Cut-off dates on transactions and inventories

Reporting carrier tickets in ExSTARS

When a pipeline or barge delivery spans over two days, the carrier issues two tickets, but the terminal only issues one ticket. Both ticket numbers issued by the carrier must be used on the terminal operator report to report two receipts to ExSTARS.

Reporting cut-off dates in ExSTARS

If your company does not measure month end inventories at midnight on the last day of the month but has an established business practice to take inventories at 7 a.m. on the first day of the following month, your company must maintain that consistent cut-off reporting policy.

If the terminal operator maintains a consistent cut-off reporting policy, ExSTARS will not generate an exception. Receipts and deliveries occurring after midnight can still be reported in the correct calendar month, with a corresponding offset in the gain or loss. For example, if an 8,000-gallon disbursement occurs after midnight on December 31 but inventory is taken at 7 a.m. on January 1, the 8,000-gallon disbursement should be treated as a loss in December and as a gain in January. Timing differences will be monitored over time by ExSTARS.