Part 2. Information Technology

Chapter 4. IDRS Terminal Input

Section 33. Command Codes EFTNT, EFTAD and EFTOF for Electronic Funds Transfer

2.4.33 Command Codes EFTNT, EFTAD and EFTOF for Electronic Funds Transfer

Manual Transmittal

July 11, 2023

Purpose

(1) This transmits revised IRM 2.4.33, IDRS Terminal Input, Command Codes EFTNT, EFTAD and EFTOF for Electronic Funds Transfer.

Material Changes

(1) 2.4.33.1 Updated new Acting Chief Information Officer.

(2) Updated internal controls.

Effect on Other Documents

IRM 2.4.33, dated July 25, 2022, is superseded.

Audience

LMSB, SB/SE, TE/GE, W&I

Effective Date

(07-11-2023)

Kaschit Pandya
Acting Chief Information Officer

2.4.33.1 (05-19-2023)

Program Scope and Objectives

  1. Purpose: This transmits revised IRM 2.4.33, IDRS Terminal Input, Command Codes EFTNT, EFTAD and EFTOF for Electronic Funds Transfer.

  2. Audience: LMSB, SB/SE, TE/GE, and W&I.

  3. Program Owner: Internal Management

  4. Primary Stakeholders: Large Business and International (LB&I), Small Business Self Employed (SB/SE), Tax Exempt and Government Entities (TE/GE), and Wage & Investment (W&I)

  5. Program Goals: This program allows a user to establish, review, update or skip Electronic Fund Transfers (EFT) for Direct Debit Installment Agreements (DDIA).

2.4.33.1.1 (05-19-2023)

Background

  1. The command codes EFTAD, EFTNT, and EFTOF are used by Collection personnel in the Campuses to research Electronic Fund Transfers (EFT) information, to input new bank information, and to stop an EFT request to the bank.

    • Command Code EFTNT is used for entering new DDIA EFT bank information or changing existing bank information.

    • Command Code EFTAD is used to obtain bank information and payment data. It can also display payments for a specified date or specified service center.

    • Command Code EFTOF is used to skip an Electronic Funds Transfer request to the bank for a specified TIN and installment date.

    • Systemic EFTs can be generated by Online Pay System (OPA) and the Voice Balance Due Interactive Host System (VBD) using Multi-Functional Equipment (MFE) command codes VREFN, VREFD, and VREOF. IDRS is equipped, upon command, to perform various tasks associated with the Electronic Fund Transfers.

2.4.33.1.2 (05-19-2023)

Authority

  1. IRM 5.19.1, Liability Collection - Balance Due, provides guidance work responses to balance due notices and work with taxpayers to help them satisfy their outstanding tax liabilities.

2.4.33.1.3 (05-19-2023)

Responsibilities

  1. Applications Development is responsible for the maintenance of Command Codes EFTAD, EFTNT, and EFTOF.

2.4.33.1.4 (05-19-2023)

Program Management and Review

  1. The command codes validate the user input and provide either a “Request Completed” message or error message, prompting the user to correct their data input.

2.4.33.1.5 (05-19-2023)

Program Controls

  1. SACS controls all IDRS user accesses and permissions.

2.4.33.1.6 (05-19-2023)

Terms/Definitions/Acronyms

  1. Commonly used Acronyms in this IRM:

    Acronym Meaning
    ALN Agreement Locator Number
    DDIA Direct Deposit Installment Agreement
    EFT Electronic Funds Transfer
    IDRS Integrated Data Retrieval System
    SACS Security and Communications System
    TIN Tax Identification Number

2.4.33.2 (09-01-2022)

Command Code EFTNT with definer F

  1. Command Code EFTNT with F definer is used only to update or correct existing bank information. To use this Command Code it must be entered after accessing either IAGRE, IAORG or IAREV, VRIAG, VRIAO, or VRIAR(See IRM 2.4.30). These are the prerequisite CC for using EFTNT with definer F. Exhibit 2.4.33–1

  2. See exhibit 2.4.33-2 for bank information format.

  3. Terminal Output Responses for EFTNT with definer F:

    1. "REQUEST DENIED/IMPROPER INITIALIZATION " , displayed on screen line 24 indicates CC EFTNT with definer F was not preceded by CC IAGRE, IAORG or IAREV, VRIAG, VRIAO or VRIAR, and VRIAP.

    2. "ACCOUNT NOT EFT INSTALLMENT STATUS" , displayed on screen line 24 indicates that the preceding CC IAGRE, IAORG or IAREV, VRIAG, VRIAO or VRIAR input did not contain the EFT indicator.

    3. "REQUEST COMPLETED" , displayed on screen line 24 indicates that no error conditions occurred in accepting the bank information input from CC IAORG, IAPND, or IAREV, VRIAO or VRIAR, and VRIAP.

    4. "PLEASE CORRECT INVALID DATA" , displayed on screen line 24 indicates that an input field is not properly formatted or contains an improper value. The invalid field will be marked with an asterisk (*).

2.4.33.2.1 (09-01-2022)

Command Code EFTNT with a blank definer

  1. Command Code EFTNT should only be accessed by using Command Code IAGRE, IAORG or IAREV, IAPND, VRIAG, VRIAO, VRIAP, and VRIAR. This is the prerequisite for accessing Command Code EFTNT for inputting new or changing existing bank information. Exhibit 2.4.33–3. Command Code EFTNT with definer F is the prerequisite for inputting Command Code EFTNT with a blank definer.

  2. Terminal Output Responses for EFTNT:

    1. "REQUEST COMPLETED " , displayed on screen line 24 indicates that no error conditions occurred in accepting the bank information input from CC IAORG, IAPND, IAREV, VRIAO, VRIAP, VRIAR.

    2. "PLEASE CORRECT INVALID DATA" , displayed on screen line 24 indicates that an input field is not properly formatted or contains an improper value. The invalid field will be marked with an asterisk (*).

    3. "ACCOUNT TRANSFERRED UPDATE NOT ALLOWED" , displayed on screen line 24 indicates that the account has been transferred to another Service Center.

    4. "PAYMNT PRESENT ON EFT ACCNT-CHECK CC EFTAD" , displayed on screen line 24 indicates that there is a payment request to be extracted today. A pre-note cannot be processed if a payment request is present.

2.4.33.3 (09-01-2022)

Command Code EFTAD with blank definer

  1. This Command Code with a blank definer is used to obtain bank information and payment data for a specified TIN. Exhibit 2.4.33–4.

2.4.33.3.1 (01-01-2002)

Terminal Output Responses for CC EFTAD

  1. See Exhibit 2.4.33–5 for bank information and payment data format.

  2. "INVALID TIN" , displayed on screen line 24 indicates that the input TIN is not formatted properly or contains an invalid value.

  3. "ACCOUNT NOT ON FILE" , displayed on screen line 24 indicates that the input TIN is not present on the EFT File.

  4. "PAYT REJECTED BY ACH BANK" , displayed on screen line 9 indicates that the EFT request was processed by the bank and returned for non-payment.

2.4.33.3.2 (07-01-2010)

Command Code EFTAD with definer D

  1. This Command Code with definer D and a valid two digit Service Center Code (07,08,09,17,18,19,28,29,49 and 89) are used to obtain deposit information and payment data for a specified deposit date. Exhibit 2.4.33–6.

  2. Terminal Output Responses:

    1. See Exhibit 2.4.33–7 for deposit information and payment data format.

    2. "INVALID DATE" , displayed on screen line 24 indicates that the input date is not formatted properly or contains an invalid value.

    3. "NO DATA AVAILABLE FOR ALN XX" , displayed on screen line 24 indicates that the requested date for the particular ALN is not an actual deposit date (weekend or holiday) or the requested date has not yet been processed.

    4. YOU MUST ENTER A VALID CAMPUS CODE displayed on screen line 24 indicates that a valid two digit campus code needs to be entered to see the deposit dates for that campus

2.4.33.3.3 (07-01-2010)

Command Code EFTAD with definer Z

  1. This Command Code with definer Z with a valid two digit Service Center Code (07,08,09,17,18,19,28,29,49 and 89) will be used to obtain deposit dates which are 10 days before and 5 days after current date on the Electronic Funds Transfer File. Exhibit 2.4.33–8.

  2. Terminal Output Responses:

    1. See Exhibit 2.4.33–9 for deposit dates format.

    2. "NO DATA AVAILABLE FOR ALN XX" , displayed on screen line 24 indicates that no deposit dates are present on EFTF.

    3. "NOT SENT" , displayed on screen indicates that the deposit date is present on the EFTF but has not yet been extracted for transmission to the clearing house bank.

    4. "SENT TO BANK" , displayed on screen indicates that the deposit date is present on the EFTF and pre-notes and payment requests associated with this deposit date have been extracted to be sent to the clearing house bank.

    5. YOU MUST ENTER A VALID CAMPUS CODE displayed on screen line 24 indicates that a valid two digit campus code needs to be entered to see the requested range of deposit t dates for that campus

2.4.33.3.4 (01-01-2002)

INVALID DEFINER

  1. Terminal Output Response "INVALID DEFINER" , displayed on screen line 24 indicates that the definer was not blank, "D" , or " Z" .

2.4.33.4 (09-01-2022)

Command Code EFTOF

  1. This Command Code is used to skip an Electronic Fund Transfer request to the bank for a specified TIN and installment date, and only when the EFT File has been updated to include the input installment date. Also, the request must precede the transmittance of the EFT payment request to the Clearing House Bank. Exhibit 2.4.33–10.

  2. Terminal Output Responses: Exhibit 2.4.33–11.

    1. "REQUEST COMPLETED " , displayed on screen line 13 indicates that the EFT stop payment request has been processed.

    2. "INVALID TIN" , displayed on screen line 13 indicates that the input TIN is not formatted properly or contains an invalid value.

    3. "INVALID DATE" , displayed on screen line 13 indicates that the request date is not formatted properly or contains an invalid value.

    4. "EFT DATA NOT AVAILABLE " , displayed on screen line 13 indicates that the input TIN is not present on the EFT File.

    5. "ERRONEOUS INSTALLMENT DATE" , displayed on screen line 13 indicates that the requested date is not a correct installment date for the input TIN or that the EFT File has not been updated to include the requested date.

    6. "PAYMENT REQUEST SENT TO BANK" , displayed on screen line 13 indicates that the EFT request has been generated to the bank for processing.

    7. "PAYMENT REQUEST REJECTED BY BANK" , displayed on screen line 13 indicates that the EFT request was processed by the bank and returned for non-payment.

    8. "PAYMENT REQUEST PREVIOUSLY SUPPRESSED" , displayed on screen line 13 indicates that CC EFTOF had been input previously for the input TIN and installment date.

    9. "ACCOUNT TRANSFERRED UPDATE NOT ALLOWED" , displayed on screen line 13 indicates that the account has been transferred to another Service Center.

    10. "INVALID DEFINER " , displayed on screen line 13 indicates that the definer was not blank.

    11. "PAYMENT REQUEST REJECTED PRE NOTE INFO" , displayed on screen line 13 indicates that pre-note was rejected by bank.

    12. YOU MUST ENTER A VALID CAMPUS CODE displayed on screen line 24 indicates that a valid two digit campus code in which the account resides needs to be entered. (07,08,09,17,18,19,28,29,49 and 89)

Exhibit 2.4.33-1

CC EFTNT

Command Code EFTNT definer F input

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Item Line Pos Description Format/Validity
1 1 1–5 COMMAND-CD EFTNT
2 1 6 CC-DEFINER F
Exhibit 2.4.33-2

CC EFTNT

Command Code EFTNT definer F output/Command Code EFTNT blank definer input

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Item Line Pos Description Format/Validity
1 1 1–5 COMMAND-CD EFTNT
2 1 7–18 TIN nn-nnnnnnn or nnn-nn-nnnnv
3 2 1, 4–22 Literal "IC" —Individual Checking Account
*4 2 2–3 TYPE-OF-BANK-ACCT "BC" —Business Checking Account
5 3 1, 24–43 Literal  
*6 3 2–23 BANK-CUSTOMER-NAME v-v
7 4 1, 10–24, 33 Literal  
*8 4 2–9 ABA-BANK-NUM n-n (must be numeric and greater than zero)
*9 4 25-32 ABA-BANK-NUM-REINPUT n-n (must be equal to ABA-BANK-NUM)
10 5 1, 19–41, 59 Literal  
*11 5 2–18 BANK-ACCOUNT-NUM v-v
*12 5 42-58 BANK-ACCOUT-NUM-REINPUT v-v (must be equal to BANK-ACCOUNT-NUM)
13 6 1, 3–15 Literal  
*14 6 2 CHECK-DIGIT n
*CC-EFTNT with definer F output will contain current BANK INFORMATION IF TIN Is on EFT File.
Exhibit 2.4.33-3

CC EFTNT

Command Code EFTNT blank definer output

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Item Line Pos Description Format/Validity
(See exhibit 2.4.33–2 for items 1 thru 14        
15 24 12–28 Literal REQUEST COMPLETED
Exhibit 2.4.33-4

CC EFTAD

Command Code EFTAD blank definer input

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Item Line Pos Desription Format/Validity
1 1 1–5 COMMAND-CD EFTAD
2 1 7–18 TIN nn-nnnnnnn or nnn-nn-nnnnv
Exhibit 2.4.33-5

CC EFTAD

Command Code EFTAD blank definer ouput

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Item Line Pos Description Format/Validity
1 1 1–5 COMMAND-CD EFTAD
2 1 7–18 TIN nn-nnnnnnn or nnn-nn-nnnnv
3 2 1,4–18 Literal "IC" — Individual Checking Account
4 2 2–3 TYPE-OF-BANK-ACCT "BC" — Business Checking Account
5 3 1, 10–21 Literal  
6 3 2–9 ABA-BANK-NUM n-n
7 3 26, 28–40 Literal  
8 3 27 ABA-BANK-CHECK-DIGIT n
9 4 1, 24–40 Literal  
10 4 2–23 BANK-CUSTOMER-NAME v-v
11 5 1, 19–38 Literal  
12 5 2–18 BANK-ACCOUNT-NUM v-v
13 6 2-3 SC-Code This Field will contain the Controlling Service Center Code
14 6 5-29 Literal  
15 7 1, 10–23 Literal  
16 7 2–9 PRE-NOTE-DATE mmddyyyy
17 7 28,30–42 Literal  
18 7 29 INSTALLMENT- STATUS blank—pre-note information present
        "A" — pre-note information sent to bank
        "B" — negative confirmation on pre-note
        "C" — payment record present
        "D" — installment not in effect
        "T" — account transferred to another S.C.
19 8 1–5 Literal  
20 8 8–15 PAYMENT-DATE mmddyyyy
21 8 17–24 EXPECTED-DEPOSIT-DATE or ALTERNATIVE DEPOSIT DATE mmddyyyy
22 8 26–35 PAYMENT-AMOUNT n.nn thru nnn,nnn.nn
23 8 37–41, 43 Literal  
24 8 42 PAYMENT-STATUS blank—payment data present
        "A" —pre-note/information sent to bank
        "C" —non-payment notification
        "D" —skipped payment
25 9 8–14 Literal  
26 9 16–17 MFT-CD nn
27 9 19–24 TAX-PERIOD yyyymm
28 9 26–33 Literal  
29 9 35–40 TAX-FORM nnnnnn
30 9 42-50 TAX-PERIOD-AMOUNT n.nn thru nnn,nnn.nn
31 10 18–24 Literal  
32 10 16–17 PENALTY-MFT-CD nn
33 10 19–24 PENALTY-TAX-PERIOD yyyymm
34 10 26–35 PENALTY-AMOUNT n.nn thru nnn,nnn.nn
35 10 37–41, 44 Literal  
36 10 8–32 Literal (appears if payment is rejected)  
37 10 34–41 Date payment returned from ACH mmddyyyy
38 10 40–41 PENALTY-REASON Rejected/Meanings
        "01" —insufficient funds
        "02" —no account closed
        "03" —no account / unable to locate account
        "04" —invalid account number
        "05" —no pre-notification on file
        "06" —reserved
        "07" —authorization revoked by customer
        "08" —payment stopped
        "09" —uncollected funds
        "10" —customer advises not authorized
        "11" —reserved
        "12" —reserved
        "13" —receiving FI not qualified to partcipate
        "14" —customer deceased
        "15" —individual (beneficiary) deceased
        "16" —account frozen
        "17" —tape record edit criteria
        "18" —improper effective entry date
        "19" —non-zero amount field
        "20" —non transaction account
        "21" —invalid company identification
        "24" —duplicate entry
        "25" —addenda record indicator error
        "26" —addenda type code invalid
        "27" —original trace number not present on return
        "28" —transit routing check digit error

Note:

Line 8 may occur 0 to 100 times.
Line 9 occurs 1 to 10 times for each occurrence of line 7.
Line 10 may or may not be present for each occurrence of line 7.
Exhibit 2.4.33-6

CC EFTAD

Command Code EFTAD definer D input

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Item Line Pos Description Format/Validity
1 1 1–5 COMMAND-CD EFTAD
2 1 6 CC-DEFINER D
3 1 7–14 DEPOSIT-DATE mmddyyyy
4 1 16 - 17 DEPOSIT-ALN nn
Exhibit 2.4.33-7

CC EFTAD

Command Code EFTAD definer D ouput

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Item Line Pos Description Format/Validity
1 1 1–5 COMMAND-CD EFTAD
2 1 6 CC-DEFINER D
3 1 7–14 DEPOSIT-DATE mmddyyyy
4 1 16-17 DEPOSIT-ALN nn
5 1 21–35,37 Literal  
6 1 36 DEPOSIT-STATUS "V" — to clearing house bank
        blank — not sent to bank yet
7 2 1–10 Literal  
8 2 12–24 HASH-TOTAL v-v
9 3 1–11 Literal  
10 3 13–19 BATCH-TOTAL v-v
11 *4 1–20 Literal  
12 *5 2–9 FIRST-DATE-INCLUDED mmddyyyy
13 *5 12–19 SECOND-DATE-INCLUDED mmddyyyy
14 *5 22–29 THIRD-DATE-INCLUDED mmddyyyy
15 *5 32–39 FOURTH-DATE-INCLUDED mmddyyyy
16 *5 42–49 FIFTH-DATE-INCLUDED mmddyyyy
17 6 1–13 Literal  
18 6 15–27 DEPOSIT-AMT $n.nn thru $n,nnn,nnn.nn
19 7 1–19 Literal  
20 7 21–28 ALTERNATE-DEPOSIT-DT mmddyyyy
21 **9 1–12 TIN v-v
22 **9 14–21 PAYMENT-DATE mmddyyyy
23 **9 23–32 PAYMENT-AMOUNT n.nn thru nnn,nnn.nn
24 **9 34–40,42 Literal  
25 **9 41 PAYMENT-STATUS blank—payment data present
        "A" —payment request sent to bank
        "C" —non-payment notification
        "D" —skipped payment
26 *10 8–32 Literal  
27 *10 32–39 RETURNED-FROM-ACH-DATE mmddyyyy
*line 4, 5 and 10 may or may not be present
**line 9 is repeated for each payment-record linked to the deposit-data.
Exhibit 2.4.33-8

CC EFTAD

Command Code EFTAD with definer Z input

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Item Line Pos Description Format/Validity
1 1 1–5 COMMAND-CD EFTAD
2 1 6 CC-DEFINER Z
3 1 8 - 9 ALN NN
Exhibit 2.4.33-9

CC EFTAD

Command Code EFTAD definer Z ouput

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Item Line Pos Description Format/Validity
1 1 1–5 COMMAND-CD EFTAD
2 1 6 CC-DEFINER Z
3 2–17 1–8 DEPOSIT-DATE mmddyyyy
4 2–17 10–26 literal "SENT TO BANK" or "NOT SENT" or "NO DATA AVAILABLE"
5 2–17 27–38, 42 literal  
6 2–17 36–43 ALTERNATE-DEPOSIT-DT mmddyyyy
Exhibit 2.4.33-10

CC EFTOF

Command Code EFTOF input

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Item Line Pos Description Format/Validity
1 1 1–5 COMMAND-CD EFTOF
2 1 7–18 TIN nn-nnnnnnn or nnn-nn-nnnnv
3 1 20-21 ALN nn
4 2 1–8 INSTALL-SKIP-DATE mmddyyyy
Exhibit 2.4.33-11

CC EFTOF

Command Code EFTOF ouput

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Item Line Pos Description Format/Validity
1 1 1–5 COMMAND-CD EFTOF
2 1 7–18 TIN nn-nnnnnnn or nnn-nn-nnnnv
3 1 20-21 ALN nn
4 2 1–8 INSTALL-SKIP-DATE mmddyyyy
5 13 24–40 Literal REQUEST COMPLETED