		 E-142 E-205 ACSS
91 NOT7A15x NPS/CPS N/A E-178 E-205 ACSS
91 NOT7A18x MSU-PSC N/A E-178 E-205 ACSS
91 NOT7A19x CPS N/A E-178 E-205 ACSS
91 NOT7A42 MSU N/A E-178 E-205 ACSS
91 NOT7A43 MSU/NR N/A E-178 E-205 ACSS
92 NOT7A11 NPS/CPS F12153
P594
P1660		 E-142 E-205 ACSS
92 NOT7A18x MSU-PSU F12153
P594
P1660		 E-178 E-205 ACSS
92 NOT7A19x CPS F12153
P594
P1660		 E-178 E-205 ACSS
92 NOT7A42x MSU F12153
P594
P1660		 E-178 E-205 ACSS
92 NOT7A43x MSU/NR F12153
P594
P1660		 E-178 E-205 ACSS
92 NOT7A51 MSU F12153
P594
P1660		 E-142 E-205 ACSS
94 N/A N/A N/A N/A N/A IRS
SB/SE, Technical Services
Attn: Abir R. Yahya
300 N. Los Angeles Street, M/S 4915
Los Angeles, CA 90012
95 NOT-7A15
A,B,C,D		 MSU F12153
N1155
Pub 1660
Pub 594		 E-178 E-205 MSU
96 N/A FILES/ADJ CORR N/A N/A N/A Accounting
98 N/A ACCT TFR CLK N/A N/A N/A DESTROY
101 NRP-42-20 TPR REFUND INQ F941
Sch B
F2210
F2210 Inst.
F2220
F2220Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
102 NRP-42-20 FILES F941
Sch B
F2210
F2210 Inst.
F2220
F2220Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
103 N/A MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
104 N/A MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
105   MSU F941
Sch B
F2210
F2210Inst
F2220
F2220Inst
F433
F4977
F945A		 E-178 E-205 DESTROY
106   MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 EO Accounts MS 6710 - OSC
107 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
108 N/A MSU N1155 E-178 E-205 DESTROY
109 N/A MSU N1155 E-178 E-205 DESTROY
110 N/A MSU F941
Sch B
F4977
F945A		 E-178 E-205 DESTROY
111 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
112 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
113 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
114 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
115 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
116 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 EO Accounts MS 6710 - OSC
117 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
118   MSU F941
Sch B
F4977		 E-178 E-205 DESTROY

120
120A
120B
120C		 BMF N2100nSx and N3100nSx Ogden N/A E-199 N/A DESTROY
121A N/A MSU F941
Sch B
F4977		 E-199 N/A DESTROY
122A N/A MSU F941
Sch B
F4977
F945A		 E-178 E-205 DESTROY
123 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
123A NOT 31-11/26 OIRSC F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
124 NOT 31-11/26 OIRSC F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
124A N/A MSU F941
Sch B
F4977		 E-178 E-205 DESTROY
125 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
125A N/A MSU F941
Sch B
F4977
N433		 E-178 E-205 DESTROY
126 N/A MSU F941
Sch B
F4977
N433		 E-178 E-205 EO Accounts M/S 6710 - OSC
127 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
127A NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
128 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
131 N/A MSU F941
Sch BF2210
F2220 Inst.
F2210 Inst.
F433
F4977		 N/A N/A DESTROY
131A N/A MSU F941
Sch B
F4977		 E-178 E-205 DESTROY
132 N/A MSU F941
Sch B
F2210
F2220 Inst.
F2210 Inst.
F433
F4977		 E-178 E-205 DESTROY
133 NOT 31-11/26 MSU F941
Sch B
F2210
F2220 Inst.
F2210 Inst.
F433
F4977		 E-178 E-205 DESTROY
135 NOT 31-11/26 A/CIN F2220
Inst.433		 E-178 E-205 DESTROY
136
136B		 NOT 31-11/26 MSU N/A N/A N/A DESTROY
137 NOT 31-50 A/CIN N/A N/A N/A DESTROY
137A N/A MSU N/A E-199 N/A DESTROY
137B N/A MSU N/A E-199 N/A DESTROY
138 N/A MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
142 N21001S and N31001S N/A N/A E-178 N/A EO Accounts MS 6552 - OSC
143 N21001S and N31001S N/A N/A E-178 N/A EO Accounts MS 6552 - OSC
145 N21001S and N31001S N/A N/A E-178 N/A DESTROY
147 N/A MSU N/A E-199 N/A DESTROY
148A/148B N/A N/A N/A N/A N/A DESTROY
152 N21001S and N31001S N/A N/A E-178 N/A DESTROY
155 NOT 31-11/26 FILES N/A E-178 N/A FILES
160 N/A NR/MSU N/A E-178 E-205 DESTROY
160 N/A NR/MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
162 N/A NR/MSU N/A E-178 E-205 DESTROY

162A
162B		 N/A NR/MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945		 E-178 E-205 DESTROY
163 N/A NR/MSU N/A N/A N/A DESTROY
164 NOT 31-11/26 APPEALS N/A N/A N/A DESTROY
165 N/A NR F945A E-178 E-205 DESTROY
166 N/A N/A F945A E-178 E-205 DESTROY
169 NT30FAS and NT30BAS MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 CSCO (ADR)
170/170A NOT 31-11/26 TPR N/A E-199L E-73IJP DESTROY
171 NOT 31-11/26 NR N/A E-178 E-205 DESTROY
172 NOT 31-50 FILES N/A N/A N/A DESTROY
173 N/A MSU F2210
F2220 Inst.
F2210 Inst.
F2220		 E-178 E-205 ORIGINATOR
178 N/A MSU N/A E-178 E-205 DESTROY
179/179B NOT 31-11/26 1,MSU,OF FILES N/A E-199 N/A DESTROY
180   1,MSU,OF FILES F1120PH
F8845
F1120 SCH D
F8846
F2455
F8847
F4626
F4797
F8826
F8830		 E-178 E-205 DESTROY
181 N/A 1,MSU,OF FILES ADJ F6478
F8834
F8881
F6765
F8835
F8882
F8007
F8884
F1116
F8586
F8860
F1118
F5735
F8611
F8874		 E-178 E-205 DESTROY
182 N/A 1,MSU,OF FILES ADJ F3468 E-178 E-205 DESTROY
183 N/A 1,MSU, OF FILES ADJ N/A E-178 E-205 DESTROY
185 NOT 31-11/26 ADJ N/A N/A N/A DESTROY
186 NOT 31-11/26 ADJ N/A N/A N/A DESTROY
187 N/A CSCO N/A E-178 N/A CSCO
188 N/A 1,MSU 2 3-CSCO N/A E-178 N/A Collections M/S 5500
190 NOT 31-50 ADJ N/A E-199 N/A DESTROY
191 NOT 31-20/25 SC ACCT N/A N/A N/A Accounting
192 NOT 31-20/25 ECU N/A N/A N/A EO Entity OSPC Stop 6273
193 NOT 31-50 FILES N/A N/A N/A DESTROY
193A NOT31-50-A9 FILES N/A N/A N/A DESTROY
194 NOT 31-50 FILES N/A N/A N/A DESTROY
194(F-941) NOT 31-50 TPR BR N/A N/A N/A DESTROY
195 NOT 31-50 FILES N/A N/A N/A DESTROY
198 NOT 31-50 FILES N/A N/A N/A DESTROY
198A NOT 31-50 FILES N/A N/A N/A DESTROY
207 N/A MSU F941
Sch B
F945A
943A
F4977		 E-178 E-205 DESTROY
208 NOT 31-11/26 FILES N/A E-199   DESTROY
209 NOT 31-11/26 MSU N/A E-178 E-205 BMF ENTITY
210 NOT 31-11/26 NR/MSU F941
Sch B
F4977
F945A		 E-178 E-205 DESTROY
211 N/A N/A N/A E-178 N/A DESTROY
211A N/A N/A N/A N/A N/A DESTROY
211B N/A N/A N/A N/A N/A DESTROY
211C N/A N/A N/A N/A N/A DESTROY
211D N/A N/A N/A N/A N/A DESTROY
212 NOT 31-11/26 MSU N/A E-199 N/A EP Entity, Ogden Campus Mail Stop 6273
215 160-30-26 NR/MSU N925 E-178 E-205 ORIGINATOR
215 PRN 711         DESTROY
216F N/A Destroy N/A N/A N/A DESTROY
219 N/A N/A N/A N/A N/A Complete Form 13538 and place in outgoing mail
220 N/A NR/MSU F941
Sch B
F4977
F945A		 E-178 E-205 DESTROY
222 N/A CAF N/A N/A N/A DESTROY
224 N/A MSU N/A E-178 E-205 DESTROY
225 N/A MSU N/A E-178 E-205 DESTROY
230 N/A NR/MSU N/A E-178 E-205 CAWR
231 NOT 31-20/25 Refund Inquiry(AM) N/A E-178 E-205 DESTROY
232A N/A N/A N/A E-178 E-205 REJECTS
232B N/A N/A N/A E-178 E-205 REJECTS
232C N/A N/A N/A E-178 E-205 REJECTS
232D N/A N/A N/A E-178 E-205 REJECTS
233 NOT 31-11/26 FILES N/A N/A E-73IJP Exam Clerical Mail Functions
234 N/A FILES N/A E-178 E-205 DESTROY
235 N/A N/A N/A N/A N/A DESTROY
236 N/A N/A 931 E-178 N/A DESTROY
237 NOT 31-50 MSU N/A E-178 N/A DESTROY
237A N/A MSU N/A E-178 N/A DESTROY
238 N/A MSU N/A E-199 E-73IJP DESTROY
240 NOT 31-15 MSU N/A E-178 E-205 CAWR
241 NOT 31-15 CORRES N/A N/A N/A DESTROY
242 NOT7A11 NPS/CPS F12153
P594
P1660		 E-142 E-205 Automated Collection Systems Support (ACSS)
242 NOT7A18 MSU-PSU F12153
P594
P1660		 E-178 E-205 Automated Collection Systems Support (ACSS)
242 NOT7A43 MSU/NR F12153
P594
P1660		 E-178 E-205 Automated Collection Systems Support (ACSS)
242 NOT7A51 MSU F12153
P594
P1660		 E-142 E-205 Automated Collection Systems Support (ACSS)
243 NOT 31-50 FILES N/A N/A N/A DESTROY
243A NOT 31-50 FILES N/A N/A N/A DESTROY
245 NOT31-20/25 NR N/A E-25L N/A DESTROY
248 NOT31-20 MSU N/A E-178 E-205 DESTROY
250 N/A N/A N/A E-178 E-205 DESTROY
250A
250B
250C		 N/A N/A N/A E-178 E-205 DESTROY
251 NOT31-20/25 MSU N913 E-178 E-205 CAWR
253 NOT 31-11/26 MSU N913 E-178 E-205 CAWR
256V N/A N/A N/A N/A N/A Attached written correspondence route to:
ACS PO Box 9941 M/S 5500
Ogden, UT 84409.
If no correspondence attached - DESTROY.
259 BMF 160-15 CPS N/A E-178 E-205

  1. If the notice date is over 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – DESTROY.

  2. If the notice date is within 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – Forward to CSCO.

  3. All notices with an indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer –Forward to CSCO.

Note:

Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices.
259A, 259B, 259C, 259D, 259E, or 259F)
259G
259H		 BMF 160-15 CPS N/A E-178 E-205 BMF ENTITY
OSPC Stop 6273
260 N/A MSU F941
Sch B
F4977		 E-178 E-205 DESTROY
261/261X N/A MSU N/A E-178 N/A BMF Entity
OSPC Stop 6273
262/263 N/A MSU N/A E-178 N/A BMF Entity
OSPC Stop 6273
264 NOT 31-11/26 MSU N/A E-178 N/A BMF Entity
OSPC Stop 6273
265 NOT 31-11/26 MSU N/A E-178 N/A BMF Entity
OSPC Stop 6273
266 NOT 31-11/26 MSU N/A E-178 N/A BMF Entity
OSPC Stop 6273
267 NOT 31-11/26 MSU F941
Sch B
F2210
F2210 Inst.
F2220
F2220 Inst.
F433
F4977
F945A		 E-178 E-205 DESTROY
268 N/A MSU F4977
F945-A
F941
Sch B
N646		 E-178 E-205 DESTROY
270 NOT31-50 ADJ N/A E-178 N/A DESTROY
277 N/A MSU N/A E-178 N/A BMF Entity
OSPC Stop 6273
278 N/A MSU N/A E-178 N/A BMF Entity
OSPC Stop 6273
279/279X N/A MSU N/A E-178 N/A BMF Entity
OSPC Stop 6273
280 N/A MSU N/A E-178 E-205 BMF Entity
OSPC Stop 6273
281 N/A ECU N/A E-178 N/A BMF Entity
OSPC Stop 6273
282 N/A ECU N/A E-178 N/A DESTROY
283 N/A MSU N/A E-178 N/A EP Accounts
284 N/A ECU N/A E-178 N/A BMF Entity
OSPC Stop 6273
285/285A/285B/285C/285D N/A ECU N/A E-178 N/A BMF Entity
OSPC Stop 6273
286 N/A ECU N/A E-178 N/A BMF Entity
OSPC Stop 6273
287 N/A ECU N/A E-178 N/A BMF Entity
OSPC Stop 6273
288 N/A ECU N/A E-178 N/A BMF Entity
OSPC Stop 6273
289 N/A MSU N/A E-178 N/A DESTROY
290 N/A MSU N/A E-178 N/A BMF Entity
OSPC Stop 6273
291 N/A MSU N/A E-178 N/A BMF Entity
OSPC Stop 6273
292 N/A MSU N/A E-178 N/A BMF Entity
OSPC Stop 6273
293 NOT31-50 FILES N/A N/A N/A Exam
294   FILES N/A E-178 N/A DESTROY
296 NOT31-50 SC ACCT N/A N/A N/A DESTROY
297 NOT7A17x MSU F12153
P594
P1660		 E-142 E-205 ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
297 NOT7A15x MSU F12153
P594
P1660		 E-178 E-205 ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
297 NOT7A18x MSU-PSC F12153
P594
P1660		 E-178 E-205 ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
297 NOT7A19x CPS F12153
P594
P1660		 E-178 E-205 ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
297 NOT7A42x MSU F12153
P594
P1660		 E-178 E-205 ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
297 NOT7A43x MSU/OR F12153
P594
P1660		 E-178 E-205 ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
297A/297C N/A N/A N/A N/A N/A ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
298 NOT7A15x NPS/CPS   E-178 E-205 ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
298 NOT7A18x MSU-PSC N/A E-178 E-205 ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
298 NOT7A18x CPS N/A E-178 E-205 ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
298 NOT7A42x MSU N/A E-178 E-205 ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
298 NOT7A43x MSU/NR N/A E-178 E-205 ACS Support (Attach Envelope)
CSPC - Stop 814-G
FSPC - Stop 76100
KCSPC - Stop 4-P 5050
Philadelphia - Stop 4-Q26.132
299 NOT3115 CPS N/A E-178 N/A DESTROY
301 N/A N/A N/A N/A N/A DESTROY
302 N/A N/A N/A N/A N/A DESTROY
303 N/A N/A N/A N/A N/A DESTROY
336 660-31-11 1-2-ADJ 3-4 FILE N/A N/A N/A DESTROY
336A 660-31-15 1-2-ADJ 3-4 FILE N/A N/A N/A DESTROY
341 660-31-15 FILES N/A N/A N/A DESTROY
346 660-31-15 ADJ N/A N/A N/A DESTROY
347 660-31-15 CORRES N/A N/A N/A DESTROY
396 660-31-15 SC ACCT TR CLK N/A N/A N/A DESTROY
403 TDI 15 MSU N1155 (if disaster) E-178 E-205 EP Entity, Ogden Campus, Mail Stop 6273
406 TDI 15 MSU N1155 (if disaster) E-178 E-205 EP Entity, Ogden Campus, Mail Stop 6273
501 N/A NR Pub 4127
N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 N/A

  1. If the notice date is over 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – DESTROY.

  2. If the notice date is within 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – Forward to CSCO.

  3. All notices with an indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer –Forward to CSCO.

Note:

Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices.
503 N/A NR Pub 4127
N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 N/A Same instructions as above
504 N/A NR Pub 4127
N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 N/A Same instructions as above
505 TDA-12 CSCO N/A N/A N/A

  1. If the UD mail is over 10 weeks from the notice date - DESTROY

  2. If the UD mail is within 10 weeks of the notice date - Forward CSCO.
508 N/A CSCO N/A E-125L E-25BR DESTROY
515 (IMF and BMF) TDI - 15 CPS Pub 1
N746
N609		 E-178 E-205

  1. If the notice date is over 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – DESTROY.

  2. If the notice date is within 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – Forward to CSCO.

  3. All notices with an indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer –Forward to CSCO.

Note:

Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices.
516 (IMF Only) TDI - 15 CPS Pub 1
N746
N609		 E-178 E-205 Same instructions as above.
518 (IMF and BMF) CRX 03221 MSU Pub 1
Pub 1(SP)
N1219A
N746
N609		 E-178 E-205 Same instructions as above.
521 NRP-39 NR Pub 4127
N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 E-205 Same instructions as above.
522 TDA-16 CSCO 433-F E-178 E-205 Same instructions as above.
523 NRP-39 NR Pub 4127
N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 E-205 Same instructions as above.
525 N/A N/A N/A N/A N/A EXAM
527 TDA-48 CSCO N/A N/A N/A DESTROY
528 TDA-18-13 MSU-DO COL SPF N/A N/A N/A DESTROY
531 406-64-11 CPS N/A E-199 N/A CSCO
537 TDA16 SC ACCT N/A N/A N/A CSCO
538 406-64-11 CPS N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 E-205 CSCO
539 406-64-11 CPS N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 E-205 CSCO
540 406-64-11 CPS Pub 1
Pub 1(SP)
N1219A
N912
N746
N609		 E-178 E-205 CSCO
541 406-64-11 CPS Pub 1
Pub 1(SP)
N1219A
N912
N746
N609		 E-178 E-205 CSCO
542 406-64-11 CPS N/A E-125L N/A CSCO
543 406-66-11/12 CPS N735
Pub 1335		 E-199 N/A CSCO KCSC or PSC
544 406-66-11/12 CPS N/A E-199 N/A CSCO
545 406-84-11/12 CPS N/A E-125L N/A CSCO
546 N/A CPS N/A E-125L N/A CSCO
547 N/A N/A N/A E-125L E-73IJP CAF Unit
548 N/A MSU N/A E-177 N/A DESTROY
548A 411-57-11 CSCO N/A E-177 N/A DESTROY
549 N/A N/A N/A E-178 N/A DESTROY
550 411-57-11 SC ACCT N/A N/A N/A DESTROY
553 N/A SC ACCT N/A N/A N/A DESTROY
560A/B ATN0322 MSU N/A E-178 E-205 ECU - Austin
561 ATN0301 MSU N/A E-178 E-205 ECU - Austin
562A-D ATN0323 MSU N/A E-178 E-205 ECU - Austin
563 ATN0301 MSU N/A E-178 E-205 ECU - Austin
564   MSU N/A E-125L   DESTROY
565 EOD-22 MSU N/A E-199 E-73 Austin ITIN MS 6090-AUSC
566 N/A MSU N/A E-199 E-73 Austin ITIN MS 6090-AUSC
567A/B/C N/A MSU N/A E-199 E-73 Austin ITIN MS 6090-AUSC
568 PN69 MSU N/A E-199 E-190IJP DESTROY
569 PIN 35/45 MSU N/A E-199 E-73 Originator
575 ERA-05 MSU SS4-Inst E-178 E-205 DESTROY
575A ERA-05 MSU SS4-Inst
Pub 3747		 E-178 E-205 Originator
576 ERA-05 MSU SS4-Inst E-178 E-205 BMF Entity
OSPC Stop 6273
577 ERA-05 MSU SS4-Inst E-178 E-205 DESTROY
580 ERA-05 MSU SS4-Inst E-178 E-205 EP Entity, Ogden Campus, Mail Stop 6273
581 ERA-05 MSU SS4-Inst E-178 E-205 EP Entity, Ogden Campus, Mail Stop 6273
582 ERA-05 MSU SS4-Inst E-178 E-205 EP Entity, Ogden Campus, Mail Stop 6273
583 ERA-05 MSU SS4-Inst E-178 E-205 EP Entity, Ogden Campus, Mail Stop 6273
584 ERA-05 MSU SS4-Inst E-178 E-205 EP Entity, Ogden Campus, Mail Stop 6273
601 TDA16 NR Pub 4127
N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 E-205

  1. If the notice date is over 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – DESTROY.

  2. If the notice date is within 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – Forward to CSCO.

  3. All notices with an indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer –Forward to CSCO.

Note:

Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices.
603 TDA 16 NR Pub 4127
N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 E-205 Same instructions as above.
604 TDA 16 NR Pub 4127
N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 E-205 Same instructions as above.
615 (IMF and BMF) TDI -15 CPS Pub 1(SP)
N746(SP)
N609		 E-178 E-205 Same instructions as above.
616 (IMF Only) TDI - 15 CPS Pub 1(SP)
N746(SP)
N609		 E-178 E-205 Same instructions as above.
618 TDI 15 CPS Pub 1(SP)
N1219A(SP)
N746(SP)
N609		 E-178 E-205 Same instructions as above.
621 TDI 15 CSCO Pub 4127
N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 E-205 Same instructions as above.
622/623 TDA 16 CSCO Pub 4127
N1219B
N1219B(SP)
N746
N609
Pub 594		 E-178 E-205 Same instructions as above.
711 NRP-63-20 NR F9465
Pub 1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
712 NRP-63-20 NR F9465
Pub 1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
713 NRP-63-20 NR F9465
Pub 1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
714 NRP-63-20 NR F9465
Pub 1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
721 NRP-63-20 NR F9465
Pub 1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
722 NRP-63-20 NR F9465
Pub 1
F2210
N433
N746
F2210 Inst.
N1212		 E-178 E-205 DESTROY
749 NRP-42-10 MSU N/A E-178 N/A DESTROY
756V N/A N/A N/A N/A N/A Attached written correspondence route to:
ACS PO Box 9941 M/S 5500
Ogden, UT 84409.
If no correspondence attached - DESTROY.
759 IMF 460-15 CPS Pub 1(SP)
N746(SP)
N609		 E-178 E-205

  1. If the notice date is over 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – DESTROY.

  2. If the notice date is within 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – Forward to CSCO.

  3. All notices with an indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer –Forward to CSCO.

Note:

Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices.
789S N/A MSU N/A E-178 N/A DESTROY
801   MSU F941
N746 SP
Sch B
F4977		 E-178 E-205 DESTROY
802   MSU F941
N746 SP
Sch B
F4977		 E-178 E-205 DESTROY
811   MSU F941
N746 SP
Sch B
F4977		 E-178 E-205 DESTROY
812   MSU F941
N746 SP
Sch B
F4977		 E-178 E-205 DESTROY
838 N/A MSU N/A E-178 N/A Originator
848A/848B N/A N/A N/A N/A N/A DESTROY
861 N/A MSU F941
N746 SP
Sch B
F4977
Pub 1S		 E-178 E-205 DESTROY
865 N/A NR N746 SP E-178 E-205 DESTROY
890 N/A NR   E-199 E-73IJP DESTROY
910 N/A NR F941
N746 SP
Sch B
F4977		 E-178 E-205 DESTROY
920 N/A NR F941
N746 SP
Sch B
F4977		 E-178 E-205 DESTROY
956V N/A N/A N/A N/A N/A Attached written correspondence route to:
ACS PO Box 9941 M/S 5500
Ogden, UT 84409.
If no correspondence attached - DESTROY.
959 BMF 160-15 CPS Pub 1(SP)
N746(SP)
N609		 E-178 E-205

  1. If the notice date is over 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – DESTROY.

  2. If the notice date is within 30 days and there is no indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer – Forward to CSCO.

  3. All notices with an indication of a new or possible forwarding address, or information regarding deceased/incarcerated taxpayer –Forward to CSCO.

Note:

Yellow address tag corrections must be forwarded to CSCO regardless of age. Except refused/unclaimed notices.
972CG 102-8P-XX IRP PEN UNIT N/A E-199 E-73 DESTROY
989S N/A MSU N/A E-178   DESTROY
1042-S Copy B with Internal Revenue Service as withholding agent N/A N/A N/A N/A   DESTROY
1092-B ACR-04 SFR 17 Pub 5 E-177 E-73IJP DESTROY
1099s (Campus Issued)
1099-C,
1099-MISC
1099-INT		 145-15-11 MSU   E-199L   DESTROY
EXCEPTION: Form 1099-C, Form 1099-MISC, and Form 1099-INT issued by Submission Processing Accounting. If you receive these forms, route to the Submission Processing Accounting address shown on the return address.
1099-INT
Masterfile Generated		 N/A N/A N/A N/A N/A DESTROY
Form 1099-H N/A N/A N/A N/A N/A HCTC Enrollment Team
Stop 6098 AUSC
1345 vendor N/A N/A N/A N/A DESTROY
1525 433-52-16 DATA/ASTA 742
Pub 5		 E-125L E-73IJP DESTROY
2000 AURX8241 MSU Pub 1
Pub 5
N609
Pub 594		 E-178A E-205 AUR
2001 URX SC TIN PERF N/A E-125L E-73IJP DESTROY
2005 AURX8841 MSU N/A E-178 N/A AUR
2006 AURX8841 MSU N/A E-178 N/A AUR
2011   MSU N/A E-125L E-73IJP DESTROY
2100 UR 44600 SC TIN N/A E-178 N/A AUR
Cincinnati Service Center Stop 8152G
2100A N/A SC TIN N/A E-178 N/A AUR
Cincinnati Service Center Stop 8152G
2101 102-42 MSU N/A E-199L E-73 DESTROY
2287c   SC ACCT N/A E-125R E-73IJP DESTROY
2349CG IDRS MSU N/A E-199 N/A DESTROY
2501 AUR8041 MSU Pub 1 E-178A E-205 AUR
3500 N/A N/A N/A N/A N/A Exam
3531 N/A N/A N/A N/A N/A Entity
3552 N/A COLL/MSU N433
Pub 1		 E-125L E-73IJP Kansas City
333 W Pershing
Stop 6700 Kansas City, MO 64108
3581 N/A N/A N/A N/A N/A Exam
Form 3699           If an undeliverable Form 3699 (or Form 14219) is received with a copy or certified copy of a document, then destroy as classified waste.
If an undeliverable Form 3699 or Form 14219 is received with an original document and a verifiable address is not available for re-mailing the document, destroy the document per IRM 10.5.1.6.10 guidelines.
3731C N/A CASHIER N609 E-125L E-73IJP DESTROY
4694 N/A SC ACCT N/A E-125 N/A DESTROY
4728 N/A SC ACCT N/A N/A N/A DESTROY
4840(NMF) N/A N/A N433
N1214		 E-199 E-73IJP DESTROY
4868CS
4869CS		 N/A N/A N/A N/A N/A IRS
Kansas City, MO 64999–0017
5564 N/A N/A N/A E-142 (R4/95 N/A DESTROY
5569 N/A N/A N/A E-142 (R4/95 N/A DESTROY
5601 N/A SCEB   E-142 E-73IJP DESTROY
5601(2) N/A N/A F5564(2)
F1902B		 N/A E-73IJP DESTROY
6335 N/A N/A N433 E-199 E-73IJP DESTROY
8519 N/A CSCO N/A E-125R   DESTROY
9774(NMF) N/A N/A N433
N1214		 E-199 E-73IJP DESTROY
Form 14219           If an undeliverable Form 3699 (or Form 14219) is received with a copy or certified copy of a document, then destroy as classified waste.
If an undeliverable Form 3699 or Form 14219 is received with an original document and a verifiable address is not available for re-mailing the document, destroy the document per IRM 10.5.1.6.10 guidelines.
14692 N/A N/A N/A N/A N/A ITIN Stop 6085 AUSC
TDY-14 N/A CSCO N/A N/A N/A DESTROY

Caution:

Undeliverable notices marked "CAF COPY" or "RAF COPY" must be routed to the appropriate area.

C-Letters (including the Spanish versions) Route to the Letter Originator
01C ID Theft Team
0086C DESTROY
112C Statute
239C Accounts Management
297C DESTROY
474C Accounts Management
533C DESTROY
852C Accounts Management
853C Accounts Management
854C Accounts Management
861C CAF Team
916C Accounts Management
1727C CAF Team
2644C DESTROY
2645C DESTROY
2673C CAF Team
2675C CAF Team
2800C - 2813C Austin CSCO Stop 5501
1. Destroy ALL 2802C.
2. If no forwarding address destroy the following: 2801C, 2811C, 2812C, 2813C and 3042C.
2940C DESTROY
4402C ID Theft Team
4403C ID Theft Team
4524C ID Theft Team
4527C CAF Team
4464C DESTROY
4674C ID Theft Team
4800C DESTROY
4869C DESTROY
4883C DESTROY
4905 CSCO or ACS
5071C DESTROY
5073C DESTROY
5835C IDTVA - IPSU
5955C IDTVA - RPM
5956C IDTVA - RPM
Letter 6173C Department of the Treasury
Internal Revenue Service
3651 S IH-35
Mail Stop 4308 AUSC
Austin, TX 78741
Letter 6174C Department of the Treasury
Internal Revenue Service
3651 S IH-35
Mail Stop 4308 AUSC
Austin, TX 78741
Letter 6174-A Department of the Treasury
Internal Revenue Service
3651 S IH-35
Mail Stop 4308 AUSC
Austin, TX 78741

Caution:

Undelivered C-Letters marked "CAF COPY" or "RAF COPY" must be routed to the appropriate area.

Exhibit 3.13.62-54

Timeliness Instructions for MSU and Presort Areas

Receipt at MSU Minimum Mail by-Timeliness
TDA Notices 501, 503, 504 N/A
Received by 10:00 am Friday MSU as soon as possible (but not later than 1:00 p.m. Friday prior to the notice date.
IDRS Notices 523-524 N/A
Receive by 12 Noon Thursday MSU 4:00 p.m. Friday preceding Notice date.
Presort by Midnight Friday Date of receipt.
Wednesday IMF/BMF N/A
Taxpayer information, refund, zero balance non-Balance due Notices, receive by 12 Noon. CP 2000/CP 2501 Receive by 10 a.m. Monday preceding the Notice date.
TDI Notices 515, 518
Receive by 12 Noon Thursday preceding the Notice date.		 MSU by C.O.B. Friday preceding Notice date.
Presort by 12 Noon Saturday.
MSU by 3 p.m. Friday preceding Notice date.
Presort by C.O.B. Friday preceding the Notice date.

MSU by C.O.B. Friday preceding the Notice date.
Presort by Noon Saturday preceding the Notice date.
General
Correspondence letters 10:00 a.m. by the day preceding the letter date.

MSU by 4:00 p.m. the date preceding the date of letter.
Presort by C.O.B. date of receipt.

  • All mail received by the MSU directly from computer branch may be worked earlier in the week but will be held until Friday at 2:00 p.m. for Presort mailing. This will allow Quality to do any final pulls which may be necessary during the week.

  • All mail processed by the Presort Operations shall be released to the Postal Service Not Later than 12 Noon on Saturday to ensure Monday processing by the Postal Service.

  • All mail requiring daily release to the postal service will be processed daily by MSU and Comps and released to the postal service Not Later than 12 Midnight the date of receipt.

  • Mail received late in the MSU and/or Presort area, will be expedited within their priority group to ensure Current Critical Timeliness standards are met. IRM 3.30.123 Processing Timeliness: Cycles, Criteria and Critical Dates.

    Exception:

    These timeliness instructions may be changed due to disaster declarations. In these circumstances additional guidelines will be issued by Headquarters.

Exhibit 3.13.62-55

Timeliness Instructions for Correspondence Production Services (CPS) Print Sites

Three types of SLAs pertinent to mailing are listed:

  1. The EOPS-ECC (Enterprise Computing Center) SLA and its addenda which define when print files are scheduled through MITS to arrive in CPS. The list is detailed in terms of application, day of cycle, source, file name and time.

  2. The Notice Leveling SLA which outlines early mailing required for portions of certain IMF and BMF notice files to ensure that taxpayer phone calls in response will be leveled over a work week.

  3. The (30+) various application SLAs which indicate what the business expectations are for release of the finished mail after CPS receives their files from the ECC; each may have different requirements. With the advent of daily Masterfile processing, a significant amount of correspondence is being mailed well in advance of its notice date.